Contract notice

Redevelopment of the Berlaymont Esplanade: construction of the Welcome Centre

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission
National registration number
-
Postal address
CSM 1 05/P001
Town
Bruxelles
Postal code
1049
NUTS code
BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Country
BELGIQUE-BELGIË
Contact person
OIB.02.002 Marchés publics
Telephone
+32 22986989
E-mail
oib-marches-publics@ec.europa.eu
Fax
+32 22960570

Internet address(es)

Main address:   http://ec.europa.eu

Address of the buyer profile:   http://ec.europa.eu/oib/procurement_fr.cfm

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

Access to the procurement documents is restricted. Further information can be obtained at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3854

Tenders or requests to participate must be submitted

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Redevelopment of the Berlaymont Esplanade: construction of the Welcome Centre

Reference number:   OIB.02/PR/2018/032/767

II.1.2) Main CPV code

Main CPV code:   45210000 - Building construction work

Supplementary CPV code:   -

II.1.3) Type of contract

Works

II.1.4) Short description

Construction of a "pavilion" of +/- 370 m2 adjoining the current Berlaymont, intended to accommodate visitors.

II.1.5) Estimated total value

Value excluding VAT:   4.600.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots:

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   45213150 - Office block construction work

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   -

II.2.4) Description of the procurement

Construction of a "pavilion" of +/- 370 m2 adjoining the current Berlaymont, intended to accommodate visitors.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   4.600.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   12

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

List and description of the formalities necessary to assess whether these requirements are met:
A) Submission of applications
For the methods of submitting applications, please refer to the tender specification ("Invitation to submit an application")
B) Candidate's references
The candidate (or each member of the grouping if the candidate is a grouping):
— will mention in its letter requesting participation the reference " OIB.02/PR/2018/032/767",
— the candidate must enclose with its tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the tender specifications,
— the candidate will in particular enclose a duly signed and dated solemn declaration stating that it is not in any of the situations which would exclude it from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.cfm
C) Legal situation
NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signing of the contract:
— the production of a recent extract from the judicial records or, failing that, a recent equivalent document issued by a competent judicial or administrative authority of the country in which the tenderer is established, from which it appears that it is not in a or is not the subject of a bankruptcy, liquidation, judicial settlement or precautionary arrangement, cessation of activity or any similar situation resulting from a similar procedure under national laws and regulations,
— the production of a recent extract from the judicial records or, failing that, a recent equivalent document issued by a competent judicial or administrative authority of the country in which the tenderer is established, from which it appears that it has not been subject to a judgment which has the force of res judicata for any offence affecting its professional character and has not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity affecting the financial interests of the communities,
— the production of a recent certificate issued by the competent authority of the country in which the tenderer is established, from which it appears that it has fulfilled its obligations relating to the payment of social security contributions,
— the production of a recent certificate issued by the competent authority of the country in which the tenderer is established, from which it appears that it has fulfilled its obligations relating to the payment of its taxes (direct taxes and VAT) according to the legal provisions of the country where it is established.
Where no such documents or certificates are issued by the country concerned, these can be replaced by a declaration on oath or solemn statement made before a competent judicial or administrative authority, a notary or a competent professional or trade body in that country.
NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

- The candidate must present:
— a copy of the financial statements (balance sheets and profit and loss accounts) for the last 3 financial years, showing the annual pre-tax results. If, for a valid reason, the candidate is unable to provide these, it must enclose a statement as to annual pre-tax results for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the candidate must provide another document as proof of its financial and economic capacity, such as the appropriate guarantee from a third party (e.g. a parent company), statements from auditors, professional accountants or equivalent,
— statement as to overall annual turnover during the past 3 financial years.

Minimum level(s) of standards possibly required:

To be selected, the candidate must provide proof of an average overall annual turnover for the past 3 financial years of 10 000 000 EUR.

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

- The candidate must present:
— a list of references in the construction of buildings corresponding to the subject of the contract during the last 3 years (year of execution, surface area, amount, duration, contact details of the recipients of the work performed, parts subcontracted with the name and the contact details of the subcontractors). The Commission reserves the right to ask the recipients of the services referred to how satisfied they were with the services provided by the candidate,
— an ISO 9001 certificate or equivalent, or a dossier demonstrating that an internal quality control system has been implemented corresponding to the aforementioned standard,
— an ISO 14001 certificate, EMAS or equivalent, or a dossier demonstrating that an internal management quality control system has been set up corresponding to the aforementioned standard,
— proof of approval as a class 7 or 8 company - category D.

Minimum level(s) of standards possibly required:

Reference to at least one predominately "Metal construction" project with a minimum value of 1 000 000 EUR over the last 3 years.

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

-

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   yes

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   22-08-2018

Local time:   17:30

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06-09-2018

IV.2.4) Languages in which tenders or requests to participate may be submitted

BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   6

IV.2.7) Conditions for opening of tenders

Date:  

Local time:   -

Place:   -

Information about authorised persons and opening procedure:   -

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

1) For British candidates or tenderers:
Please be aware that after the UK's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries will apply to candidates or tenderers from the UK depending on the outcome of the negotiations. In case such access is not provided by legal provisions in force candidates or tenderers from the UK could be rejected from the procurement procedure.
2) NB: interested parties are requested to submit their application to participate strictly in accordance with the conditions indicated in point III.1. of this notice. Incomplete applications may be automatically rejected.
3) The tender specification and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3854. Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the website are requested to consult it regularly. The Commission cannot be held liable should candidates/tenderers not be aware of any additional information on this invitation to tender given on this website.
The site will be updated regularly and it is the responsibility of candidates/tenderers to check for any updates and modifications during the tendering period.
Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the tender specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
4) Site Visit: A site visit will be scheduled for selected candidates.
5) A performance guarantee of 10% of the total value of the offer will be requested from the successful tenderer before the signature of the contract. This amount will be released 60 days after final acceptance.
6) The amount of 4 600 000 EUR indicated in point II.1.5 corresponds to an estimate of 4 200 000 EUR plus a reserve of 10%.
7) during the 3 years following the conclusion of the initial contract, the contracting authority may use the negotiated procedure without prior publication of a contract notice for new services or works involving the repetition of similar services or works assigned to the party awarded this contract by the contracting authority.
8) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.htm

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
Rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
GeneralCourt.registry@curia.europa.eu
Fax
+352 43032100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

05-07-2018

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