Contract notice

Framework contract for Services for the organisation of communication and information activities of the Liaison Office in The Hague

Section I: Contracting authority

I.1) Name and addresses

Official name
European Parliament
National registration number
-
Postal address
60 rue Wiertz
Town
Brussels
Postal code
B-1047
NUTS code
BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Country
BELGIQUE-BELGIË
Contact person
EPLO The Hague
Telephone
+31 703135400
E-mail
EPdenhaag@europarl.europa.eu
Fax
-

Internet address(es)

Main address:   http://www.europarl.europa.eu

Address of the buyer profile:   http://www.europarl.europa.eu/thenetherlands/

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

Access to the procurement documents is restricted. Further information can be obtained at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3313

Tenders or requests to participate must be submitted

Official name
European Parliament Liaison Office in The Netherlands
National registration number
-
Postal address
Korte Vijverberg 5/6
Town
The Hague
Postal code
2513 AB
NUTS code
NL332 - Agglomeratie 's-Gravenhage
Country
NEDERLAND
Contact person
-
Telephone
-
E-mail
EPdenhaag@europarl.europa.eu
Fax
-
Main address
http://www.europarl.europa.eu
Address of the buyer profile
-

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework contract for Services for the organisation of communication and information activities of the Liaison Office in The Hague

Reference number:   COMM/AWD/2018/169

II.1.2) Main CPV code

Main CPV code:   79416000 - Public relations services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The European Parliament Liaison Offices (EPLO) are responsible for the decentralised implementation of the European Parliament’s institutional communication efforts. More specifically, the Offices manage contacts with national, regional and local media, engage with citizens and stakeholders through offline and online activities, and offer a communication platform for MEPs in the Member States. In particular, their efforts are central to the EP’s campaign for the 2019 European elections.

The establishment of a framework contract for communication services serves these objectives:

To allow EPLO the Hague to draw on high-quality professional support for a variety of tasks that can easily be outsourced and thus free capacity in the Offices for more strategic work.

To streamline the DG’s procurement processes.

To facilitate day-to-day operations with a simple ordering process, while safeguarding the respect of procurement rules.

II.1.5) Estimated total value

Value excluding VAT:   1.200.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots:

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   79530000 - Translation services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   NL - NEDERLAND

Main site or place of performance:   The Netherlands.

II.2.4) Description of the procurement

The establishment of a framework contract for communication services serves these objectives:

— to allow the EPLO to draw on high-quality professional support for a variety of tasks that can easily be outsourced and thus free capacity in the Offices for more strategic work,

— to streamline procurement processes,

— to facilitate day-to-day operations with a simple ordering process, while safeguarding the respect of procurement rules,

— to allow ramping up the scale of communication activities during the election campaign,

— management of associated tasks, through contracting and coordination of third party providers, notably in relation to the organisation of events.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   1.200.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   12

This contract is subject to renewal:   yes

Description of renewals:   Initial contract of 1 year followed by 3 potential renewals, up to a maximum period of 4 years.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

Be enrolled in a relevant professional or trade register, except for international organisations;

Hold a particular authorisation proving that it is authorised to perform the contract in its country of establishment or be a member of a specific professional organisation.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

-

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   30-07-2018

Local time:   17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   9

IV.2.7) Conditions for opening of tenders

Date:   07-08-2018

Local time:   10:00

Place:   The Hague. Korte Vijverberg 5/6. 2513 AB

Information about authorised persons and opening procedure:   -

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
Court of Justice of the European Union
Postal address
Rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
CFI.Registry@curia.europa.eu
Fax
-
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
European Ombudsman
Postal address
1 Avenue du Président Robert Schuman — BP 403
Town
Strasbourg Cedex
Postal code
F-67001
Country
FRANCE
Telephone
+33 388172313
E-mail
eo@ombudsman.europa.eu
Fax
-
Internet address
http://www.ombudsman.europa.eu

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
Court of Justice of the European Union
Postal address
Rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
CFI.Registry@curia.europa.eu
Fax
-
Internet address
http://curia.europa.eu

VI.4.5) Date of dispatch of this notice

06-06-2018

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