Contract notice

Graphic design services — PO/2017-06/A2.

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission, Directorate-General for Communication, Unit A2 — Corporate Communication Contracts and Services
National registration number
-
Postal address
rue de la Loi 200, L56-6/37
Town
Brussels
Postal code
1049
NUTS code
BE - BELGIQUE-BELGIË
Country
BELGIQUE-BELGIË
Contact person
Head of Unit
Telephone
-
E-mail
COMM-A2-TENDERS@ec.europa.eu
Fax
-

Internet address(es)

Main address:   http://ec.europa.eu/dgs/communication/index_en.htm

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   yes

In the case of joint procurement involving different countries, state applicable national procurement law:   Belgium.

The contract is awarded by a central purchasing body:   yes

I.3) Communication

Additional information can be obtained from

the abovementioned address

The procurement documents are available for unrestricted and full direct access, free of charge, at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2529

Tenders or requests to participate must be submitted

the abovementioned address

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Graphic design services — PO/2017-06/A2.

Reference number:   PO/2017-06/A2.

II.1.2) Main CPV code

Main CPV code:   79933000 - Design support services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

This call for tenders aims to select a contractor who will provide creative services in the field of graphic design for various internal and external communication purposes.

II.1.5) Estimated total value

Value excluding VAT:   5.000.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   no

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   - - `lookup_from_cpv(-)` not found

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   Brussels.

II.2.4) Description of the procurement

The contractor will be requested to create and develop, among others, style guides, fact sheets and publication layouts, presentation decks, illustrations, static or animated infographics for the communication needs of the participating institutions, agencies or other bodies of the European Union.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

-

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

-

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

-

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   yes

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

Framework agreement with a single operator:   yes

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   12-07-2017

Local time:   16:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   6

IV.2.7) Conditions for opening of tenders

Date:   19-07-2017

Local time:   10:00

Place:   Building 56, rue de la Loi, Meeting room, 6th Floor, 1000 Brussels, BELGIUM.

Information about authorised persons and opening procedure:   Maximum 2 representatives per tenderer and representatives of the contracting authorities. Please send the names, titles, identity card No and nationality to the e-mail address reported under Section I.1., at the latest on 14.7.2017.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

Tenderers are invited to check regularly the URL: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2529 for possible updates, clarifications and questions/answers.

You may submit any observations concerning the procurement procedure to the contracting authority using the contact means under Section I. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu).

Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time limit for launching an action for annulment or to open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in Section VI.4.1.

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the European Union
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
generalcourt.registry@curia.europa.eu
Fax
+352 4303-2100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
European Ombudsman
Postal address
-
Town
Strasbourg
Postal code
-
Country
FRANCE
Telephone
-
E-mail
-
Fax
-
Internet address
http://www.ombudsman.europa.eu

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

16-05-2017

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