Contract notice

Analysis of the PR results

Section I: Contracting authority

I.1) Name and addresses

Official name
Visit Flanders
National registration number
-
Postal address
Grasmarkt 61
Town
Brussels
Postal code
1000
NUTS code
BE - BELGIQUE-BELGIË
Country
BELGIQUE-BELGIË
Contact person
Steven Valcke
Telephone
+32 25040416
E-mail
steven.valcke@toerismevlaanderen.be
Fax
-

Internet address(es)

Main address:   http://www.toerismevlaanderen.be;http://www.visitflanders.com

Address of the buyer profile:   https://enot.publicprocurement.be/enot-war/preViewNotice.do?noticeId=292363

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

the abovementioned address

The procurement documents are available for unrestricted and full direct access, free of charge, at:   https://enot.publicprocurement.be/enot-war/preViewNotice.do?noticeId=292363

Tenders or requests to participate must be submitted

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

electronically via:   https://eten.publicprocurement.be/etendering/viewWorkspacesBasedOnExtUrl.do?wsName=Toerisme+Vlaanderen-TVL%2F2017%2F1315%2FMOF-F02

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other activity:   Tourism

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Analysis of the PR results

Reference number:   Toerisme Vlaanderen-TVL/2017/1315/MOF-F02_0

II.1.2) Main CPV code

Main CPV code:   79300000 - Market and economic research; polling and statistics

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

This contract relates to the analysis of the PR results of Visit Flanders.
Visit Flanders does a great deal of PR to create free publicity and content. The agency would like to be able to communicate the results obtained therefrom and wants to be able to analyse the results so that it can make an evaluation of the PR operation. This dual need constitutes the subject of this contract.
The contract is divided into two lots:
Lot 1: Analysis of the PR results;
Lot 2: Analysis of the PR results in social media.
The contract is described further in part III ‘Technical instructions’ of the specifications.

II.1.5) Estimated total value

-

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -


II.2) Description Lot No: 1

II.2.1) Title

Analysis of the PR results

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   79300000 - Market and economic research; polling and statistics

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   -

II.2.4) Description of the procurement

This lot deals with the analysis of the PR results in traditional online and offline media (including bloggers).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

-

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   12

This contract is subject to renewal:   yes

Description of renewals:   See specifications

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 2

II.2.1) Title

Analysis of the PR results in social media

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   79300000 - Market and economic research; polling and statistics

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   -

II.2.4) Description of the procurement

This lot deals with the content generated on social media as a result of PR activities. So, this is not about our own channels.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

-

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   12

This contract is subject to renewal:   yes

Description of renewals:   See specifications

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

-

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

-

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

Accelerated procedure

Justification:   Simplified negotiated procedure with publication

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   yes

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   08-01-2018

Local time:   14:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN, NL

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   4

IV.2.7) Conditions for opening of tenders

Date:  

Local time:   -

Place:   -

Information about authorised persons and opening procedure:   -

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   yes

VI.3) Additional information

Tenderers shall remain bound by their tenders for a period of 120 calendar days, counting from the day after the deadline for submitting tenders. Any submission of amended tenders during the negotiations shall cause the commitment term to start again on each such occasion.

VI.4) Procedures for review

VI.4.1) Review body

Official name
Council of State
Postal address
Wetenschapsstraat 33
Town
Brussels
Postal code
1040
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

27-11-2017