Contract award notice

EPLO Warsaw — Support Services for the Organisation of Communication and Information Activities

Section I: Contracting authority

I.1) Name and addresses

Official name
European Parliament
National registration number
-
Postal address
rue Wiertz 60
Town
Brussels
Postal code
B-1047
NUTS code
BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Country
BELGIQUE-BELGIË
Contact person
Ewa Michnowska
Telephone
+48 225952473
E-mail
epwarszawa@ep.europa.eu
Fax
-

Internet address(es)

Main address:   http://www.europarl.europa.eu

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

EPLO Warsaw — Support Services for the Organisation of Communication and Information Activities

Reference number:   COMM/AWD/2018/222

II.1.2) Main CPV code

Main CPV code:   79416000 - Public relations services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The establishment of a framework contract for communication services serves these objectives:
— to allow the EPLO to draw on high-quality professional support for a variety of tasks that can easily be outsourced and thus free capacity in the offices for more strategic work,
— to streamline procurement processes,
— to facilitate day-to-day operations with a simple ordering process, while safeguarding the respect of procurement rules,
— to allow ramping up the scale of communication activities during the election campaign.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   1.400.000,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   79530000 - Translation services
79540000 - Interpretation services
79553000 - Desktop publishing services
79418000 - Procurement consultancy services
79994000 - Contract administration services
79950000 - Exhibition, fair and congress organisation services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   PL9 - MAKROREGION WOJEWÓDZTWO MAZOWIECKIE

Main site or place of performance:   Poland (Warsaw and Wroclaw)

II.2.4) Description of the procurement

The European Parliament Liaison Offices (EPLO) are responsible for the decentralised implementation of the European Parliament’s institutional communication efforts. More specifically, the Offices manage contacts with national, regional and local media, engage with citizens and stakeholders through offline and online activities and offer a communication platform for MEPs in the Member States. In particular, their efforts are central to the EP’s campaign for the 2019 European elections.
The establishment of a framework contract for communication services serves these objectives:
— to allow the Warsaw EPLO to draw on high-quality professional support for a variety of tasks that can easily be outsourced and thus free capacity in the offices for more strategic work,
— to streamline the DG’s procurement processes,
— to facilitate day-to-day operations with a simple ordering process, while safeguarding the respect of procurement rules,
— to allow ramping up the scale of communication activities during the election campaign period.

II.2.5) Award criteria

Criteria below

Price - Weighting:   40 %

Quality criterion - Name:   Quality of working methods, project management and allocation of resources  / Weighting:   20

Quality criterion - Name:   Quality and consistency of the tender in respect of the services requested  / Weighting:   20

Quality criterion - Name:   Organisation of third-party suppliers  / Weighting:   20

Quality criterion - Name:   Quality of proposed environmental policies and methods  / Weighting:   10

Quality criterion - Name:   Quality of the assessment of the impact of the action taken  / Weighting:   10

Quality criterion - Name:   Quality of the case study  / Weighting:   20

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2018/S 105-238738

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   COMM/LO-PL_WAW/FWC/2018/1

Lot No:   -

Title:   Framework Contract for Services for the Organisation of Communication and Information Activities of the Liaison Office in Poland (Warsaw and Wroclaw)

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

08-12-2018

V.2.2) Information about tenders

Number of tenders received:   4

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
Profile Sp z o.o.
National registration number
-
Postal address
ul Dabrówki 6
Town
Warsaw
NUTS code
PL
Postal code
03-909
Country
POLSKA
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   1.400.000,00 EUR

Total value of the contract/lot:   1.400.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
Court of Justice of the European Union
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
+352 4303-2100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
Médiateur Européen
Postal address
1 avenue du Président Robert Schuman
Town
Strasbourg
Postal code
67001
Country
FRANCE
Telephone
+33 388172313
E-mail
eo@ombudsman.europa.eu
Fax
-
Internet address
https://www.ombudsman.europa.eu/start.faces

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
Court of Justice of the European Union
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
CFI.Registry@curia.europa.eu
Fax
-
Internet address
http://curia.europa.eu

VI.4.5) Date of dispatch of this notice

01-02-2019

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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