Contract notice

Security Risk Management (SRM) Consultancy Services

Section I: Contracting authority

I.1) Name and addresses

Official name
Council of the European Union, General Secretariat
National registration number
-
Postal address
rue de la Loi 175
Town
Brussels
Postal code
1048
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
Procurement Coordination Unit
Telephone
+32 22818062
E-mail
tendering@consilium.europa.eu
Fax
+32 22800262

Internet address(es)

Main address:   http://www.consilium.europa.eu/contacts/procurement

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

Access to the procurement documents is restricted. Further information can be obtained at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4348

Tenders or requests to participate must be submitted

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Security Risk Management (SRM) Consultancy Services

Reference number:   UCA 18/066

II.1.2) Main CPV code

Main CPV code:   79410000 - Business and management consultancy services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The General Secretariat of the Council of the EU wants to obtain consultancy services in the domain of Security Risk Management (SRM) in order to ensure the security of its people, assets and business processes. The contract comprises services towards planning, design and practical implementation of a bespoke “SRM system” in line with ISO 31000.

II.1.5) Estimated total value

Value excluding VAT:   0,01

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots:

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   79710000 - Security services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST

Main site or place of performance:   -

II.2.4) Description of the procurement

The total workload is not fixed in advance, however the calculation of the total price of the contract will be based on assignments totalling 240 working hours per year and on the assumption that 120 of those 240 hours shall be executed at the Secretariat's premises in Brussels (“On Site”) and 120 working hours from the consultant's premises (“Off Site”, i.e. no travel required).

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   0,01

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   yes

Description of renewals:   After an initial period of 2 years, the contract may be renewed for 2 periods of 1 year each.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

The estimated volume of services/supplies is set out in the tender specifications.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

The proposed consultant must have 1 or more of the following qualifications in the domain of Risk Management, with specialisation in SRM: Master's degree in Risk Management, which must have comprised modules about Enterprise-, and/or Operational- and/or Security Risk; Postgraduate qualification(s) related to Risk Management, for example International Certificate in Enterprise Risk Management (Institute of Risk Management); Professional certificate(s) related to Risk Management, for example ISO 31000 Lead Risk Manager; Other equivalent certificates.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

The tenderer's proposed consultant must have the capacity to work fluently in English at level C2 of the common European framework of reference for languages.

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   28-02-2019

Local time:   16:30

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:  

IV.2.7) Conditions for opening of tenders

Date:   05-03-2019

Local time:   11:00

Place:   The opening of offers may have to be rescheduled at short notice in case of unforeseen events taking place in or around the General Secretariat's premises on the planned date for the opening of offers.

Information about authorised persons and opening procedure:   -

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the European Union
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
GeneralCourt.Registry@curia.europa.eu
Fax
+352 43032100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff an appeal has to be lodged with the General Court. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals. Time-limits are extended on account of distance by a fixed period of 10 days regardless of the place of establishment or habitual residence of the person concerned.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
Council of the European Union, General Secretariat
Postal address
rue de la Loi 175
Town
Brussels
Postal code
1048
Country
BELGIQUE-BELGIË
Telephone
+32 22818062
E-mail
tendering@consilium.europa.eu
Fax
+32 22800262
Internet address
https://tendering.consilium.europa.eu

VI.4.5) Date of dispatch of this notice

14-01-2019

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