Contract award notice

Structured Dialogue in the Field of Culture

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission, Directorate General for Education, Youth, Sport and Culture
National registration number
-
Postal address
Directorate D - Culture and Creativity — rue Joseph II 70
Town
Brussels
Postal code
1049
NUTS code
BE - BELGIQUE-BELGIË
Country
BELGIQUE-BELGIË
Contact person
https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3888
Telephone
-
E-mail
EAC-UNITE-D1@ec.europa.eu
Fax
-

Internet address(es)

Main address:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3888

Address of the buyer profile:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3888

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

Other activity:   Expertise on Culture and Audiovisual

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Structured Dialogue in the Field of Culture

Reference number:   EAC/26/2018

II.1.2) Main CPV code

Main CPV code:   79952100 - Cultural event organisation services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The New European Agenda for Culture, COM(2018)287, adopted by the Commission on 22.5.2018, proposes a new overarching framework for EU policy collaboration on culture, building on the 2007 European Agenda. Under the New Agenda, the Commission “proposes to broaden the current structured dialogue, going beyond topics examined under the open method of coordination, making more of online collaboration opportunities, and opening up to relevant organisations outside cultural and creative sectors on a case-by-case basis. It will also propose a more active role for civil society in preparing the biennial European Culture Forums”. The objectives are to strengthen the advocacy capacity of the cultural sector in policy debate at European level; allow a regular exchange of views and a structured dialogue between the Commission and Civil Society stakeholders in the field of culture; contribute to and inform about policy developments in the field of culture at European level.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   394.950,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   -

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   Some brainstorming meetings could take place in other member states.

II.2.4) Description of the procurement

The EC has identified the following themes that may be subject to structured dialogue:
— cultural heritage - governance, quality, skills (building on EYCH 2018 and the work of the Stakeholders Committee),
— culture for social inclusion,
— cultural diversity,
— culture and the arts - education and training,
— cultural and creative industries - skills, finance, innovation capacity,
— cultural professionals - mobility, working and employment conditions,
— circulation of works of art,
— international cultural relations,
— measuring the value of culture.
The main tasks to be undertaken by the tenderer are to consult on the themes, identify experts, organise Brainstorming and Dialogue meetings, produce minutes of all the meetings, produce and disseminate Policy Papers, Manage an online forum of stakeholders.

II.2.5) Award criteria

Criteria below

Price - Weighting:   40/60

Quality criterion - Name:   Quality of the proposed methodology  / Weighting:   45

Quality criterion - Name:   Organisation of the work and resources  / Weighting:   30

Quality criterion - Name:   Quality control measures  / Weighting:   25

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2018/S 138-314145

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   EAC-2018-0457

Lot No:   -

Title:   Structured Dialogue in the Field of Culture

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

18-12-2018

V.2.2) Information about tenders

Number of tenders received:   3

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
Goethe Institut e.V.
National registration number
-
Postal address
Dachauer Strasse 122
Town
Münich
NUTS code
DE
Postal code
80637
Country
DEUTSCHLAND
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   400.000,00 EUR

Total value of the contract/lot:   394.950,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
rue du Fort Niedergrünewald
Town
Luxemburg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
GeneralCourt.Registry@curia.europa.eu
Fax
+352 43032100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

15-01-2019

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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