Contract award notice

Multiple framework service contract ‘in cascade’ for the organisation of events and promotional actions, mainly in the context of the audiovisual industry.

Section I: Contracting authority

I.1) Name and addresses

Official name
Education, Audiovisual and Culture Executive Agency (EACEA) (lead contracting authority)
National registration number
-
Postal address
avenue du Bourget 1, attention: Unit R2 — Finances, Accounting, Programming, Office SPA2 06/98, ref.: Call for tenders EACEA/2017/01
Town
Brussels
Postal code
1049
NUTS code
BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country
BELGIQUE-BELGIË
Contact person
EACEA Tenders
Telephone
-
E-mail
EACEA-TENDERS@ec.europa.eu
Fax
-

Internet address(es)

Main address:   http://eacea.ec.europa.eu/index_en.php

Address of the buyer profile:   https://eacea.ec.europa.eu/about-eacea/calls-for-tenders_en

I.2) Joint procurement

The contract involves joint procurement:   yes

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   yes

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Multiple framework service contract ‘in cascade’ for the organisation of events and promotional actions, mainly in the context of the audiovisual industry.

Reference number:   EACEA 2017/01.

II.1.2) Main CPV code

Main CPV code:   79520000 - Reprographic services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The Agency wishes to conclude a multiple framework service contract in cascade for the organisation of events and promotional actions, mainly in the context of the audiovisual industry. The object of this contract is to provide the Agency, particularly the Media Unit, and the European Commission, particularly the Media Policy Unit of the Directorate-General for Communications Networks, Content and Technology, with the services detailed in Section 3 of the tendering specifications.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   20.000.000,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   79342200 - Promotional services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   00 - N/A

Main site or place of performance:   Mainly EU countries, but some assignments could be carried out outside of the EU.

II.2.4) Description of the procurement

See Internet address provided in Section I.3 of the contract notice.

II.2.5) Award criteria

Criteria below

Price - Weighting:   40/100 — quality 60/100

Quality criterion - Name:   Quality of the proposed methodology  / Weighting:   70/100

Quality criterion - Name:   Organisation of the work and resources  / Weighting:   20/100

Quality criterion - Name:   Quality control measures  / Weighting:   10/100

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2017/S 015-022985

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   2017-01-01 CF

Lot No:   -

Title:   Multiple framework service contract ‘in cascade’ for the organisation of events and promotional actions, mainly in the context of the audiovisual industry

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

11-08-2017

V.2.2) Information about tenders

Number of tenders received:   3

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
Cecoforma
National registration number
R.C. Liège No 134.056
Postal address
rue Léon Frédéricq 14
Town
Liège
NUTS code
BE
Postal code
4020
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   20.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section V: Award of contract

Contract No:   2017-01-02 PR

Lot No:   -

Title:   Multiple framework service contract ‘in cascade’ for the organisation of events and promotional actions, mainly in the context of the audiovisual industry

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

11-08-2017

V.2.2) Information about tenders

Number of tenders received:   3

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   yes

V.2.3) Name and address of the contractor

Official name
Pracsis
National registration number
0454.596.240
Postal address
place Communale d'Auderghem 8
Town
Brussels
NUTS code
BE
Postal code
1160
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
Conceptexpo Project
National registration number
63989
Postal address
avenue Edison 6
Town
Nivelles
NUTS code
BE
Postal code
1300
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   20.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section V: Award of contract

Contract No:   2017-01-03 PH

Lot No:   -

Title:   Multiple framework service contract ‘in cascade’ for the organisation of events and promotional actions, mainly in the context of the audiovisual industry

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

11-08-2017

V.2.2) Information about tenders

Number of tenders received:   3

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   yes

V.2.3) Name and address of the contractor

Official name
Phrenos
National registration number
BE0450.838.677
Postal address
avenue des Arts 43/8
Town
Brussels
NUTS code
BE
Postal code
1040
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
Intrasoft International
National registration number
-
Postal address
2b, rue Nicolas Bové
Town
Luxembourg
NUTS code
LU
Postal code
1253
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
Design4rent Luxembourg
National registration number
B133247
Postal address
23, boulevard Royal
Town
Luxembourg
NUTS code
LU
Postal code
2449
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   20.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
generalcourt.registry@curia.europa.eu
Fax
+352 4303-2100
Internet address
http://curia.europa.eu/

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   See Internet address provided in Section I.1.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

05-09-2017

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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