Contract notice

Expertise to the European Parliament's Committee on employment and social affairs in the fields of employment policy (lot 1), social policy and social protection (lot 2) and health and safety at work (lot 3).

Section I: Contracting authority

I.1) Name and addresses

Official name
European Parliament
National registration number
-
Postal address
Official Mail Service, rue Wiertz 60
Town
Brussels
Postal code
1047
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
Karl-Peter Repplinger
Telephone
+32 22832235
E-mail
poldepa_tenders@ep.europa.eu
Fax
-

Internet address(es)

Main address:   http://www.europarl.europa.eu

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

the abovementioned address

The procurement documents are available for unrestricted and full direct access, free of charge, at:   http://www.europarl.europa.eu/tenders/invitations.htm

Tenders or requests to participate must be submitted

the abovementioned address

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

Other activity:   Employment and social affairs.

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Expertise to the European Parliament's Committee on employment and social affairs in the fields of employment policy (lot 1), social policy and social protection (lot 2) and health and safety at work (lot 3).

Reference number:   IP/A/EMPL/FWC/2018-001.

II.1.2) Main CPV code

Main CPV code:   79100000 - Legal services

Supplementary CPV code:   RD11

II.1.3) Type of contract

Services

II.1.4) Short description

The framework contract covers the provision of independent expert advise on a variety of current and emerging issues in the fields of employment policy, social policy and social protection, and health and safety at work.

This framework service contract comprises the following 3 lots:

employment policy (lot 1);

social policy and social protection (lot 2);

health and safety at work (lot 3).

II.1.5) Estimated total value

Value excluding VAT:   2.500.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots

Maximum number of lots that may be awarded to one tenderer:   3

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -


II.2) Description Lot No: 1

II.2.1) Title

Employment policy

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   79100000 - Legal services

Supplementary CPV code:   RD07

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   European Parliament, rue Wiertz 60, 1047 Bruxelles, BELGIUM.

II.2.4) Description of the procurement

The planned framework service contract is intended to support the work of the Committee on employment and social affairs (EMPL) in the European Parliament by enabling it to order written expertise as well as workshops in the areas of competence of the EMPL Committee.

Through the framework service contracts, expertise shall be provided in the form of papers of varying length, delivered upon ad hoc requests within a limited and defined time-frame. In addition to written advice, the framework service contract would also cover associated services such as attendance at Committee meetings and presentations by lead experts, or the organisation of workshops as appropriate. The service providers bear sole scientific responsibility for the results of their work.

Lot 1 (employment policy):

although Member States have sole competence for employment policy, the Amsterdam Treaty added the promotion of a high level of employment to the list of the EU objectives and conferred on the European Community the responsibility to support and complement the activities of the Member States, to encourage cooperation between them and to develop a ‘coordinated strategy’. The Lisbon Treaty raised the employment objective by introducing full employment and social progress as a goal (Article 3(3) of the Treaty on the European Union). The social clause contained in Article 9 TFEU also contributes to strengthen the employment policy, asking that social requirements be taken into account in the Union's policies. Strongly backed by the European Parliament, the Europe 2020 Strategy has a special focus on employment with one of its main goals being to create more and better jobs.

Lot 1 covers expertise including notably:

— all aspects of employment policy,

— working conditions, labour law and new forms of employment appearing through digitalisation,

— vocational training policy and professional qualifications,

— questions relating to the European Social Fund,

— workers' mobility and immigration, including in view of Brexit.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT:   1.000.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   60

This contract is subject to renewal:   yes

Description of renewals:   The contract shall run for an initial period of 12 months from date of signature of the last contracting party, and then be renewed tacitly on an annual basis for a maximum of 4 times. Thus, the duration of the contract may not exceed 5 years (60 months) from the date of its entry into force.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 2

II.2.1) Title

Social policy and social protection

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   79100000 - Legal services

Supplementary CPV code:   RD07

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   European Parliament, rue Wiertz 60, 1047 Bruxelles, BELGIUM.

II.2.4) Description of the procurement

The planned framework service contract is intended to support the work of the Committee on employment and social affairs (EMPL) in the European Parliament by enabling it to order written expertise as well as workshops in the areas of competence of the EMPL Committee.

Through the framework service contracts, expertise shall be provided in the form of papers of varying length, delivered upon ad hoc requests within a limited and defined time-frame. In addition to written advice, the framework service contract would also cover associated services such as attendance at Committee meetings and presentations by lead experts, or the organisation of workshops as appropriate. The service providers bear sole scientific responsibility for the results of their work.

Lot 2 (social policy and social protection):

The social dimension of European integration has been greatly developed through the years. It is a key aspect of the Europe 2020 strategy, which aims to ensure ‘inclusive growth’ with high levels of employment and a reduction in the number of people living in poverty or at risk of social exclusion.

The coordination of social security systems is needed to support the free movement of people within the territory of the EU. Until recently, 2 regulations adopted in 1971 and 1972 governed the regime applicable to employees and other categories of persons residing lawfully on the territory of a Member State. A fundamental reform modernising the whole legislative system is, however, now in force. The EP has always shown a keen interest in the problems encountered by migrant workers, frontier workers, the self-employed and nationals of third countries working in other Member States, and has adopted various resolutions with a view to improving their lot. The EP has, on several occasions, deplored the persistence of obstacles to full freedom of movement.

Lot 2 covers expertise including notably:

— social security and social protection, including for workers in the ‘new economy’ and in view of Brexit,

— free movement of workers and pensioners, also in view of Brexit,

— social inclusion and the reduction and prevention of poverty,

— social dialogue, information and consultation of workers, also in newly emerging forms of work,

— non-discrimination at the workplace and in the labour market, both traditional and virtual,

— demographic change.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT:   1.000.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   60

This contract is subject to renewal:   yes

Description of renewals:   The contract shall run for an initial period of 12 months from date of signature of the last contracting party, and then be renewed tacitly on an annual basis for a maximum of 4 times. Thus, the duration of the contract may not exceed 5 years (60 months) from the date of its entry into force.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 3

II.2.1) Title

Health and safety at work

Lot No:   3

II.2.2) Additional CPV code(s)

Main CPV code:   79100000 - Legal services

Supplementary CPV code:   RD07

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   European Parliament, rue Wiertz 60, 1047 Bruxelles, BELGIUM.

II.2.4) Description of the procurement

The planned framework service contract is intended to support the work of the Committee on employment and social affairs (EMPL) in the European Parliament by enabling it to order written expertise as well as workshops in the areas of competence of the EMPL Committee.

Through the framework service contracts, expertise shall be provided in the form of papers of varying length, delivered upon ad hoc requests within a limited and defined time-frame. In addition to written advice, the framework service contract would also cover associated services such as attendance at Committee meetings and presentations by lead experts, or the organisation of workshops as appropriate. The service providers bear sole scientific responsibility for the results of their work.

Lot 3 (health and safety at work):

Health and safety at work constitutes an important part of the European Union's social policy and accounts for a substantial corpus of European legislation. Improving health and safety at work has been of major concern to EU authorities since the 1980's. With the introduction of legislation at European level, standards for the minimal protection of workers have been set. The Charter of Fundamental Rights, which became legally binding with the Lisbon Treaty, reinforces the importance of this policy in EU legislation.

The European Parliament has frequently emphasised the need for optimal protection of workers' health and safety. It has called in many resolutions for all aspects directly or indirectly affecting the physical or mental well-being of workers to be covered.

Lot 3 covers expertise including all aspects of health and safety at work, including new occupational health and safety risks, notably linked to new forms of employment and of work (e.g. teleworking, ageing workforce), to major trends in the changing world of work (e.g. new technologies) and to new occupational health and safety risk areas (e.g. dangerous substances).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT:   500.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   60

This contract is subject to renewal:   yes

Description of renewals:   The contract shall run for an initial period of 12 months from date of signature of the last contracting party, and then be renewed tacitly on an annual basis for a maximum of 4 times. Thus, the duration of the contract may not exceed 5 years (60 months) from the date of its entry into force.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

In relation to this procedure the European Parliament does not request a proof of status and legal capacity at this stage of the procedure but reserves the right to do so at a later stage, if it deems it necessary.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

Tenderers shall have sufficient economic and financial capacity to enable them to perform the contract in compliance with the contractual provisions. If, in the light of the information supplied, the European Parliament has doubts about a tenderer's financial resources, or if these are insufficient for performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.

In respect of the contract which is the subject of this invitation to tender, the European Parliament furthermore requires tenderers to have a minimum financial and economic capacity, which will be assessed on the basis of the following information:

— minimum turnover of 80 000 EUR/year over the last 2 financial years.

Minimum level(s) of standards possibly required:

Financial and economic capacity will be assessed on the basis of the information included in the following documents, to be supplied by tenderers:

— income declaration for at least the 2 most recent financial years. For legal persons, this can be done through a statement of overall turnover; for tenderers who are natural persons, gross income will be deemed to represent turnover.

If the tenderer is unable to provide the references requested, he may prove his economic and financial capacity by any other document which the European Parliament considers appropriate.

The tenderer may also rely on the capacity of other entities, irrespective of the legal nature of the links between himself/herself and those entities. In that case he/she must prove to the European Parliament that he/she will have the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to make them available to him. In that case the European Parliament is entitled to refuse the application or the tender submitted if it has doubts about the undertaking by the third party or about that party's financial capacity. Parliament may, where applicable, require the tenderer and those other entities to be jointly and severally liable for the performance of the contract.

On the same basis, a group of economic operators may rely on the capacity of members of the group or of other entities.

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

Tenderers must have sufficient technical and professional capacity to enable them to perform the contract in compliance with the contractual provisions. If, in the light of the information supplied, the European Parliament has doubts about a tenderer's technical and professional capacity, or if this is clearly insufficient for performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.

In respect of the contract which is the subject of this invitation to tender the European Parliament requires tenderers, including the persons responsible for carrying out the services, to have the following technical and professional capacity:

— at least 5 persons of the core team need to have a professional and/or academic experience of a minimum of 3 years, of which at least 2 years in the area covered by each lot the tenderer is applying for, obtained after their degree in an area of relevance for the lot tendered for; moreover,

• to qualify as a researcher, a professional and/or academic experience of a minimum of 3 years is required,

• to qualify as project leader, a professional and/or academic experience of a minimum of 7 years is required,

• to qualify as a senior researcher, a professional and/or academic experience of a minimum of 5 years is required,

— the successful completion of at least 4 research contracts supporting policy development at international or national level as proof of previous experience,

— a publishing record in the field of the lot tendered for,

— scientific/academic distinction clearly relating to research in the fields relevant for the lot tendered for,

— knowledge of the EU institutional framework and decision-making process.

Minimum level(s) of standards possibly required:

Technical and professional capacity will be assessed on the basis of the information included in the following documents, to be supplied by tenderers:

— the educational and professional qualifications of the staff planned for the execution of the services, including the ones of any sub-service providers or subcontractors, if relevant (CVs). For each CV (maximum 3 pages) the contractor will indicate if it corresponds to a researcher, senior researcher or project leader profile (please refer to the corresponding definitions used here above for additional information),

— a list of research contracts completed (minimum 4 contracts to be mentioned),

— a compilation of publications of the staff planned for the execution of the services on relevant issues in the specialised academic press carried out in the past 5 years,

— proof of membership in academic research networks or think-tanks or other indications for scientific excellence such as awards, grants for research projects and similar,

— proof of relevant articles touching on issues of the EU institutional framework, experience in working in an area related to EU issues, participation in conferences, courses, etc. on matters related to the European Union.

The tenderer or candidate may also rely on the capacity of other entities, irrespective of the legal nature of the links between himself and those entities. In that case he/she must prove to the European Parliament that he/she will have the resources needed to perform the contract, for instance by providing a commitment by those entities to that effect. The European Parliament is entitled to refuse the application or the tender submitted if it has doubts about the undertaking by the third party.

For a group of economic operators and in case of subcontracting, it is the global technical and professional capacity of all the members that is taken into account in the evaluation.

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

For the duration of this framework service contract, the contractor must guarantee the same level of quality as previously defined in the selection criteria. This guarantee of continuity shall also apply in drop-outs of experts, e.g.

— on account of sickness or accident, a member of staff is unable to continue providing services,

— any person specified in the contract does not perform his duties under this contract,

— for any other reason beyond control of the contractor, it becomes necessary to replace any of his personnel.

In such cases, the contractor shall provide a replacement with at least equivalent qualifications and experience and acceptable to the European Parliament in order not to jeopardise the implementation of the framework contract. The European Parliament therefore reserves the right to accept or reject any replacement expert proposed during the performance of the contract. The European Parliament's authorisation will always be granted in writing.

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   yes

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

Framework agreement with several operators:   yes

Envisaged maximum number of participants to the framework agreement:   `tran(15)` not found

In the case of framework agreements, provide justification for any duration exceeding 4 years:   Framework agreement connected with the work of the EMPL Committee and therefore linked to the 5-year parliamentary term.

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   29-09-2017

Local time:   -

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN, BG, DA, DE, EL, ET, FI, FR, GA, HR, HU, IT, LV, LT, MT, NL, PL, PT, RO, SK, SL, ES, SV, CS

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   12

IV.2.7) Conditions for opening of tenders

Date:   10-10-2017

Local time:   9:00

Place:   European Parliament's premises, Brussels.

Information about authorised persons and opening procedure:   Tenderers who wish to attend the opening of the tenders are asked to notify the department responsible for managing this procurement procedure by post or by e-mail to the following address: poldepa_tenders@ep.europa.eu no later than 29.9.2017. Only 1 representative per tenderer may attend.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
Court of Justice of the European Union
Postal address
boulevard Konrad Adenauer
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
-
Fax
+352 43032600
Internet address
https://curia.europa.eu/

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
Court of Justice of the European Union
Postal address
boulevard Konrad Adenauer
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
-
Fax
+352 43032600
Internet address
https://curia.europa.eu/

VI.4.5) Date of dispatch of this notice

19-07-2017

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