Contract award notice

Framework Contract for Services for the Organisation of Communication and Information Activities of EPLO Helsinki

Section I: Contracting authority

I.1) Name and addresses

Official name
European Parliament
National registration number
-
Postal address
60 rue Wiertz
Town
Brussels
Postal code
1047
NUTS code
BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
ephelsinki@europarl.europa.eu
Fax
-

Internet address(es)

Main address:   http://www.europarl.europa.eu

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Contract for Services for the Organisation of Communication and Information Activities of EPLO Helsinki

Reference number:   COMM/AWD/2018/541

II.1.2) Main CPV code

Main CPV code:   79416000 - Public relations services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The purpose of the contract is to provide support and technical assistance in the organisation of communication and information activities of the EPLOs addressed to stakeholders, media and general public that often have high political and strategic importance and require complex logistics. In general terms, the contractor will perform 2 major functions:
1) Strategic advice, consultancy and support services in the field of communication and information and
2) Management of associated tasks, through contracting and coordination of third party providers, notably in relation to the organisation of events.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   760.000,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   79530000 - Translation services
79418000 - Procurement consultancy services
79540000 - Interpretation services
79994000 - Contract administration services
79553000 - Desktop publishing services
79950000 - Exhibition, fair and congress organisation services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   FI - SUOMI / FINLAND

Main site or place of performance:   FINLAND

II.2.4) Description of the procurement

The establishment of a framework contract for communication services serves these objectives:
— to allow the EPLO to draw on high-quality professional support for a variety of tasks that can easily be outsourced and thus free capacity in the offices for more strategic work,
— to streamline procurement processes,
— to facilitate day-to-day opearations with a simple ordering process, while safeguarding the respect of procurement rules,
— to allow ramping up the scale of communication activities during the election campaign.

II.2.5) Award criteria

Criteria below

Price - Weighting:   40

Quality criterion - Name:   Quality of working methods, project management and allocation of resources  / Weighting:   12

Quality criterion - Name:   Quality and consistency of the tender in respect of the services requested  / Weighting:   12

Quality criterion - Name:   Organisation od third-party suppliers  / Weighting:   12

Quality criterion - Name:   Quality of proposed environmental policies and methods  / Weighting:   6

Quality criterion - Name:   Quality of the assessment of the impact of the action taken  / Weighting:   6

Quality criterion - Name:   Quality of the case study  / Weighting:   12

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2018/S 146-333503

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   -

Lot No:   -

Title:   Framework Contract for Services for the Organisation of Communication and Information Activities of EPLO Helsinki

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

06-02-2019

V.2.2) Information about tenders

Number of tenders received:   1

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
Hill and Knowlton Finland Oy
National registration number
-
Postal address
Ludviginkatu 6
Town
Helsinki
NUTS code
FI
Postal code
00130
Country
SUOMI / FINLAND
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   760.000,00 EUR

Total value of the contract/lot:   760.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the Court of Justice of the European Union
Postal address
-
Town
Luxembourg
Postal code
-
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
http://curia.europa.eu/

VI.4.2) Body responsible for mediation procedures

Official name
The European Ombudsman
Postal address
-
Town
Strasbourg
Postal code
-
Country
FRANCE
Telephone
-
E-mail
-
Fax
-
Internet address
http://www.ombudsman.europa.eu/

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
European Parliament — Directorate-General for Communication
Postal address
60 rue Wiertz
Town
Brussels
Postal code
1047
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

13-02-2019

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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