Contract award notice

Secretariat for EMODnet and European ocean observing system.

Section I: Contracting authority

I.1) Name and addresses

Official name
The Executive Agency for Small and Medium-sized Enterprises (EASME)
National registration number
-
Postal address
Covent Garden 2, place Rogier 16, Office 12/27
Town
Brussels
Postal code
1210
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
easme-procurement@ec.europa.eu
Fax
-

Internet address(es)

Main address:   http://ec.europa.eu/EASME

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Secretariat for EMODnet and European ocean observing system.

Reference number:   EASME/EMFF/2017/005.

II.1.2) Main CPV code

Main CPV code:   79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

EASME is launching this invitation to tender with a view to concluding a service contract to run a Secretariat to administer the EMODnet, and the European Atlas of the Seas and to support the development of a EOOS.

The Secretariat shall have its premises at the InovOcean site in Ostend, where it will benefit from offices and infrastructure provided by the Flanders Marine Institute, as well as proximity to the offices of the European Marine Board and the International Oceanographic Data and Information Exchange (IODE).

Specific objectives of the service contract are to:

1. promote coherence between the different partners working on EMODnet;

2. monitor their outputs;

3. disseminate information on EMODnet;

4. support the development of an integrated European ocean observing system;

5. maintain and develop the European Atlas of the Seas.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   3.000.000,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   -

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE255 - Arr. Oostende

Main site or place of performance:   The Secretariat shall have its premises at the InovOcean site in Ostend, where it will benefit from offices and infrastructure provided by the Flanders Marine Institute and proximity to EMB/IODE.

II.2.4) Description of the procurement

EASME is launching this invitation to tender with a view to concluding a service contract to run a Secretariat to administer the EMODnet,and the European Atlas of the Seas and to support the development of a EOOS.

The Secretariat shall have its premises at the InovOcean site in Ostend, where it will benefit from offices and infrastructure provided by the Flanders Marine Institute, as well, as proximity to the offices of the European Marine Board and the International Oceanographic Data and Information Exchange (IODE).

Specific objectives of the service contract are to:

1. promote coherence between the different partners working on EMODnet;

2. monitor their outputs;

3. disseminate information on EMODnet;

4. support the development of an integrated European ocean observing system;

5. maintain and develop the European Atlas of the Seas.

II.2.5) Award criteria

Criteria below

Price - Weighting:   30 %

Quality criterion - Name:   Soundness of project management proposed to meet project deadlines and ensure quality of output  / Weighting:   10

Quality criterion - Name:   Coherence of the approach between the different partners working for EMODnet  / Weighting:   12

Quality criterion - Name:   Adequacy of the chosen indicators for monitoring EMODnet and method for obtaining them  / Weighting:   12

Quality criterion - Name:   Appropriateness of the approach for organising the event to discuss on future priorities for the European ocean observing system  / Weighting:   14

Quality criterion - Name:   Vision for the design of the EMODnet website and expected confidence in its robustness and user-friendliness  / Weighting:   12

Quality criterion - Name:   Adequacy of the proposed layout and structure of the EMODnet annual reports  / Weighting:   12

Quality criterion - Name:   Quality and appropriateness of the proposed demonstrations and presentations of EMODnet to be made to different audiences  / Weighting:   10

Quality criterion - Name:   Appropriateness of the proposed approach for managing, maintaining and developing the European Atlas of the Seas  / Weighting:   18

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2017/S 095-185913

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   EASME/EMFF/2017/1.3.1.6-SI2.762137, Call EASME/EMFF/2017/005

Lot No:   -

Title:   Secretariat for EMODnet and European ocean observing system

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

18-09-2017

V.2.2) Information about tenders

Number of tenders received:   1

Number of tenders received from SMEs:   1

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   yes

V.2.3) Name and address of the contractor

Official name
Seascape Belgium BVBA
National registration number
-
Postal address
Kemmelbergstraat 25 Bus 11
Town
Ostende
NUTS code
BE255
Postal code
8400
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
Seascape Consultants Ltd
National registration number
-
Postal address
Romsey, Hampshire
Town
Belbins Valley
NUTS code
UKJ36
Postal code
SO51 0PE
Country
UNITED KINGDOM
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
Bilbomatica S.A.
National registration number
-
Postal address
C/ Santiago de Compostela, 12, 4A
Town
Bilbao (Biscay)
NUTS code
ES213
Postal code
48003
Country
ESPAÑA
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
European Marine Board IVZW
National registration number
-
Postal address
Wanderlaarkaai 68
Town
Oostende
NUTS code
BE255
Postal code
8400
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
Trust-IT SRL
National registration number
-
Postal address
via Nino Bixio 25
Town
Pisa PI
NUTS code
ITI17
Postal code
56125
Country
ITALIA
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   3.000.000,00 EUR

Total value of the contract/lot:   2.840.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+35 243031
E-mail
GeneralCourt.Registry@curia.europa.eu
Fax
+35 243032100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   See the information that is provided in point 17 of the invitation to tender.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

20-10-2017

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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