Contract award notice

Facilitating stakeholder workshops services relating to the EEA and Norway Grants 2014-2021.

Section I: Contracting authority

I.1) Name and addresses

Official name
Financial Mechanism Office
National registration number
-
Postal address
-
Town
Brussels
Postal code
1000
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
alex.stimpson@efta.int
Fax
-

Internet address(es)

Main address:   http://www.eeagrants.org

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Facilitating stakeholder workshops services relating to the EEA and Norway Grants 2014-2021.

Reference number:   -

II.1.2) Main CPV code

Main CPV code:   79950000 - Exhibition, fair and congress organisation services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The FMO will require assistance from experienced facilitators to facilitate meetings, including stakeholder consultation workshops, to be contracted via Detailed Contracts under a Framework Agreement.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   700.000,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   -

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   -

II.2.4) Description of the procurement

The FMO intends to enter into a framework agreement with a consulting service provider for:

(1) Appraisal, monitoring, rapid assessment services, and

(2) Facilitation deliverables related to the EEA and Norway Grants funding period 2014-2021, via the launch of 2 separate tenders. Please click on the appropriate link below for each of the 2 services required for further information.

The successful tenderer will need to have sufficient in-house capacity and expertise to deliver the consulting services outlined in the Terms of Reference for each of the service areas.

The 2014-2021 EEA Grants and Norway Grants represent 2 800 000 000 EUR in financial contributions from Iceland, Liechtenstein and Norway to reducing social and economic disparities in the European Economic Area (EEA) and to strengthening bilateral relations with the 15 countries benefiting from the Grants.

The scope of the framework agreement includes the development of monitoring, appraisal and rapid assessment reports, as well as on-site facilitations in the 15 countries covered by the grants (see Terms of Reference).

II.2.5) Award criteria

Criteria below

Price - Weighting:   10

Quality criterion - Name:   Competence of team proposed and experience with similar assignments  / Weighting:   40

Quality criterion - Name:   Beneficiary State coverage and expertise  / Weighting:   20

Quality criterion - Name:   Methodology  / Weighting:   20

Quality criterion - Name:   Management  / Weighting:   10

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2016/S 249-460330

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   -

Lot No:   -

Title:   -

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

11-05-2017

V.2.2) Information about tenders

Number of tenders received:   5

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   yes

V.2.3) Name and address of the contractor

Official name
Centre for Strategy & Evaluation Services LLP
National registration number
-
Postal address
-
Town
Otford
NUTS code
UK
Postal code
-
Country
UNITED KINGDOM
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
Nordic Consulting Group Norway
National registration number
-
Postal address
-
Town
Oslo
NUTS code
NO
Postal code
-
Country
NORGE
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
KPMG AS
National registration number
-
Postal address
-
Town
Oslo
NUTS code
NO
Postal code
-
Country
NORGE
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
Prospex bvba
National registration number
-
Postal address
-
Town
Brussels
NUTS code
BE
Postal code
-
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
Minds On/Matter Group
National registration number
-
Postal address
-
Town
Oslo
NUTS code
NO
Postal code
-
Country
NORGE
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   700.000,00 EUR

Total value of the contract/lot:   700.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
Financial Mechanism Office
Postal address
-
Town
Brussels
Postal code
-
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

05-09-2017

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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