Contract award notice

Media relations and outreach — information events for the media, PO/2016-12/A2.

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission, Directorate-General for Communication, Unit A2, Corporate Communication Contracts
National registration number
-
Postal address
rue de la Loi 56
Town
Brussels
Postal code
1049
NUTS code
BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
COMM-A2-TENDERS@ec.europa.eu
Fax
-

Internet address(es)

Main address:   http://ec.europa.eu/dgs/communication/index_en.htm

Address of the buyer profile:   http://ec.europa.eu/dgs/communication/contracts-and-grants/contracts/

I.2) Joint procurement

The contract involves joint procurement:   yes

In the case of joint procurement involving different countries, state applicable national procurement law:   European Union institutions/agencies.

The contract is awarded by a central purchasing body:   yes

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Media relations and outreach — information events for the media, PO/2016-12/A2.

Reference number:   PO/2016-12/A2.

II.1.2) Main CPV code

Main CPV code:   79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

3 modules have been designed for this contract.

The first module consists in the design and organisation of information seminars and study visits for the media. These take place, primarily, at the seat of the European institutions in Brussels, or in any of the 28 EU Member States, but can also be held in the candidate countries, the countries covered by the EU neighbourhood policy or any other country in the world.

The second module consists in the creation and organisation of online events for more specialised media. Depending on the subject and the available resources, they could be open to a wider range of interested applicants.

The third module consists of preparatory or follow-up activities to the information events and sessions organised under modules 1 and 2, or any other media relations activity, to encourage network building and exchange among media based on a common interest in EU affairs and policies.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   20.000.000,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   -

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST

Main site or place of performance:   -

II.2.4) Description of the procurement

See tender specifications.

II.2.5) Award criteria

Criteria below

Price - Weighting:   40

Quality criterion - Name:   Module 1: methodology, timeline and work plan of technical proposal  / Weighting:   20

Quality criterion - Name:   Module 1: approach to identifying participants and setting key performance indicators  / Weighting:   25

Quality criterion - Name:   Module 1: follow-up, evaluation and quality of the measures implemented for a continuous high performance throughout the contract period, including quality control measures  / Weighting:   20

Quality criterion - Name:   Module 1 case studies: timeline and work plan  / Weighting:   15

Quality criterion - Name:   Module 1 case studies: participants and meeting the overall objective of the case studies  / Weighting:   15

Quality criterion - Name:   Module 1 case studies: programme and meeting the overall objective of the case studies  / Weighting:   15

Quality criterion - Name:   Module 2: content, participants, KPIs and follow-up  / Weighting:   15

Quality criterion - Name:   Module 2: timeline, work plan, logistics and quality assurance  / Weighting:   15

Quality criterion - Name:   Module 2 case study: overall suitability of the proposed solution  / Weighting:   20

Quality criterion - Name:   Module 3: Methodology, timeline and work plan of technical proposal  / Weighting:   10

Quality criterion - Name:   Module 3: identifying target audiences, KPIs, follow-up and quality assurance  / Weighting:   15

Quality criterion - Name:   Module 3 case study: overall suitability of the proposed solution  / Weighting:   15

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2016/S 136-244007

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   -

Lot No:   -

Title:   Media relations and outreach — information events for the media, PO/2016-12/A2

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

27-03-2017

V.2.2) Information about tenders

Number of tenders received:   5

Number of tenders received from SMEs:   4

Number of tenders received from tenderers from other EU Member States:   3

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   yes

V.2.3) Name and address of the contractor

Official name
GOPA Com. SA (leader)
National registration number
-
Postal address
boulevard de la Woluwe 2
Town
Brussels
NUTS code
BE10
Postal code
1150
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
-
National registration number
-
Postal address
-
Town
-
NUTS code
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
-
National registration number
-
Postal address
-
Town
-
NUTS code
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   20.000.000,00 EUR

Total value of the contract/lot:   20.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   yes

Proportion:   -

Short description of the part of the contract to be subcontracted:   The share of the contract which the contractor intends to subcontract is less than 20 %.

Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the European Union
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
generalcourt.registry@curia.europa.eu
Fax
-
Internet address
http://www.curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
European Ombudsman
Postal address
-
Town
Strasbourg
Postal code
-
Country
FRANCE
Telephone
-
E-mail
-
Fax
-
Internet address
http://www.ombudsman.europa.eu

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   See Internet address provided in Section I. Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time limit for launching an action for annulment or to open a new period for launching an action for annulment.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

24-04-2017

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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