Contract award notice

Provision of reception staff and guide services for the European Parliament in Strasbourg.

Section I: Contracting authority

I.1) Name and addresses

Official name
European Parliament, Directorate-General for Communication
National registration number
-
Postal address
rue Wiertz 60
Town
Bruxelles
Postal code
1047
NUTS code
BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Country
BELGIQUE-BELGIË
Contact person
unité «Finance», direction D «Ressources»
Telephone
-
E-mail
DGCOMM-Contracts-FWC@europarl.europa.eu
Fax
-

Internet address(es)

Main address:   http://www.europarl.europa.eu

Address of the buyer profile:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2714

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of reception staff and guide services for the European Parliament in Strasbourg.

Reference number:   COMM/DG/AWD/2017/765.

II.1.2) Main CPV code

Main CPV code:   79610000 - Placement services of personnel

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The European Parliament, Directorate-General for Communication, is launching this invitation to tender for the provision of reception staff and guide services in order to welcome and accompany individual visitors or groups thereof in the different European Parliament buildings in Strasbourg.

II.1.6) Information about lots

This contract is divided into lots:   yes

II.1.7) Total value of the procurement (excluding VAT)

Lowest offer:   -

Highest offer:   -

Currency:   -


II.2) Description Lot No: 1

II.2.1) Title

Provision of reception staff and secretarial services for the Parlamentarium in Strasbourg

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   79620000 - Supply services of personnel including temporary staff

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   FR - FRANCE

Main site or place of performance:   European Parliament in Strasbourg.

II.2.4) Description of the procurement

For lot 1:

the inauguration of the new Parlamentarium in Strasbourg will make the proposed visits more appealing and significantly increase visitor numbers.

Under this invitation to tender, the European Parliament's Information Office in Strasbourg is looking for a contractor who will be responsible for hiring reception staff and a secretary:

— 2 permanent staff members, which may be as many as 5 reception staff depending on the registered visitor schedule,

— and 1 secretary particularly responsible for managing the visit schedule.

II.2.5) Award criteria

Criteria below

Price - Weighting:   price/quality

Quality criterion - Name:   quality vis-à-vis the sound understanding of the objectives and tasks  / Weighting:   20

Quality criterion - Name:   quality of the measures to ensure a high standard of service  / Weighting:   20

Quality criterion - Name:   quality of the organisation of staff assigned to contract performance  / Weighting:   10

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 2

II.2.1) Title

Provision of reception staff/guide and receptionist services for the 'European Union Visitors Programme' and 'Visits and Seminars' visit programmes at the European Parliament in Strasbourg

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   79620000 - Supply services of personnel including temporary staff

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   FR - FRANCE

Main site or place of performance:   European Parliament in Strasbourg.

II.2.4) Description of the procurement

Lot 2 covers requirements in terms of services of reception staff, receptionists and guides as part of the 2 visit programmes below:

1. 'European Union Visitors Programme' (EUVP);

2. 'Visits and Seminars' of the European Parliament (VISSEM).

The contractor will be called upon to provide the European Parliament's EUVP and VISSEM units with reception staff, receptionists and guides to manage visiting groups during the parliamentary session weeks in Strasbourg.

For EUVP, the contractor will provide guides/reception staff to manage the different individual study visit programmes of high-level officials from outside the EU, guide them at their numerous meetings, as well as show and explain to them how to access and use the different services.

For VISSEM, the contractor will be required to provide reception staff to accompany VISSEM individual visitors and participants of groups of visitors in the European Parliament's Louise Weiss (LOW) Building in Strasbourg. The staff may be required to manage a considerable number of groups (up to 80 during very busy sessions).

II.2.5) Award criteria

Criteria below

Price - Weighting:   price/quality

Quality criterion - Name:   quality vis-à-vis the sound understanding of the objectives and tasks  / Weighting:   20

Quality criterion - Name:   quality of the measures to ensure a high standard of service  / Weighting:   20

Quality criterion - Name:   quality of the organisation of staff assigned to contract performance  / Weighting:   10

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2017/S 140-286836

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no


Section V: Award of contract

Contract No:   -

Lot No:   1

Title:   Provision of reception staff and secretarial services for the Parlamentarium in Strasbourg

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 1

V.2.1) Date of conclusion of the contract

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   2

Lot No:   2

Title:   Provision of reception staff/guide and receptionist services for the 'European Union Visitors Programme' and 'Visits and Seminars' visit programmes at the European Parliament in Strasbourg

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 2

V.2.1) Date of conclusion of the contract

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
Court of Justice of the European Union (CJEU)
Postal address
-
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
-
E-mail
generalcourt.registry@curia.europa.eu
Fax
-
Internet address
http://curia.europa.eu/

VI.4.2) Body responsible for mediation procedures

Official name
European Ombudsman
Postal address
1 avenue du Président Robert Schuman
Town
Strasbourg Cedex
Postal code
67001
Country
FRANCE
Telephone
-
E-mail
-
Fax
-
Internet address
http://www.ombudsman.europa.eu

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
Court of Justice of the European Union (CJEU)
Postal address
-
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
-
E-mail
generalcourt.registry@curia.europa.eu
Fax
-
Internet address
http://curia.europa.eu/

VI.4.5) Date of dispatch of this notice

20-11-2017

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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