Contract notice

Event Management Services

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission, Directorate General for Interpretation
National registration number
-
Postal address
Street Van Maerlant 18
Town
Brussels
Postal code
1040
NUTS code
BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
SCIC-CALL-FWC-PCO-2018@ec.europa.eu
Fax
-

Internet address(es)

Main address:   https://ec.europa.eu/info/departments/interpretation_en

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

Access to the procurement documents is restricted. Further information can be obtained at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4106

Tenders or requests to participate must be submitted

Official name
European Commission, Directorate General for Interpretation
National registration number
-
Postal address
Avenue du Bourget 1
Town
Brussels
Postal code
1140
NUTS code
BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Country
BELGIQUE-BELGIË
Contact person
Patricia Lambert
Telephone
-
E-mail
SCIC-CALL-FWC-PCO-2018@ec.europa.eu
Fax
-
Main address
https://ec.europa.eu/info/departments/interpretation_en
Address of the buyer profile
-

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Event Management Services

Reference number:   SCIC/C1/2018/FWC/02

II.1.2) Main CPV code

Main CPV code:   79950000 - Exhibition, fair and congress organisation services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The purpose of this call for tenders is to contract professional event organisation services for supporting the European Commission and other EU bodies and agencies in the organisation of their conferences and events with an external communication dimension. Events to be managed by the future contractors may take place in all EU Member States, all EFTA Member States, as well as in present or future EU candidate countries, and the United Kingdom of Great Britain and Northern Ireland.
All services are described in the tender specifications and can be requested in full or in part for each event.
The call for tenders is divided into 3 lots. The division is based on the number of participants as estimated at the moment of the initial request for offer by the European institution.

II.1.5) Estimated total value

Value excluding VAT:   120.000.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots:

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -


II.2) Description Lot No: 1

II.2.1) Title

Lot 1 — Events with 50-200 participants

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   79952000 - Event services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   All EU Member States, all EFTA Member States, as well as in present or future EU candidate countries, and the United Kingdom of Great Britain and Northern Ireland.

II.2.4) Description of the procurement

Organisation of events with 50-200 participants.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   12.000.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   yes

Description of renewals:   The contracts will be concluded for an initial duration of 1 year from the date of their signature. The contracts can be renewed in writing up to 3 times under the same conditions.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 2

II.2.1) Title

Lot 2 — Events with 201-650 participants

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   79952000 - Event services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   All EU Member States, all EFTA Member States, as well as in present or future EU candidate countries, and the United Kingdom of Great Britain and Northern Ireland.

II.2.4) Description of the procurement

Organisation of events with 201-650 participants.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   36.000.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   yes

Description of renewals:   The contracts will be concluded for an initial duration of 1 year from the date of their signature. The contracts can be renewed in writing up to 3 times under the same conditions.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 3

II.2.1) Title

Lot 3 — Events with more than 650 Participants

Lot No:   3

II.2.2) Additional CPV code(s)

Main CPV code:   79952000 - Event services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   All EU Member States, all EFTA Member States, as well as in present or future EU candidate countries, and the United Kingdom of Great Britain and Northern Ireland.

II.2.4) Description of the procurement

Organisation of events with more than 650 participants.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   72.000.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   yes

Description of renewals:   The contracts will be concluded for an initial duration of 1 year from the date of their signature. The contracts can be renewed in writing up to 3 times under the same conditions.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

Please refer to the tender specifications, Points 2.1 Eligibility of the tenderers and 2.2 Legal form of the tenderer.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

As stated in the procurement documents

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   04-02-2019

Local time:   23:59

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN, BG, DA, DE, EL, ET, FI, FR, GA, HR, HU, IT, LV, LT, MT, NL, PL, PT, RO, SK, SL, ES, SV, CS

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:   04-08-2019

IV.2.7) Conditions for opening of tenders

Date:   11-02-2019

Local time:   14:00

Place:   European Commission, Directorate General for Interpretation — Van Maerlant 18 street, 1040 Brussels, BELGIUM

Information about authorised persons and opening procedure:   A maximum of two representatives per tender can attend the opening of tenders. For organisational and security reasons, the tenderer must provide the full name and ID or passport number of the representatives at least 3 working days in advance to the email address indicated in Section I.1 of this notice. Failing that, the contracting authority reserves the right to refuse access to its premises.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

Requests for additional information must be submitted exclusively via the TED eTendering system at https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4106.
The Contracting Authority is not bound to reply to requests for additional information received less than 6 working days before the date of receipt of tenders.

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the Court of Justice of the European Union
Postal address
Boulevard Konrad Adenauer
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
cfi.registry@curia.europa.eu
Fax
-
Internet address
https://curia.europa.eu/

VI.4.2) Body responsible for mediation procedures

Official name
European Ombudsman
Postal address
1 avenue du Président Robert Schuman, PO Box 403
Town
Strasbourg
Postal code
67001
Country
FRANCE
Telephone
+33 388172313
E-mail
eo@ombudsman.europa.eu
Fax
-
Internet address
http://ombudsman.europa.eu

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

30-11-2018

Test TenderWolf nu :trialPeriod dagen gratis en vrijblijvend!

De voorbije maand alleen al werden in België maar liefst 2002 nieuwe overheidsopdrachten aangekondigd.

Jaarlijks worden in België zowat 20.000 overheidsopdrachten uitgeschreven, van loodgieterswerk tot grote infrastructuurwerken, van schoolmaaltijden tot mainframes. Goed voor een bedrag van ongeveer 50 miljard euro.

Test TenderWolf nu 30 dagen gratis en vrijblijvend!