Contract notice

EYCH 2018 Project — WeAre#EuropeForCulture

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission Directorate-General for Education, Youth, Sport and Culture
National registration number
-
Postal address
Directorate D — Culture and Creativity — rue Joseph II 70
Town
Brussels
Postal code
1049
NUTS code
BE - BELGIQUE-BELGIË
Country
BELGIQUE-BELGIË
Contact person
https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3744
Telephone
-
E-mail
EAC-UNITE-D1@ec.europa.eu
Fax
-

Internet address(es)

Main address:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3744

Address of the buyer profile:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3744

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

Access to the procurement documents is restricted. Further information can be obtained at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3744

Tenders or requests to participate must be submitted

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

electronically via:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3744

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

Other activity:   Expertise on Culture and Audiovisual

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

EYCH 2018 Project — WeAre#EuropeForCulture

Reference number:   EAC/27/2018

II.1.2) Main CPV code

Main CPV code:   79952100 - Cultural event organisation services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

This project relates to 3 aims of the 2018 European Year of Cultural Heritage: to encourage people-centered approaches to heritage, make heritage accessible to all, and raise awareness of Europe’s heritage among hard-to-reach groups. The project seeks to engage groups of older and younger Europeans (aged 55+, and 13-30), who are hard to reach and do not already participate in cultural heritage activities – such as those living in isolation or poverty, not engaged in education, learning or employment. It aims to encourage individuals to share their own cultural heritage, raise awareness of links between personal, local and European heritage, and reinforce a sense of belonging to a common European space.
Tasks required include:
— planning and delivering pop-up exhibitions in 7 to 10 EU Member States plus Brussels,
— designing, producing and distributing a set of resources for each pop-up exhibition,
— communicating project activities and results, including through a workshop in Brussels.

II.1.5) Estimated total value

Value excluding VAT:   300.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots:

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   - - `lookup_from_cpv(-)` not found

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   Locations for the pop-up exhibitions are to be proposed by tenderers and are likely to be a diverse range of public and private spaces, indoors and out in 7 to 10 EU Member States plus Brussels.

II.2.4) Description of the procurement

The WeAre#EuropeForCulture procurement, which is a citizen engagement project in the context of the European Year for Cultural Heritage, comprises 3 main aspects:
— Firstly, the planning and delivery of pop-up exhibitions in 7 to 10 EU Member States plus Brussels, aiming to reach at least 200 younger and older people in each Member State selected, and at least 2000 people in total, in collaboration with local partners. The concept of the pop-up exhibitions is that target groups (of harder-to-reach older and younger people) are encouraged and facilitated to bring or choose heritage content to display, for at least one day, but preferably longer. The target groups may be the sole audience for the exhibition; or once the heritage content has been curated and securely displayed the exhibition may also be opened to external audience(s). Heritage content on display may be tangible or intangible, movable or immovable. Each exhibition should include at least some examples of personal heritage, local or regional heritage, and heritage of European significance.
— Secondly, the design, production and distribution of a set of resources for each pop-up exhibition, including display boards, flyers, labels, evaluation questionnaires for participants, observation sheets for facilitators.
— Thirdly, the dissemination and communication of project activities and results, through existing websites and social media channels (including for EYCH, Europa and Creative Europe), a project report and summary, and a stakeholder workshop in Brussels.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   300.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   15

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

Selection criteria as stated in the Procurement documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

-

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   10-09-2018

Local time:   13:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN, BG, DA, DE, EL, ET, FI, FR, GA, HR, HU, IT, LV, LT, MT, NL, PL, PT, RO, SK, SL, ES, SV, CS

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   9

IV.2.7) Conditions for opening of tenders

Date:   12-09-2018

Local time:   11:00

Place:   Directorate-General for Education, Youth, Sport and Culture, rue Joseph II 70, 1049, Brussels, belgium

Information about authorised persons and opening procedure:   A maximum of 2 representatives per tender can attend the opening of tenders. For organisational and security reasons, the tenderer must provide the full name and ID or passport number of the representatives at least 3 working days before the opening date by email to: EAC-UNITE-D1@ec.europa.eu with the call reference number in the subject line of the e-mail.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court, Rue du Fort Niedergrünewald
Postal address
-
Town
Luxemburg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
GeneralCourt.Registry@curia.europa.eu
Fax
+352 43032100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

10-07-2018

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