Contract award notice

Design, the Production, the Installation, the Maintenance and the Dismantling of the Temporary Exhibition “Fake. An Honest History of Forgery and Falsification"

Section I: Contracting authority

I.1) Name and addresses

Official name
European Parliament, Directorate-General for Communication, Directorate for Visitors, House of European History
National registration number
-
Postal address
60 rue Wiertz
Town
Brussels
Postal code
1047
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
hehtenders@ep.europa.eu
Fax
-

Internet address(es)

Main address:   http://www.europarl.europa.eu/tenders/invitations.htm

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Design, the Production, the Installation, the Maintenance and the Dismantling of the Temporary Exhibition “Fake. An Honest History of Forgery and Falsification"

Reference number:   -

II.1.2) Main CPV code

Main CPV code:   92521100 - Museum-exhibition services

Supplementary CPV code:   -

II.1.3) Type of contract

Works

II.1.4) Short description

The invitation to tender aims at establishing a works contract for the design, the production, the installation, the maintenance and the dismantling of the temporary exhibition with a working title “Fake. An Honest History of Forgery and Falsification”, in line with international museum and conservation standards, at the House of European History in Brussels.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   1.250.000,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   79930000 - Specialty design services
45212313 - Museum construction work
71000000 - Architectural, construction, engineering and inspection services
31500000 - Lighting equipment and electric lamps
39100000 - Furniture
44523200 - Mountings
32322000 - Multimedia equipment
79822500 - Graphic design services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   -

II.2.4) Description of the procurement

The invitation to tender aims at establishing a works contract for the design, the production, the installation, the maintenance and the dismantling of the temporary exhibition with a working title “Fake. An Honest History of Forgery and Falsification”, in line with international museum and conservation standards, at the House of European History in Brussels. Those services/works include:
1) Design of the temporary exhibition, in cooperation with the HEH curatorial team;
2) Fit-out of the existing spaces, production, delivery and installation of partition walls, furniture, showcases, display bases and mounting supports for objects including handling and installation of the objects, graphics and scenographic elements;
3) Supply and installation of the lighting equipment, audiovisual and multimedia hardware and all other necessary technical installations, including exhibition control system, bearing in mind the reuse of parts of the existing lighting system (“Medialon”) and grids fixed to the ceiling;
4) Development and implementation of all the audiovisual and multimedia software;
5) Directing and production of films and presentations, based on scenarios prepared by HEH team, among which interviews with experts identified by HEH;
6) Production of hands-on elements, among which games and quizzes;
7) Production of replicas;
8) Maintenance of the temporary exhibition in good operating level and consequently minimization of downtime, including occasional change of objects in showcases;
9) Dismantling, de-installation of objects, sorting and disposal of the temporary exhibition;
10) Content, object, image, footage, and music research and acquisition, including necessary rights, for exhibition, online and print use;
11) Placing a palisade during installation and dismantling of the exhibition.

II.2.5) Award criteria

Criteria below

Price - Weighting:   30

Quality criterion - Name:   Quality of the design  / Weighting:   49

Quality criterion - Name:   Quality of the methodology, project management, planning and as well as the composition of the team(s)  / Weighting:   21

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2018/S 146-333502

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   -

Lot No:   -

Title:   Design, the Production, the Installation, the Maintenance and the Dismantling of the Temporary Exhibition “Fake. An Honest History of Forgery and Falsification"

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

20-12-2018

V.2.2) Information about tenders

Number of tenders received:   5

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
Bruns B.V.
National registration number
-
Postal address
-
Town
Bergeijk
NUTS code
NL412
Postal code
5571CR
Country
NEDERLAND
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   1.250.000,00 EUR

Total value of the contract/lot:   1.250.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

Visit to the Premises:
There will be an optional visit to the premises on: 4.9.2018 at 10:00 a.m CET.
Any economic operator who has been directly sent, by the European Parliament, the documents relating to the invitation to tender for this contract, or who has obtained them through other channels, may participate in the visit to the premises. Economic operators wishing to do so must communicate their names, the names and positions of those attending as well as their birthdate, nationality and passport or ID card number (which they have to bring) 2 working days before the visit by e-mail to the following address: hehtenders@europarl.europa.eu
A maximum of 2 representatives per economic operator may attend.
The European Parliament reserves the right to use a negotiated procedure without prior publication of a Contract Notice, according to Article 134.1 (e) of Delegated Regulation (EU) No.1268/2012 on the rules of application of Regulation (EU, Euratom) No. 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union as last amended by commission delegated regulation (EU) 2015/2462 of 30.10.2015.

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the Court of Justice of the European Union
Postal address
-
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
GeneralCourt.Registry@curia.europa.eu
Fax
+352 4303-2600
Internet address
-

VI.4.2) Body responsible for mediation procedures

Official name
European Ombudsman
Postal address
-
Town
Strasbourg
Postal code
-
Country
FRANCE
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
General Court of the Court of Justice of the European Union
Postal address
-
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
GeneralCourt.Registry@curia.europa.eu
Fax
+352 4303-2600
Internet address
-

VI.4.5) Date of dispatch of this notice

01-02-2019

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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