Organisation and management of events (lot 1) and/or production of promotional material (lot 2).
Section I: Contracting authority
I.1) Name and addresses
- Official name
- European Commission, Directorate-General for Research and Innovation, Directorate A, Unit A.1
- National registration number
- -
- Postal address
- ORBN 02/35
- Town
- Brussels
- Postal code
- 1049
- NUTS code
- BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
- Country
- BELGIQUE-BELGIË
- Contact person
- -
- Telephone
- -
- [email protected]
- Fax
- -
Internet address(es)
Main address: http://ec.europa.eu/research/index.cfm?pg=tenders-open
Address of the buyer profile: -
I.2) Joint procurement
The contract involves joint procurement: no
In the case of joint procurement involving different countries, state applicable national procurement law: -
The contract is awarded by a central purchasing body: no
I.4) Type of the contracting authority
European institution/agency or international organisation
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Organisation and management of events (lot 1) and/or production of promotional material (lot 2).
Reference number: 2016/RTD/OP/PP-04281-2016.
II.1.2) Main CPV code
Main CPV code: 79950000 - Exhibition, fair and congress organisation services
Supplementary CPV code: -
II.1.3) Type of contract
Services
II.1.4) Short description
The subject of lot 1 is the organisation and management of events. The subject of lot 2 is the production of promotional material including creation, packing, distribution and storage.
II.1.6) Information about lots
This contract is divided into lots: yes
II.1.7) Total value of the procurement (excluding VAT)
Value: 4.000.000,00
Currency: EUR
II.2) Description Lot No: 2
II.2.1) Title
Production of promotional material
Lot No: 2
II.2.2) Additional CPV code(s)
Main CPV code: 39294100 - Information and promotion products
Supplementary CPV code: -
II.2.3) Place of performance
NUTS code: 00 - N/A
Main site or place of performance: EU Member States and associated countries.
II.2.4) Description of the procurement
See heading II.1.4.
II.2.5) Award criteria
Criteria below
Price - Weighting: 60 (quality); 40 (price)
Quality criterion - Name: Project management / Weighting: 20
Quality criterion - Name: Quality control system / Weighting: 15
Quality criterion - Name: Environmental impact / Weighting: 5
Quality criterion - Name: 2 case studies — quality and consistency of the proposal / Weighting: 15
Quality criterion - Name: 2 case studies — creativity of the approach / Weighting: 10
Quality criterion - Name: 2 case studies — assessment of the impact of the action taken / Weighting: 5
II.2.11) Information about options
Options: no
Description of options: -
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
II.2.14) Additional information
See Internet address provided in Section I.1.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: yes
A dynamic purchasing system was set up: no
IV.1.6) Information about electronic auction
An electronic auction has been used: no
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 084-147732
IV.2.8) Information about termination of dynamic purchasing system
The notice involves the termination of the dynamic purchasing system published by the above contract notice: no
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: no
Section V: Award of contract
Contract No: 30-CE-0848891/00-78
Lot No: 2
Title: Production of promotional material
A contract/lot is awarded: yes
V.2) Award of contract Lot No: 2
V.2.1) Date of conclusion of the contract
09-03-2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
- Official name
- Triple A&C Trading SPRL
- National registration number
- 0473193120
- Postal address
- rue Dupré 119
- Town
- Brussels
- NUTS code
- BE
- Postal code
- 1090
- Country
- BELGIQUE-BELGIË
- Telephone
- -
- -
- Fax
- -
- Internet address
- -
- The contractor is an SME
- no
V.2.4) Information on value of the contract/lot
Initial estimated total value of the contract/lot: 4.000.000,00 EUR
Total value of the contract/lot: 4.000.000,00 EUR
Lowest offer: -
Highest offer: -
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: no
Proportion: -
Short description of the part of the contract to be subcontracted: -
Section VI: Complementary information
VI.3) Additional information
See Internet address provided in Section I.1.
VI.4) Procedures for review
VI.4.1) Review body
- Official name
- General Court
- Postal address
- rue du Fort Niedergrünewald
- Town
- Luxembourg
- Postal code
- 2925
- Country
- LUXEMBOURG
- Telephone
- +352 43031
- [email protected]
- Fax
- +352 43032100
- Internet address
- http://curia.europa.eu
VI.4.2) Body responsible for mediation procedures
- Official name
- -
- Postal address
- -
- Town
- -
- Postal code
- -
- Country
- -
- Telephone
- -
- -
- Fax
- -
- Internet address
- -
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal. Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.
VI.4.4) Service from which information about the review procedure may be obtained
- Official name
- -
- Postal address
- -
- Town
- -
- Postal code
- -
- Country
- -
- Telephone
- -
- -
- Fax
- -
- Internet address
- -
VI.4.5) Date of dispatch of this notice
03-04-2017
Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU
No tenders or no suitable tenders/requests to participate in response to:open procedure: no
restricted procedure: no
The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive: -
The works, supplies or services can be provided only by a particular economic operator for the following reason:absence of competition for technical reasons: no
procurement aiming at the creation or acquisition of a unique work of art or artistic performance: no
protection of exclusive rights, including intellectual property rights: no
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: no
Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: no
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: -
Service contract to be awarded to the winner or one of winners under the rules of a design contest: -
Procurement of supplies quoted and purchased on a commodity market: -
Purchase of supplies or services on particularly advantageous terms:from a supplier which is definitively winding up its business activities: -
protection of exclusive rights, including intellectual property rights: -
2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive: no
3. Explanation
-