Contract notice

Advice, benchmarking and consulting services in information and communication technology (ABC IV).

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission, Directorate-General for Informatics, Resources Management and Optimisation Directorate, ICT Procurement and Contract Management Unit
National registration number
-
Postal address
rue Montoyer 15, Office: 07/P001
Town
Brussels
Postal code
1000
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
DIGIT Contracts Info Centre
Telephone
+32 229-60762
E-mail
digit-contracts-info-centre@ec.europa.eu
Fax
+32 229-57702

Internet address(es)

Main address:   https://ec.europa.eu/info/departments/informatics_en

Address of the buyer profile:   https://ec.europa.eu/info/funding-tenders/tender-opportunities-department/informatics-tenders-and-contracts_en

I.2) Joint procurement

The contract involves joint procurement:   yes

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

the abovementioned address

The procurement documents are available for unrestricted and full direct access, free of charge, at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2256

Tenders or requests to participate must be submitted

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

electronically via:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2256

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Advice, benchmarking and consulting services in information and communication technology (ABC IV).

Reference number:   DIGIT/R3/PO/2016/019.

II.1.2) Main CPV code

Main CPV code:   72200000 - Software programming and consultancy services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

Acquisition of advice, benchmarking and consulting services for information and communication technology. See Internet address provided in Section I.3.

II.1.5) Estimated total value

-

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots: 3

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -


II.2) Description Lot No: 1

II.2.1) Title

Advice services (research and advice)

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   72000000 - IT services: consulting, software development, Internet and support

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   The locations of the participating EU institutions. See Internet address provided in Section I.3.

II.2.4) Description of the procurement

Advice services shall cover the needs of the participating EU Institutions for access to standard information (published reports) and custom information (analysts, coaching, teamwork, networking events, etc.) aimed at supporting decision making at different levels in an IT organisation. For further information see Internet address provided in Section I.3.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

-

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   24

This contract is subject to renewal:   yes

Description of renewals:   See Internet address provided in Section I.3.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

See Internet address provided in Section I.3.


II.2) Description Lot No: 2

II.2.1) Title

Benchmarking services (benchmarking and delivery quality review)

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   72000000 - IT services: consulting, software development, Internet and support

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   The locations of the participating EU institutions. See Internet address provided in Section I.3.

II.2.4) Description of the procurement

Benchmarking is a structured comparative process that delivers a measurement of an organisation's services, IT infrastructures, products, and processes in terms of best practices, standard frameworks or against its peers. Benchmarking services shall cover the needs of the participating EU institutions for benchmarking and delivery quality reviews. For further information see Internet address provided in Section I.3.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

-

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   24

This contract is subject to renewal:   yes

Description of renewals:   See Internet address provided in Section I.3.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

See Internet address provided in Section I.3.


II.2) Description Lot No: 3

II.2.1) Title

Consulting services (high-level consultancy and studies)

Lot No:   3

II.2.2) Additional CPV code(s)

Main CPV code:   72000000 - IT services: consulting, software development, Internet and support

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   The locations of the participating EU institutions. See Internet address provided in Section I.3.

II.2.4) Description of the procurement

Consulting services (high-level consultancy and studies) shall cover the needs of the participating EU institutions for customised and individual, non-standard information for high-level and strategic issues. For further information see Internet address provided in Section I.3.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

-

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   24

This contract is subject to renewal:   yes

Description of renewals:   See Internet address provided in Section I.3.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

See Internet address provided in Section I.3.


Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

-

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

See Internet address provided in Section I.3.

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

Framework agreement with several operators:   yes

Envisaged maximum number of participants to the framework agreement:   -

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2016/S 136-244005

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   10-05-2017

Local time:   15:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN, BG, DA, DE, EL, ET, FI, FR, GA, HR, HU, IT, LV, LT, MT, NL, PL, PT, RO, SK, SL, ES, SV, CS

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   9

IV.2.7) Conditions for opening of tenders

Date:   12-05-2017

Local time:   10:30

Place:   rue Montoyer 15, 1000 Brussels, BELGIUM.

Information about authorised persons and opening procedure:   See Internet address provided in Section I.3.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

Envisaged maximum number of contractors is 3 for lots 1 and 2 respectively and 4 for lot 3. See Internet address provided in Section I.3.

For the indicative estimation of the volumes of services to be supplied over the whole duration of the framework contracts per lot see Internet address provided in Section I.3

This procurement procedure is interinstitutional. In addition to the European Commission the below listed EU institutions, agencies and bodies (EU institutions) will participate in the resulting framework contracts. For EU institutions that do not participate in all the 3 lots this is mentioned next to the institution's name:

Agency for the Cooperation of Energy Regulators (ACER);

Translation Centre for the Bodies of the European Union (CdT);

European Centre for the Development of Vocational Training (Cedefop);

European Union Agency for Law Enforcement Training (CEPOL);

Consumers, Health, Agriculture and Food Executive Agency (Chafea);

Clean Sky 2 Joint Undertaking;

Council of the European Union;

Court of Justice (CJEU);

Education, Audiovisual and Culture Executive Agency (EACEA);

European Aviation Safety Agency (EASA);

Executive Agency for Small and Medium-sized Enterprises (EASME);

European Asylum Support Office (EASO);

European Banking Authority (EBA);

European Court of Auditors (ECA);

European Central Bank (ECB);

European Centre for Disease Prevention and Control (ECDC) — does not take part in lot 1;

European Chemicals Agency (ECHA);

ECSEL Joint Undertaking;

European Defence Agency (EDA) — does not take part in lot 2;

European Data Protection Supervisor (EDPS) — does not take part in lots 1 and 2;

European Environment Agency (EEA) — does not take part in lots 1 and 2;

European External Action Service (EEAS);

European Economic and Social Committee/Committee of Regions (EESC/CoR);

European Fisheries Control Agency (EFCA);

European Food Safety Authority (EFSA);

European Investment Bank (EIB);

European Institute for Gender Equality (EIGE) — does not take part in lots 1 and 2;

European Insurance and Occupational Pensions Authority (EIOPA);

European Institute of Innovation and Technology (EIT);

European Medicines Agency (EMA);

European Monitoring Centre for Drugs and Drug Addiction (EMCDDA);

European Maritime Safety Agency (EMSA);

European Ombudsman;

European Parliament (EP);

European Union Agency for Railways;

European Research Council Executive Agency (ERCEA);

Euratom Supply Agency;

European Securities and Markets Authority (ESMA);

European Training Foundation (ETF);

European Union Intellectual Property Office (EUIPO);

European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA);

European Agency for Safety and Health at Work (EU-OSHA);

Eurojust;

European Police Office (Europol);

Fusion for Energy Joint Undertaking;

Fuel Cells and Hydrogen 2 Joint Undertaking (FCH 2 Joint Undertaking);

European Union Agency for Fundamental Rights (FRA);

European Border and Coast Guard Agency (Frontex);

European GNSS Agency (GSA) — does not take part in lot 2;

IMI 2 Joint Undertaking;

Innovation and Networks Executive Agency (INEA) — does not take part in lot 2;

Research Executive Agency (REA);

Shift2Rail Joint Undertaking (S2R Joint Undertaking) — does not take part in lots 1 and 2;

SESAR Joint Undertaking;

Single Resolution Board (SRB).

For additional information see Internet address provided in Section I.3.

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
generalcourt.registry@curia.europa.eu
Fax
+352 4303-2100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   See Internet address provided in Section I.3.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

03-03-2017

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