Contract award notice

Monitoring and related serivces in the context of the EU Platform for Action on Diet, Physical Activity and Health and the European Alcohol and Health Forum

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission
National registration number
-
Postal address
B232 5/73
Town
Brussels
Postal code
1049
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
sante-procurement@ec.europa.eu
Fax
-

Internet address(es)

Main address:   http://ec.europa.eu/dgs/health_food-safety/index_en.htm

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Monitoring and related serivces in the context of the EU Platform for Action on Diet, Physical Activity and Health and the European Alcohol and Health Forum

Reference number:   SANTE/2017/C4/022

II.1.2) Main CPV code

Main CPV code:   85000000 - Health and social work services

Supplementary CPV code:   EA07

II.1.3) Type of contract

Services

II.1.4) Short description

This contract covers two parts: • Part I: the monitoring and related services of the EU Platform for Action on Diet, Physical Activity and Health (Platform), covering the period 2016-2019; and • Part II: the monitoring and related services of the European Alcohol and Health Forum (EAHF), covering the period 2017-2019. Its objective is to ensure an independent analysis of their progress and to provide recommendations for their improvement. These fora have similarities with regards to commitments structure and database, annual monitoring and reporting requirements but also have specificities (see specifications).

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   350.000,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   85000000 - Health and social work services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   -

II.2.4) Description of the procurement

The following tasks are to be carried out during the contract period:

• Keeping track of the status and duration of each commitment, making sure members present their individual monitoring reports and possible new commitments timely each year, receiving and checking their formal validity and format, preparing them to be uploaded in the database;

• Extracting data and statistics and summarising the results of each round for report to the plenary and for meetings of DG Health and Food Safety with individual Platform members;

• Providing input (statistics) to the Annual Monitoring Report;

• Individual qualitative feedback to Platform stakeholders on their individual reports to improve the quality of monitoring (and possible ways of improving the commitment itself);

• Monitoring guidance ("coaching") and ex-post discussions of monitoring efforts to individual Platform members;

• Supporting the preparation of Platform meetings by suggesting agenda points and preparing updates and analysis of the commitments (per type of action or other relevant breakdown agreed with the Commission services);

• Drafting Platform minutes and submit them to DG Health and Food Safety within one week after the meeting (three plenary meetings are planned for each calendar year);

• Preparing and leading the discussions at the Working Group and Advisory Group meetings that aim to improve the monitoring and reporting of the Platform;

• Drafting Working Group and Advisory Group minutes and submit them to DG Health and Food Safety within one week after the meeting (two Working Group meetings are planned for each calendar year, the Advisory Group meets virtually on occasion of the reception of new commitments);

• Producing ready to print Annual Monitoring Reports covering the Platform activities of the previous year (overview and analysis of commitments, overall Platform analysis, conclusions, recommendations.

II.2.5) Award criteria

Criteria below

Price - Weighting:   30 %

Quality criterion - Name:   Quality and coherence of the proposed work plan and timing.  / Weighting:   25 %

Quality criterion - Name:   Quality of the proposed methodologies and tools  / Weighting:   35 %

Quality criterion - Name:   Approach proposed for the expertise and general resource allocation as well as quality control  / Weighting:   40 %

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2017/S 131-267199

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   SANTE/2017/C4/022 - SI2.772013

Lot No:   -

Title:   Monitoring and related serivces in the context of the EU Platform for Action on Diet, Physical Activity and Health and the European Alcohol and Health Forum

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

28-12-2017

V.2.2) Information about tenders

Number of tenders received:   3

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
ICF S.A.
National registration number
-
Postal address
144-146 Rue Royale
Town
Brussels
NUTS code
BE100
Postal code
1000
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   350.000,00 EUR

Total value of the contract/lot:   346.149,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
generalcourt.registry@curia.europa.eu
Fax
+352 4303-2100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

20-02-2018

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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