Contract award notice

Provision of strategic communications, editorial support, graphical, digital and events-related communications services.

Section I: Contracting authority

I.1) Name and addresses

Official name
Shift2Rail Joint Undertaking
National registration number
-
Postal address
avenue de la Toison d'Or 56–60
Town
Brussels
Postal code
1060
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
procurement@s2r.europa.eu
Fax
-

Internet address(es)

Main address:   http://shift2rail.org/

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

Other activity:   Railway research and development.

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of strategic communications, editorial support, graphical, digital and events-related communications services.

Reference number:   S2R.17.OP.01.

II.1.2) Main CPV code

Main CPV code:   79822500 - Graphic design services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The work required under this lot involves the strategic conception, design, drafting and production, in any medium (offline and online) of communications content and branding material relating to the activities of the S2R Joint Undertaking. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services in question, and innovative ways of approaching its target groups.

II.1.6) Information about lots

This contract is divided into lots:   yes

II.1.7) Total value of the procurement (excluding VAT)

Value:   1.000.000,00

Currency:   EUR


II.2) Description Lot No: 1

II.2.1) Title

Strategic communications, editorial and graphic design

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   79822500 - Graphic design services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest

Main site or place of performance:   -

II.2.4) Description of the procurement

The work required under this lot involves the strategic conception, design, drafting and production, in any medium (offline and online) of communications content and branding material relating to the activities of the S2R Joint Undertaking. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services in question, and innovative ways of approaching its target groups.

II.2.5) Award criteria

Criteria below

Price - Weighting:   40 %

Quality criterion - Name:   Organisational aspects  / Weighting:   20

Quality criterion - Name:   Consistency of the proposal in respect of the services requested  / Weighting:   25

Quality criterion - Name:   Analysis of the case study per lot  / Weighting:   30

Quality criterion - Name:   Quality assurance of contract management  / Weighting:   25

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 2

II.2.1) Title

Digital communications

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   79900000 - Miscellaneous business and business-related services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest

Main site or place of performance:   -

II.2.4) Description of the procurement

The work required under this lot involves the strategic conception of digital communication strategies, electronic and Web-based material, audiovisual products and mobile applications. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services described below and innovative ways of approaching its target audiences. The future contractor will be required to animate the Twitter platform and LinkedIn pages regularly.

II.2.5) Award criteria

Criteria below

Price - Weighting:   40 %

Quality criterion - Name:   Organisational aspects  / Weighting:   20

Quality criterion - Name:   Consistency of the proposal in respect of the services requested  / Weighting:   25

Quality criterion - Name:   Analysis of the case study per lot  / Weighting:   30

Quality criterion - Name:   Quality assurance of contract management  / Weighting:   25

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 3

II.2.1) Title

Event communications

Lot No:   3

II.2.2) Additional CPV code(s)

Main CPV code:   79952000 - Event services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest

Main site or place of performance:   -

II.2.4) Description of the procurement

This lot aims to provide the S2R Joint Undertaking with support with regard to the planning and preparation of event organisation. Events may include conferences, workshops, seminars, site visits, press briefings, demonstrations, exhibitions and virtual events, such as webinars and social media chats. A list of all events at which S2R Joint Undertaking has a presence are available on the S2R Joint Undertaking website: www.shift2rail.org

II.2.5) Award criteria

Criteria below

Price - Weighting:   40 %

Quality criterion - Name:   Organisational aspects  / Weighting:   20

Quality criterion - Name:   Consistency of the proposal in respect of the services requested  / Weighting:   25

Quality criterion - Name:   Analysis of the case study per lot  / Weighting:   30

Quality criterion - Name:   Quality assurance of contract management  / Weighting:   25

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 4

II.2.1) Title

Website hosting and website maintenance and content management

Lot No:   4

II.2.2) Additional CPV code(s)

Main CPV code:   72415000 - World wide web (www) site operation host services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest

Main site or place of performance:   -

II.2.4) Description of the procurement

The S2R Joint Undertaking's public website is the main communications tool and prime source of information for the stakeholders that the S2R Joint Undertaking aims to reach. In addition to the website, the S2R Joint Undertaking also has an intranet running also on WordPress, which is accessible only to S2R Joint Undertaking staff. This lot covers the services pertaining to online content management, website hosting services and website maintenance services.

II.2.5) Award criteria

Criteria below

Price - Weighting:   40 %

Quality criterion - Name:   Quality of the hosting service  / Weighting:   70

Quality criterion - Name:   Facilities for secure administration  / Weighting:   30

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2017/S 024-040960

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no


Section V: Award of contract

Contract No:   -

Lot No:   1

Title:   Strategic communications, editorial and graphic design

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 1

V.2.1) Date of conclusion of the contract

30-06-2017

V.2.2) Information about tenders

Number of tenders received:   13

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   13

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
20 Seconds to Midnight
National registration number
-
Postal address
rue de l'Industrie 11
Town
Brussels
NUTS code
BE10
Postal code
1000
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   300.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   yes

Proportion:   22%

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   -

Lot No:   2

Title:   Digital communications

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 2

V.2.1) Date of conclusion of the contract

30-06-2017

V.2.2) Information about tenders

Number of tenders received:   8

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   8

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   yes

V.2.3) Name and address of the contractor

Official name
20 Seconds to Midnight
National registration number
-
Postal address
rue de l'Industrie 11
Town
Brussels
NUTS code
BE10
Postal code
1000
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
Methods S.A
National registration number
-
Postal address
39, rue des 3 Cantons
Town
Dippach
NUTS code
LU00
Postal code
7470
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
Cecoforma SA
National registration number
-
Postal address
rue Léon Frédéricq 14
Town
Liège
NUTS code
BE332
Postal code
4020
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   200.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   yes

Proportion:   34%

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   -

Lot No:   3

Title:   Event communications

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 3

V.2.1) Date of conclusion of the contract

07-09-2017

V.2.2) Information about tenders

Number of tenders received:   9

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   9

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
Ecorys Brussels N.V.
National registration number
-
Postal address
rue Belliard 12
Town
Brussels
NUTS code
BE10
Postal code
1040
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   500.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   -

Lot No:   4

Title:   Web hosting and maintenance

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 4

V.2.1) Date of conclusion of the contract

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section VI: Complementary information

VI.3) Additional information

Lot 4: abandon the procurement procedure due to a considerable reduction of scope for S2R JU Web hosting and website maintenance needs.

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
GeneralCourt.Registry@curia.europa.eu
Fax
+352 4303-2100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time limit for launching an action for annulment or of opening a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in Section VI.4.1.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

13-11-2017

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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