Contract award notice

Provision of Audiovisual Production Services, including Graphics, Animation, Media Applications, and Distribution via Multiple Channels – PO/2018-02/A4

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission, Directorate-General Communication, Unit A4 — Audiovisual Service
National registration number
-
Postal address
200 rue de la Loi — BERL 4/P260
Town
Brussels
Postal code
1049
NUTS code
BE - BELGIQUE-BELGIË
Country
BELGIQUE-BELGIË
Contact person
Diana Cioponea
Telephone
-
E-mail
COMM-FWC-AV-SERVICES@ec.europa.eu
Fax
-

Internet address(es)

Main address:   http://ec.europa.eu/dgs/communication/index_en.htm

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   yes

In the case of joint procurement involving different countries, state applicable national procurement law:   Belgium

The contract is awarded by a central purchasing body:   yes

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Audiovisual Production Services, including Graphics, Animation, Media Applications, and Distribution via Multiple Channels – PO/2018-02/A4

Reference number:   PO/2018-02/A4

II.1.2) Main CPV code

Main CPV code:   92100000 - Motion picture and video services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The purpose of this inter-institutional framework contract is to provide the European Commission and the participating EU agencies with audiovisual production services, services related to the production of graphics, animation and media applications, and the distribution of audiovisual material via multiple channels.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Lowest offer:   547.486,90

Highest offer:   2.527.619,50

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   92111200 - Advertising, propaganda and information film and video-tape production
92112000 - Services in connection with motion-picture and video-tape production
72421000 - Internet or intranet client application development services
79530000 - Translation services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   Brussels

II.2.4) Description of the procurement

The contractor will be required to provide a broad range of services, worldwide, in the areas of audiovisual production, production of graphics, animation and digital media applications as well as distribution of audiovisual material via multiple channels.

II.2.5) Award criteria

Criteria below

Price - Weighting:   50

Quality criterion - Name:   Technical evaluation: quality and consistency of the proposed methodology and quality control  / Weighting:   50

Quality criterion - Name:   Technical evaluation: management and organisation of work  / Weighting:   25

Quality criterion - Name:   Technical evaluation: evaluation of impact and method for feedback  / Weighting:   25

Quality criterion - Name:   Case studies 1, 2 and 3: quality of the production timetable and the proposed budget (weighting specified is for each case study individually)  / Weighting:   50

Quality criterion - Name:   Case studies 1, 2 and 3: quality and creativity of the product(s) proposed to be produced (weighting specified is for each case study individually)  / Weighting:   25

Quality criterion - Name:   Case studies 1, 2 and 3: quality, consistency and comprehensiveness of the proposed distribution methodology (weighting specified is for each case study individually)  / Weighting:   25

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

3 mixed multiple framework contracts are awarded, partly without reopening of competition (cascade) and partly with reopening reopening of competition. Contract in cascade (without reopening of competition): 1st position: Lumiere consortium; 2nd position: Media consulta; 3rd position: WAV360 consortium. See Section V for details.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2018/S 066-146029

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   PO/2018-02/A4

Lot No:   -

Title:   Provision of Audiovisual Production Services, Including Graphics, Animation, Media Applications, and Distribution via Multiple Channels – PO/2018-02/A4

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

20-03-2019

V.2.2) Information about tenders

Number of tenders received:   4

Number of tenders received from SMEs:   3

Number of tenders received from tenderers from other EU Member States:   2

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
European Service Network SA (leader Consortium Lumiere)
National registration number
0428.304.785
Postal address
Galerie Ravenstein 4
Town
Brussels
NUTS code
BE1
Postal code
1000
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
WATCH TV SA
National registration number
0458.881.957
Postal address
-
Town
Brussels
NUTS code
BE1
Postal code
1000
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
Mostra SA (ICF Mostra)
National registration number
0429.063.662
Postal address
-
Town
Brussels
NUTS code
BE1
Postal code
1000
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
Instant News Service SPRL (INS)
National registration number
0442.731.259
Postal address
-
Town
Brussels
NUTS code
BE1
Postal code
1041
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   80.000.000,00 EUR

Total value of the contract/lot:   80.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   yes

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section V: Award of contract

Contract No:   PO/2018-02/A4

Lot No:   -

Title:   Provision of Audiovisual Production Services, Including Graphics, Animation, Media Applications, and Distribution via Multiple Channels – PO/2018-02/A4

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

20-03-2019

V.2.2) Information about tenders

Number of tenders received:   4

Number of tenders received from SMEs:   3

Number of tenders received from tenderers from other EU Member States:   2

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
Media Consulta International Holding AG
National registration number
-
Postal address
Wassergasse 3
Town
Berlin
NUTS code
DE3
Postal code
10179
Country
DEUTSCHLAND
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   80.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section V: Award of contract

Contract No:   PO/2018-02/A4

Lot No:   -

Title:   Provision of Audiovisual Production Services, Including Graphics, Animation, Media Applications, and Distribution via Multiple Channels – PO/2018-02/A4

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

20-03-2019

V.2.2) Information about tenders

Number of tenders received:   4

Number of tenders received from SMEs:   3

Number of tenders received from tenderers from other EU Member States:   2

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
Videohouse NV (leader Consortium WAV 360)
National registration number
0437.799.404
Postal address
155C Box 47 rue de la Loi
Town
Brussels
NUTS code
BE1
Postal code
1040
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
AFP Services (Simplified Joint Stock Company)
National registration number
330 518 556 TCS Paris
Postal address
-
Town
Paris
NUTS code
FR1
Postal code
75002
Country
FRANCE
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
WPP's Government and Public Sector Practice, represented by J Walter Thompson SA (JWT)
National registration number
0403.542.071
Postal address
-
Town
Brussels
NUTS code
BE1
Postal code
1160
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   80.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   yes

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

You may submit any observations concerning the procurement procedure to the Contracting Authority using the contact means under Section I. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu).
Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment or to open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in Section VI.4.1.

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the European Union
Postal address
Rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
generalcourt.registry@curia.europa.eu
Fax
+352 4303-2100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
European Ombudsman
Postal address
-
Town
Brussels
Postal code
-
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
http://www.ombudsman.europa.eu

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

27-03-2019

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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