Contract award notice

Provision of a CTMS (Clinical Trial Management System) for the KCE Trials programme

Section I: Contracting authority

I.1) Name and addresses

Official name
Belgian Health Care Knowledge Centre
National registration number
0872.876.076_59
Postal address
Boulevard du Jardin Botanique, 55
Town
bruxelles-Brussel
Postal code
1000
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
+32 22873380
E-mail
elisabeth.petit@kce.fgov.be
Fax
+32 22873385

Internet address(es)

Main address:   http://www.kce.fgov.be

Address of the buyer profile:   https://enot.publicprocurement.be/enot-war/preViewNotice.do?noticeId=314053

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of a CTMS (Clinical Trial Management System) for the KCE Trials programme

Reference number:   KCE-2017_001_CTMS-F03_0

II.1.2) Main CPV code

Main CPV code:   48000000 - Software package and information systems

Supplementary CPV code:   -

II.1.3) Type of contract

Supplies

II.1.4) Short description

Provision of a CTMS (Clinical Trial Management System) software to manage clinical research as the sponsor of a study or as a participating site, and to oversee all studies in the KCE Trials programme as a funding body.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   680.000,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   48800000 - Information systems and servers

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST

Main site or place of performance:   -

II.2.4) Description of the procurement

Provision of a CTMS-type (Clinical Trial Management System) IT-program (as a Software as a Service) to monitor the studies included in the KCE Trials programme (http://kce.fgov.be/content/what-is-kce-trials) and to facilitate collaboration between the sites and the various stakeholders.
This procurement also covers the maintenance and support services, the training and the consultancy relating to this software.
The selected software will be used in around fifty Belgian hospitals which will be participating in one or more studies financed by the KCE Trials programme. This deployment will be spread over 4 years. This number of hospitals is provided for information only. The KCE gives no undertaking regarding the total number of hospitals in which the software will be in use at the end of 4 years.

II.2.5) Award criteria

Criteria below

Price - Weighting:   35%

Quality criterion - Name:   The extent to which the software meets the technical needs  / Weighting:   35%

Quality criterion - Name:   Services concerning the support of the software  / Weighting:   25%

Quality criterion - Name:   Services concerning training of users  / Weighting:   10%

Quality criterion - Name:   Quality of the offer  / Weighting:   5%

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2017/S 094-185270

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   KCE-2017_001_CTMS

Lot No:   -

Title:   Provision of a CTMS (Clinical Trial Management System) software

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

25-06-2018

V.2.2) Information about tenders

Number of tenders received:   1

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   1

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   1

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
University of Southampton
National registration number
-
Postal address
United Kingdom
Town
Southampton
NUTS code
UKJ32
Postal code
-
Country
UNITED KINGDOM
Telephone
-
E-mail
-
Fax
-
Internet address
https://www.southampton.ac
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   680.000,00 EUR

Total value of the contract/lot:   680.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
Conseil d'Etat - Greffe de la section du contentieux administratif
Postal address
Rue de la Science 33
Town
Bruxelles
Postal code
1040
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
http://www.raadvst-consetat.be

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   15 jours en cas d'une demande en suspension en extrême urgence - 60 jours en cas d'un recours en annulation.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
Conseil d'Etat - Greffe de la section du contentieux administratif
Postal address
Rue de la Science 33
Town
Bruxelles
Postal code
1040
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
http://www.raadvst-consetat.be

VI.4.5) Date of dispatch of this notice

20-07-2018

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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