Contract notice

Market Place of the European Innovation Partnership on Smart Cities and Communities (EIP-SCC Marketplace)

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission, Directorate-General for Energy
National registration number
-
Postal address
rue De Mot 24
Town
Brussels
Postal code
1049
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
Georg Houben
Telephone
+32 22992978
E-mail
ENER-EIP-SCC-MP@ec.europa.eu
Fax
-

Internet address(es)

Main address:   https://ec.europa.eu/energy/en/funding-and-contracts/calls-tender

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

Access to the procurement documents is restricted. Further information can be obtained at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4476

Tenders or requests to participate must be submitted

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

electronically via:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4476

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

Other activity:   Administration/Policy Making/Market Uptake/Knowledge Transfer/Capacity Building (Energy, Transport and ICT)

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Market Place of the European Innovation Partnership on Smart Cities and Communities (EIP-SCC Marketplace)

Reference number:   ENER/C2/2019-455

II.1.2) Main CPV code

Main CPV code:   73000000 - Research and development services and related consultancy services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The European Commission is publishing this invitation to tender for services to conclude a contract with a service provider (or consortium) to manage the Marketplace of the EIP-SCC.
The selected service provider will help the European Commission and the EIP-SCC constituency (public authorities at EU, national and local level as well as the industry and the research and financing community) to push forward the implementation agenda of the EIP-SCC:
— expanding the Matchmaking activities and increasing the conversion rate drastically to foster market uptake and to supplement the EU’s funding activities in the sector,
— going well beyond the roadmap 2017 in terms of number of cities involved (300) and investments issued (1 000 000 000 EUR): the tenderer will establish a new roadmap with clear milestones and deliverables for the contract period and a solid outlook for the time after,
— likewise supporting the implementation of the roadmaps of the EIP-SCC initiatives.

II.1.5) Estimated total value

Value excluding VAT:   3.600.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots:

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   79300000 - Market and economic research; polling and statistics
79400000 - Business and management consultancy and related services
79500000 - Office-support services
79800000 - Printing and related services
79900000 - Miscellaneous business and business-related services
72000000 - IT services: consulting, software development, Internet and support
72400000 - Internet services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   Brussels

II.2.4) Description of the procurement

The European Commission is publishing this invitation to tender for services to conclude a contract with a service provider (or consortium) to manage the marketplace of the EIP-SCC.
The selected service provider will help the European Commission and the EIP-SCC constituency (public authorities at EU, national and local level as well as the industry and the research and financing community) to push forward the implementation agenda of the EIP-SCC:
— expanding the Matchmaking activities and increasing the conversion rate drastically to foster market uptake and to supplement the EU’s funding activities in the sector,
— going well beyond the roadmap 2017 in terms of number of cities involved (300) and investments issued (1 000 000 000 EUR): the tenderer will establish a new roadmap with clear milestones and deliverables for the contract period and a solid outlook for the time after,
— likewise supporting the implementation of the roadmaps of the EIP-SCC initiatives.
The expected task portfolio includes, but is not limited to:
— Programme Management Office support to the EIP-SCC, its Action Clusters and their initiatives,
— back office for the matchmaking process and platform,
— further expansion of the Matchmaking facility to become the go-to-place for developing, financing, implementing and replicating smart city projects,
— direct and personal support to the (voluntary) lead persons of the respective Action Clusters and initiatives,
— close cooperation with the covenant of mayors office, the Smart Cities Information System (SCIS), the CIVITAS Initiative, the Green Digital Charter and other relevant EU initiatives,
— enabling the EIP-SCC Marketplace to perform its tasks efficiently and effectively by organising meetings and gathering and summarising the input of its members into high quality documents, focused on the crucial actions and deliverables that support the implementation of the EIP-SCC Roadmap,
— maintaining a close relationship between the actors of the EIP-SCC Marketplace, the various stakeholders (including public authorities) and the European Commission by means of regular meetings and reporting,
— provide timely and well-structured feedback to the European Commission to further develop and implement the EIP-SCC roadmap and for the implementation plan of the SET-Plan Key Action 3 in the field of Smart Cities and Communities,
— efficiently and effectively promoting the activities of the EIP-SCC Marketplace and disseminating their outcome, including inter alia professionally edited and high added value newsletter,
— overhauling and constantly improving the web site of the EIP-SCC Marketplace (including the matchmaking platform) by integrating state-of-the -art (and beyond) collaboration and networking tools,
— takeover of the entire SCIS service portfolio, using a maximum of existing and future synergies, by the end of the current SCIS contract period in October 2020,
— as part of the latter merging the web site of the EIP-SCC Marketplace with the web site and database frontend of the Smart Cities Information System (SCIS), including takeover of the database management,
— giving concrete advice for future activities of the EIP-SCC,
— organisation of high-level conferences, workshops and meetings with high participation numbers, aiming at supporting and multiplying above listed objectives,
— provision of tailor-made dissemination tools and strategies to reach out to all potential stakeholders including the broader public.
To make sure that the EIP-SCC and its core activities (such as the Matchmaking and the EIP-SCC initiatives) are supported in the best possible way allocation of sufficient high quality and experienced human resources is indispensable.
The expected services shall cover the European Union, its Member States, its local communities as well as associated countries under the EU’s Framework Programmes FP7, Horizon 2020 and – from 2021 onwards – Horizon Europe.

II.2.5) Award criteria

Criteria below

Price - Weighting:   30 %

Quality criterion - Name:   Quality of the proposed methodology, organisation of the work and quality control measures  / Weighting:   70 %

II.2.6) Estimated value

Value excluding VAT:   3.600.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   36

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

-

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

-

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   13-05-2019

Local time:   10:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   6

IV.2.7) Conditions for opening of tenders

Date:   20-05-2019

Local time:   10:00

Place:   European Commission Directorate-General for Energy Rue De Mot 24 1040 Brussels BELGIUM

Information about authorised persons and opening procedure:   -

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the Court of Justice of the European Union
Postal address
Boulevard Konrad Adenauer
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
generalcourt@curia.europa.eu
Fax
+352 43032010
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
General Court of the Court of Justice of the European Union
Postal address
Boulevard Konrad Adenauer
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
generalcourt@curia.europa.eu
Fax
+352 43032010
Internet address
http://curia.europa.eu

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

07-03-2019

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