Contract award notice

International Intellectual Property SME Helpdesks

Section I: Contracting authority

I.1) Name and addresses

Official name
The Executive Agency for Small and Medium-sized Enterprises (EASME)
National registration number
-
Postal address
Covent Garden 2, Place Rogier 16, Office 12/27
Town
Brussels
Postal code
1210
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
easme-procurement@ec.europa.eu
Fax
-

Internet address(es)

Main address:   http://ec.europa.eu/EASME

Address of the buyer profile:   https://ec.europa.eu/easme/en

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

International Intellectual Property SME Helpdesks

Reference number:   EASME/COSME/2018/002

II.1.2) Main CPV code

Main CPV code:   72253100 - Helpdesk services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

This is a call for tenders in a form of an open procedure to conclude 3 service contracts. Each service contract will comprise the operation of the international Intellectual Property (IP) Helpdesks with respect to a specific geographical area, namely:
Lot 1: China IPR Helpdesk;
Lot 2: South-east Asia IPR Helpdesk;
Lot 3: Latin America IPR Helpdesk.
The general objective of the international IP Helpdesks is to contribute to the internationalisation of EU SMEs by providing them with expert advice on how to protect and enforce their IP in or relating to China, South-east Asia, and Latin America. The services of the international IP Helpdesks shall aim at improving the awareness, management and protection of IP assets by EU SMEs that operate or intend to operate in the markets covered by each service contract.
Tasks to be carried out by the contractor are further detailed in the tender specifications in Section 1.

II.1.6) Information about lots

This contract is divided into lots:   yes

II.1.7) Total value of the procurement (excluding VAT)

Value:   9.992.448,00

Currency:   EUR


II.2) Description Lot No: 1

II.2.1) Title

China IPR Helpdesk

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   72253000 - Helpdesk and support services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   The tasks are to be performed at the premises designated by the contractor, save where meetings are to beheld at EASME's or the European Commission’s premises.

II.2.4) Description of the procurement

This is a call for tenders in a form of an open procedure to conclude 3 service contracts. Each service contract will comprise the operation of the international Intellectual Property (IP) Helpdesks with respect to a specific geographical area, namely:
Lot 1: China IPR Helpdesk;
Lot 2: South-east Asia IPR Helpdesk;
Lot 3: Latin America IPR Helpdesk.
The general objective of Lot 1: China IPR Helpdesk is to contribute to the internationalisation of EU SMEs by providing them with expert advice on how to protect and enforce their IP in or relating to China. The services of the China IPR Helpdesk shall aim at improving the awareness, management and protection of IP assets by EU SMEs that operate or intend to operate in Mainland China, Hong-Kong, Macao and Taiwan.
Tasks to be carried out by the contractor are further detailed in the tender specifications in Section 1.

II.2.5) Award criteria

Criteria below

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-


II.2) Description Lot No: 2

II.2.1) Title

China IPR Helpdesk

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   72253000 - Helpdesk and support services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   The tasks are to be performed at the premises designated by the contractor, save where meetings are to beheld at EASME's or the European Commission’s premises.

II.2.4) Description of the procurement

This is a call for tenders in a form of an open procedure to conclude 3 service contracts. Each service contract will comprise the operation of the international Intellectual Property (IP) Helpdesks with respect to a specific geographical area, namely:
Lot 1: China IPR Helpdesk;
Lot 2: South-east Asia IPR Helpdesk;
Lot 3: Latin America IPR Helpdesk.
The general objective of Lot 1: China IPR Helpdesk is to contribute to the internationalisation of EU SMEs by providing them with expert advice on how to protect and enforce their IP in or relating to China. The services of the China IPR Helpdesk shall aim at improving the awareness, management and protection of IP assets by EU SMEs that operate or intend to operate in Mainland China, Hong-Kong, Macao and Taiwan.
Tasks to be carried out by the contractor are further detailed in the tender specifications in Section 1.

II.2.5) Award criteria

Criteria below

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-


II.2) Description Lot No: 3

II.2.1) Title

China IPR Helpdesk

Lot No:   3

II.2.2) Additional CPV code(s)

Main CPV code:   72253000 - Helpdesk and support services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   The tasks are to be performed at the premises designated by the Contractor, save where meetings are to beheld at EASME's or the European Commission’s premises.

II.2.4) Description of the procurement

This is a call for tenders in a form of an open procedure to conclude 3 service contracts. Each service contract will comprise the operation of the international Intellectual Property (IP) Helpdesks with respect to a specific geographical area, namely:
Lot 1: China IPR Helpdesk;
Lot 2: South-east Asia IPR Helpdesk;
Lot 3: Latin America IPR Helpdesk.
The general objective of Lot 1: China IPR Helpdesk is to contribute to the internationalisation of EU SMEs by providing them with expert advice on how to protect and enforce their IP in or relating to China. The services of the China IPR Helpdesk shall aim at improving the awareness, management and protection of IP assets by EU SMEs that operate or intend to operate in Mainland China, Hong-Kong, Macao and Taiwan.
Tasks to be carried out by the contractor are further detailed in the tender specifications in Section 1.

II.2.5) Award criteria

Criteria below

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-


Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2018/S 049-106969

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no


Section V: Award of contract

Contract No:   EASME/COSME/2018/002 Lot 1

Lot No:   1

Title:   China IPR Helpdesk

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 1

V.2.1) Date of conclusion of the contract

11-09-2018

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   yes

Proportion:   34%

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   EASME/COSME/2018/002 Lot 2

Lot No:   2

Title:   South-east Asia IPR Helpdesk

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 2

V.2.1) Date of conclusion of the contract

21-08-2018

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   yes

Proportion:   42%

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   EASME/COSME/2018/002 Lot 3

Lot No:   3

Title:   Latin America IP Helpdesk

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 3

V.2.1) Date of conclusion of the contract

20-09-2018

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   yes

Proportion:   19%

Short description of the part of the contract to be subcontracted:   -


Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+35 243031
E-mail
GeneralCourt.Registry@curia.europa.eu
Fax
+35 243032100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment or to open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in Section VI.4.1 of this Contract Award Notice.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

17-10-2018

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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