Contract award notice

Social Affairs Secured Information System (CASIS) - Information System development and supporting services for Social affairs and Inclusion

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission, Directorate-General for Employment, Social Affairs and Inclusion
National registration number
-
Postal address
-
Town
Brussels
Postal code
1049
NUTS code
BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country
BELGIQUE-BELGIË
Contact person
Head of Unit EMPL/F.5
Telephone
-
E-mail
EMPL-VT-2016-073@ec.europa.eu
Fax
-

Internet address(es)

Main address:   http://ec.europa.eu/social/home.jsp?langId=en

Address of the buyer profile:   http://ec.europa.eu/social/main.jsp?catId=624&langId=en

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Social Affairs Secured Information System (CASIS) - Information System development and supporting services for Social affairs and Inclusion

Reference number:   VT/2016/073

II.1.2) Main CPV code

Main CPV code:   72000000 - IT services: consulting, software development, Internet and support

Supplementary CPV code:   JA02

II.1.3) Type of contract

Services

II.1.4) Short description

Information System development and supporting services for Employment, Social Affairs and Inclusion (CASIS).

The purpose of this call for tenders is the acquisition of external IT services for development and supporting services in the context of the Employment, Social Affairs and Inclusion.

The services include, inter alia, adaptation and/or integration of existing systems and products and involve activities as described for each lot.

Lot 1 concerns the development of information systems, their implementation and maintenance.

Lot 2 concerns the supporting services for information systems, including testing, user assistance and consultancy.

It may concern all types of information systems of the Contracting Authority for all areas related to Employment, Social Affairs and Inclusion.

II.1.6) Information about lots

This contract is divided into lots:   yes

II.1.7) Total value of the procurement (excluding VAT)

Value:   185.000.000,00

Currency:   EUR


II.2) Description Lot No: 1

II.2.1) Title

Information System development (on-site and off-site)

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   72000000 - IT services: consulting, software development, Internet and support

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   EU institutions’ premises mainly in Brussels, Luxemburg and exceptionally other locations.

II.2.4) Description of the procurement

The service may be executed either by the contractor’s staff either at the Contracting Authority’s premises or outside the Contracting Authority’s premises, on the basis of Fixed Price or Quoted Time and Means or Proximity Time and Means or Time and Means orders.

It concerns the development of information systems, their implementation and maintenance.

It may concern all types of information systems of the Contracting Authority for all areas related to Employment, Social Affairs and Inclusion.

Typical examples are:

— Data processing and information management applications,

— Data modelling

— Workflow and Business Management,

— Business intelligence applications,

— Data warehouse.

It concerns as well legacy applications and open-source software (OSS) developments.

II.2.5) Award criteria

Criteria below

Quality criterion - Name:   Contract management  / Weighting:   15 %

Quality criterion - Name:   Technical and methodological service provision  / Weighting:   50 %

Quality criterion - Name:   Service quality provision  / Weighting:   20 %

Cost criterion - Name:   Pricing structure  / Weighting:   15

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-


II.2) Description Lot No: 2

II.2.1) Title

Information System supporting services (on-site and off-site)

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   72000000 - IT services: consulting, software development, Internet and support

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   EU institutions’ premises mainly in Brussels, Luxemburg and exceptionally other locations.

II.2.4) Description of the procurement

The service is executed by the contractor’s staff either at the Contracting Authority’s premises or outside the Contracting Authority’s premises, on the basis of Fixed Price or Quoted Time and Means or Proximity Time and Means or Time and Means orders.

It concerns the supporting services for Information Systems, including testing, user assistance and consultancy.

It may concern all types of information systems and all areas related to the Contracting Authority for Employment, Social Affairs and Inclusion DG as well as other EC funding programmes.

It includes the following activities:

— IS Quality and audit,

— IS Security,

— IS requirement analysis,

— IS specific studies,

— Enterprise architecture,

— User assistance,

— Administration (excluding technical system administration and dedicated data-entry or non-informatics operational services),

— Coordination.

II.2.5) Award criteria

Criteria below

Quality criterion - Name:   Contract management  / Weighting:   15 %

Quality criterion - Name:   Technical and methodological service provision  / Weighting:   50 %

Quality criterion - Name:   Service quality provision  / Weighting:   20 %

Cost criterion - Name:   Pricing structure  / Weighting:   15 %

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-


Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2017/S 037-066332

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no


Section V: Award of contract

Contract No:   1

Lot No:   1

Title:   Information System development (on-site and off-site)

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 1

V.2.1) Date of conclusion of the contract

09-02-2018

V.2.2) Information about tenders

Number of tenders received:   6

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   yes

V.2.3) Name and address of the contractor

Official name
Everis Spain Succursale en Belgique
National registration number
-
Postal address
Avenida Manuteras 52
Town
Madrid
NUTS code
ES300
Postal code
28050
Country
ESPAÑA
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
ATOS Belgium
National registration number
-
Postal address
Da Vincilaan 5
Town
Zaventem
NUTS code
BE
Postal code
1930
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
AHRS Developments
National registration number
-
Postal address
Rue Nicolas Bove 2b
Town
Luxembourg
NUTS code
BE1
Postal code
1253
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
CRONOS International
National registration number
-
Postal address
Westside Village, rue Pafebruch 89
Town
Luxembourg
NUTS code
LU
Postal code
8308
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   100.000.000,00 EUR

Total value of the contract/lot:   100.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   1

Lot No:   2

Title:   Information System development (on-site and off-site)

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 2

V.2.1) Date of conclusion of the contract

05-02-2018

V.2.2) Information about tenders

Number of tenders received:   6

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   yes

V.2.3) Name and address of the contractor

Official name
Intrasoft International
National registration number
-
Postal address
Rue Pafebruch 89e
Town
Capellen
NUTS code
LU
Postal code
8308
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
Cegeka Group
National registration number
-
Postal address
Universiteitslaan 9
Town
Hasselt
NUTS code
BE
Postal code
3500
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
Ordina Belgium
National registration number
-
Postal address
Blarenberglaan 3b
Town
Mechelen
NUTS code
BE
Postal code
2800
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
SIVECO Romania
National registration number
-
Postal address
Bucuresti-Ploiesti Drive - Victoria Park, building 4, district 1
Town
Bucharest
NUTS code
RO
Postal code
13685
Country
ROMÂNIA
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   100.000.000,00 EUR

Total value of the contract/lot:   100.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   1

Lot No:   3

Title:   -

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 3

V.2.1) Date of conclusion of the contract

31-01-2018

V.2.2) Information about tenders

Number of tenders received:   6

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   yes

V.2.3) Name and address of the contractor

Official name
Sopra-Steria Benelux
National registration number
-
Postal address
Avenue Armand Fraiteur 15-23
Town
Brussels
NUTS code
BE
Postal code
1050
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
I.R.I.S. Solutions & Experts
National registration number
-
Postal address
Rue du Bosauet 10
Town
Mont-Saint-Guibert
NUTS code
BE
Postal code
1435
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
Seldor
National registration number
-
Postal address
C/Eix Onze de Stembre 41-43
Town
Barcelona
NUTS code
ES
Postal code
8500
Country
ESPAÑA
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
Deloitte Consulting
National registration number
-
Postal address
Luchthaven Nationaal 1 J
Town
Zaventem
NUTS code
BE
Postal code
1930
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   100.000.000,00 EUR

Total value of the contract/lot:   100.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   2

Lot No:   1

Title:   Information system supporting services (on-site and off-site)

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 1

V.2.1) Date of conclusion of the contract

04-01-2018

V.2.2) Information about tenders

Number of tenders received:   6

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   yes

V.2.3) Name and address of the contractor

Official name
CRONOS International
National registration number
-
Postal address
Westside Village, rue Pafebruch 89a
Town
Capellen
NUTS code
LU
Postal code
8308
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.3) Name and address of the contractor

Official name
EVERIS Spain, succursale en Belgique
National registration number
-
Postal address
Avenida Manuteras 52
Town
Madrid
NUTS code
ES
Postal code
28050
Country
ESPAÑA
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
ATOS Belgium
National registration number
-
Postal address
Da Vincilaan 5
Town
Zaventem
NUTS code
BE
Postal code
1930
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
ARHS Developments
National registration number
-
Postal address
rue Nicolas Bove 2b
Town
Luxembourg
NUTS code
LU
Postal code
1253
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   85.000.000,00 EUR

Total value of the contract/lot:   85.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   2

Lot No:   2

Title:   Information system supporting services (on-site and off-site)

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 2

V.2.1) Date of conclusion of the contract

29-01-2018

V.2.2) Information about tenders

Number of tenders received:   6

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   yes

V.2.3) Name and address of the contractor

Official name
Deloitte Consulting and Advisory
National registration number
-
Postal address
Luchthaven Nationaal 1 J
Town
Zaventem
NUTS code
BE
Postal code
1930
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
IRIS Solutions and Experts
National registration number
-
Postal address
rue du Bosquet 10
Town
Mont-Saint-Guibert
NUTS code
BE
Postal code
1435
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
Sopria-Steria Benelux
National registration number
-
Postal address
avenue Armand Fraiteur 15-23
Town
Brussels
NUTS code
BE
Postal code
1050
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   85.000.000,00 EUR

Total value of the contract/lot:   85.000.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section VI: Complementary information

VI.3) Additional information

Procurement documents will be available for download at the address indicated under heading I.1. The website will be updated regularly and it is the tenderers' responsibility to check for updates and modifications during the tendering period.

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
generalcourt.registry@curia.europa.eu
Fax
+352 4303-2100
Internet address
http://curia.europa.eu/

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

18-06-2018

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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