Contract award notice

UCA 17/024 Supply of virtualisation software licenses (VMware) and provision of related services

Section I: Contracting authority

I.1) Name and addresses

Official name
Council of the European Union — General Secretariat
National registration number
-
Postal address
Wetstraat / Rue de la Loi 175
Town
Brussels
Postal code
1048
NUTS code
BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country
BELGIQUE-BELGIË
Contact person
Procurement Coordination Unit
Telephone
+32 2-2818062
E-mail
tendering@consilium.europa.eu
Fax
+32 2-2810262

Internet address(es)

Main address:   http://www.consilium.europa.eu/contacts/procurement

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

UCA 17/024 Supply of virtualisation software licenses (VMware) and provision of related services

Reference number:   UCA 17/024

II.1.2) Main CPV code

Main CPV code:   48000000 - Software package and information systems

Supplementary CPV code:   -

II.1.3) Type of contract

Supplies

II.1.4) Short description

The purpose is to set up a framework contract with a single supplier to continue to maintain, support and complete the current GSC VMware based solutions and to cover possible future needs in terms of Desktop Virtualization, Hyper Converged Infrastructure and Network Virtualization. Therefore, the GSC will award a framework contract for:
— the supply of virtualization software licenses (VMware),
— the supply of of VMworld Europe conference tickets,
— the provision of related maintenance and support services (including upgrades),
— the provision of professional services.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   7.220.000,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   48518000 - Emulation software package

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST

Main site or place of performance:   Brussels, Belgium

II.2.4) Description of the procurement

The purpose is to set up a framework contract with a single supplier to continue to maintain, support and complete the current GSC VMware based solutions and to cover possible future needs in terms of Desktop Virtualization, Hyper Converged Infrastructure and Network Virtualization. Therefore, the GSC will award a framework contract for:
— the supply of virtualization software licenses (VMware),
— the supply of of VMworld Europe conference tickets,
— the provision of related maintenance and support services (including upgrades),
— the provision of professional services.

II.2.5) Award criteria

Criteria below

II.2.11) Information about options

Options:   yes

Description of options:   2 renewals of 12 months each - the maximum duration of the contract shall not exceed 48 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2017/S 241-499398

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   1600001111

Lot No:   -

Title:   UCA 17/024 Supply of virtualisation software licenses (VMware) and provision of related services

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

12-07-2018

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
Le Tribunal de l'Union européenne
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
generalcourt.registry@curia.europa.eu
Fax
+352 4303-2100
Internet address
http://www.curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to theknowledge of the plaintiff an appeal has to be lodged with the General Court. A complaint to the EuropeanOmbudsman does not have as an effect either to suspend this period or to open a new period for lodgingappeals. Time limits are extended on account of distance by a fixed period of 10 days regardless of the place ofestablishment or habitual residence of the person concerned.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
Conseil de l'Union européenne, Secrétariat général
Postal address
Rue de la Loi / Wetstraat 175
Town
Brussels
Postal code
1048
Country
BELGIQUE-BELGIË
Telephone
+32 2-281-8062
E-mail
tendering@consilium.euorpa.eu
Fax
+32 2-281-0262
Internet address
http://www.consilium.europa.eu/en/general-secretariat/public-procurement/

VI.4.5) Date of dispatch of this notice

26-07-2018

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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