Contract award notice

European Union Intellectual Property Helpdesk

Section I: Contracting authority

I.1) Name and addresses

Official name
The Executive Agency for Small and Medium-sized Enterprises (EASME)
National registration number
-
Postal address
Covent Garden 2, Place Charles Rogier 16, Office 10/179
Town
Brussels
Postal code
1210
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
easme-procurement@ec.europa.eu
Fax
-

Internet address(es)

Main address:   http://ec.europa.eu/EASME

Address of the buyer profile:   https://ec.europa.eu/easme/en

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

European Union Intellectual Property Helpdesk

Reference number:   EASME/H2020/2018/008

II.1.2) Main CPV code

Main CPV code:   79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

This was a call for tenders in a form of an open procedure to conclude 1 service contract in the context of the support to SMEs in the field of IPR, aiming at selecting a service provider to carry out the EU IP Helpdesk. The work is divided into five work packages. Tasks to be carried out by the contractor are further detailed in Section 1.4.5.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   4.999.975,83

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   72253100 - Helpdesk services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   -

II.2.4) Description of the procurement

This was a call for tenders in a form of an open procedure to conclude 1 service contract in the context of the support to SMEs in the field of IPR, aiming at selecting a service provider to carry out the EU IP Helpdesk. The work is divided into five work packages. Tasks to be carried out by the contractor are further detailed in Section 1.4.5.

II.2.5) Award criteria

Criteria below

Price - Weighting:   30 %

Quality criterion - Name:   Methodology, structure and understanding the scope of the tender  / Weighting:   35 points

Quality criterion - Name:   Approach for the setting up of a website and a Helpline  / Weighting:   35 points

Quality criterion - Name:   Approach for ensuring appropriate training  / Weighting:   15 points

Quality criterion - Name:   Awareness actions  / Weighting:   15 points

Quality criterion - Name:   Total quality criteria weighting  / Weighting:   70 %

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2018/S 089-199098

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   EASME/H2020/2018/008

Lot No:   -

Title:   European Union Intellectual Property Helpdesk

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

18-12-2018

V.2.2) Information about tenders

Number of tenders received:   7

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   7

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   7

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
European Research and Project Office GmbH
National registration number
DE210372698
Postal address
Science Park 1
Town
Saarbrücken
NUTS code
DE
Postal code
66123
Country
DEUTSCHLAND
Telephone
-
E-mail
-
Fax
-
Internet address
https://www.eurice.eu
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
University of Alicante
National registration number
ESQ0332001G
Postal address
Campus San Vicente del Raspeig
Town
Alicante
NUTS code
ES
Postal code
03690
Country
ESPAÑA
Telephone
-
E-mail
-
Fax
-
Internet address
https://www.ua.es
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
TUM-Tech GmbH
National registration number
DE812573901
Postal address
Goethe Straße 43
Town
München
NUTS code
DE
Postal code
80336
Country
DEUTSCHLAND
Telephone
-
E-mail
-
Fax
-
Internet address
https://www.tumtech.de/en/home.html
The contractor is an SME
no

V.2.3) Name and address of the contractor

Official name
University of Navarra
National registration number
R3168001J
Postal address
Campus universitario S/N, Edificio central
Town
Pamplona
NUTS code
ES
Postal code
31009
Country
ESPAÑA
Telephone
-
E-mail
-
Fax
-
Internet address
https://www.unav.edu
The contractor is an SME
no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   5.000.000,00 EUR

Total value of the contract/lot:   4.999.975,83 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   yes

Proportion:   6%

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+35 243031
E-mail
GeneralCourt.Registry@curia.europa.eu
Fax
+35 243032100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment or to open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in Section VI.4.1 of this contract award notice.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

24-01-2019

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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