Contract notice

Monitoring and related services in the context of the EU platform for action on diet, physical activity and health and the European Alcohol and Health Forum.

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission
National registration number
-
Postal address
B232 5/73
Town
Brussels
Postal code
1049
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
sante-procurement@ec.europa.eu
Fax
-

Internet address(es)

Main address:   http://ec.europa.eu/dgs/health_food-safety/index_en.htm

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

the abovementioned address

The procurement documents are available for unrestricted and full direct access, free of charge, at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2510

Tenders or requests to participate must be submitted

the abovementioned address

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Monitoring and related services in the context of the EU platform for action on diet, physical activity and health and the European Alcohol and Health Forum.

Reference number:   SANTE/2017/C4/022.

II.1.2) Main CPV code

Main CPV code:   85000000 - Health and social work services

Supplementary CPV code:   EA07

II.1.3) Type of contract

Services

II.1.4) Short description

This contract covers 2 parts: part I: the monitoring and related services of the EU platform for action on diet, physical activity and health (platform), covering the period 2016–2019; and part II: the monitoring and related services of the European Alcohol and Health Forum (EAHF), covering the period 2017–2019. Its objective is to ensure an independent analysis of their progress and to provide recommendations for their improvement. These fora have similarities with regards to commitment structure and database, annual monitoring and reporting requirements but also have specificities (see specifications).

II.1.5) Estimated total value

Value excluding VAT:   350.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   no

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   85000000 - Health and social work services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   -

II.2.4) Description of the procurement

The following tasks are to be carried out during the contract period:

— keeping track of the status and duration of each commitment, making sure members present their individual monitoring reports and possible new commitments timely each year, receiving and checking their formal validity and format, preparing them to be uploaded in the database,

— extracting data and statistics and summarising the results of each round for report to the plenary and for meetings of DG Health and Food Safety with individual platform members,

— providing input (statistics) to the annual monitoring report,

— individual qualitative feedback to platform stakeholders on their individual reports to improve the quality of monitoring (and possible ways of improving the commitment itself),

— monitoring guidance (‘coaching’) and ‘ex post’ discussions of monitoring efforts to individual platform members,

— supporting the preparation of platform meetings by suggesting agenda points and preparing updates and analysis of the commitments (per type of action or other relevant breakdown agreed with the Commission services),

— drafting platform minutes and submitting them to DG Health and Food Safety within 1 week after the meeting (3 plenary meetings are planned for each calendar year),

— preparing and leading the discussions at the working group and advisory group meetings that aim to improve the monitoring and reporting of the platform,

— drafting working group and advisory group minutes and submitting them to DG Health and Food Safety within 1 week after the meeting (2 working group meetings are planned for each calendar year, the advisory group meets virtually on occasion of the reception of new commitments),

— producing ready-to-print annual monitoring reports covering the platform activities of the previous year (overview and analysis of commitments, overall platform analysis, conclusions, recommendations).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT:   350.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   36

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

-

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

-

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   yes

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   28-08-2017

Local time:   17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   6

IV.2.7) Conditions for opening of tenders

Date:   05-09-2017

Local time:   15:00

Place:   rue Breydel 4, Office: B232 5/73, 1040 Brussels, BELGIUM.

Information about authorised persons and opening procedure:   Any person in possession of an authorisation signed by the responsible person from the tendering body may inform the contracting authority (sante-procurement@ec.europa.eu) of his/her intention to be present at the opening meeting until 3 working days before the opening date.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
generalcourt.registry@curia.europa.eu
Fax
+352 4303-2100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

30-06-2017

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