Contract award notice

Operation, maintenance, development, assistance and consultancy services for the CMMS/COSWIN software for the European Parliament buildings on the sites of BE, LU and FR

Section I: Contracting authority

I.1) Name and addresses

Official name
European Parliament
National registration number
-
Postal address
Rue Wiertz 60
Town
Bruxelles
Postal code
1047
NUTS code
BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Country
BELGIQUE-BELGIË
Contact person
Services des contrats et marchés
Telephone
-
E-mail
INLO.AO.DIR.A@ep.europa.eu
Fax
-

Internet address(es)

Main address:   http://europarl.europa.eu

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Operation, maintenance, development, assistance and consultancy services for the CMMS/COSWIN software for the European Parliament buildings on the sites of BE, LU and FR

Reference number:   06A0010-2017-M043

II.1.2) Main CPV code

Main CPV code:   48421000 - Facilities management software package

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

In accordance with the provisions of Regulation (EU, Euratom) No 966/2012 of the European Parliament and the Council of 25. 10. 2012 on the financial rules applicable to the general budget of the European Union, the European Parliament has decided to launch this invitation to tender to cover the services of operation, maintenance, development, assistance and consultancy for the CMMS/Coswin software, for the buildings occupied or to be occupied by the European Parliament on the sites of Brussels (BE), Luxembourg (LU) and Strasbourg (FR).

II.1.6) Information about lots

This contract is divided into lots:   yes

II.1.7) Total value of the procurement (excluding VAT)

Value:   2.318.184,00

Currency:   EUR


II.2) Description Lot No: 1

II.2.1) Title

Lot A: operation, maintenance, assistance – Helpdesk support, development – development support, consultancy – user support – training, mobile tool

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   48210000 - Networking software package

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   -

II.2.4) Description of the procurement

Area 1 — Operation
The contractor will provide the various services necessary for the operation of the CMMS, and will make every effort to ensure the permanent smooth running of the software.
Area 2 — Maintenance
The contractor will provide the various services necessary for the maintenance of the CMMS, covering the preventive, corrective and upgrading maintenance of the IS.
Area 3 — Assistance – Helpdesk support
The contractor will set up and manage a Helpdesk and will follow up the requests for assistance it receives.
Area 4 — Development – Development support
At the request of the European Parliament, the contractor will provide consulting and development services for new functionalities related to the improvement of the CMMS solution.
Area 5 — Consultancy – User support — Training
At the request of the European Parliament, the contractor will provide:
— consulting services on good practices for the use of the CMMS in the field of building management,
— direct support to users,
— training for users of the CMMS.
Area 6 — Mobile tool
At the request of the European Parliament, the contractor will take charge of the supply, implementation, maintenance and assistance for a Coswin mobile solution at the 3 workplaces. This must be fully integrated with the IT and network environment of the European Parliament.

II.2.5) Award criteria

Criteria below

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 2

II.2.1) Title

Lot B: advice and consultancy, assistance — development — training

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   79993000 - Building and facilities management services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   -

II.2.4) Description of the procurement

Area 1 — Advice and consultancy
The contractor will provide advice and consultancy services oriented towards building services with respect to the use of CMMS.
Area 2 — Assistance — Development — Training
The contractor will provide services:
— of assistance for European Parliament officials in managing the CMMS contract,
— of the development of new functionalities relating to the data provided by the CMMS (development outside of COSWIN) in order to facilitate the exploitation of the same,
— of assistance and advice in the event of a possible migration to new CMMS or BIM solutions,
— of training for users of the CMMS. The training may concern the use of spreadsheets to facilitate the exploitation of data from Coswin and methods of reporting, with tools related to Coswin or others.

II.2.5) Award criteria

Criteria below

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2018/S 029-062396

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no


Section V: Award of contract

Contract No:   -

Lot No:   1

Title:   Lot A: operation, maintenance, assistance – Helpdesk support, development – development support, consultancy – user support – training, mobile tool

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 1

V.2.1) Date of conclusion of the contract

02-07-2018

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   2

Lot No:   2

Title:   Lot B: advice and consultancy, assistance — development — training

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 2

V.2.1) Date of conclusion of the contract

23-05-2018

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the Court of Justice of the European Union
Postal address
Rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
-
E-mail
cfi.registry@curia.europa.eu
Fax
-
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
European Ombudsman
Postal address
-
Town
Strasbourg
Postal code
67000
Country
FRANCE
Telephone
-
E-mail
-
Fax
-
Internet address
http://ombudsman.europa.eu

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
Greffe du tribunal de l'Union européenne
Postal address
Rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
-
E-mail
cfi.registry@curia.europa.eu
Fax
-
Internet address
http://curia.europa.eu

VI.4.5) Date of dispatch of this notice

12-07-2018

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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