Contract award notice

Open Call for a Framework Contract for the Supply of Hardware, Consumables and IT Services to the Parlamentarium, the Europa Experiences Exhibition Spaces and other Visitors’ Services

Section I: Contracting authority

I.1) Name and addresses

Official name
The European Parliament
National registration number
-
Postal address
rue Wiertz 60
Town
Bruxelles
Postal code
1047
NUTS code
BE - BELGIQUE-BELGIË
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
VisitCenterProject@ep.europa.eu
Fax
-

Internet address(es)

Main address:   http://www.europarl.europa.eu

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Open Call for a Framework Contract for the Supply of Hardware, Consumables and IT Services to the Parlamentarium, the Europa Experiences Exhibition Spaces and other Visitors’ Services

Reference number:   COMM/DG/AWD/2018/21

II.1.2) Main CPV code

Main CPV code:   30200000 - Computer equipment and supplies

Supplementary CPV code:   -

II.1.3) Type of contract

Supplies

II.1.4) Short description

The present call for tender aims at establishing a framework contract with a unique operator for the supply of all IT equipment, hardware components and consumables required to ensure smooth functioning of the Parlamentarium exhibitions, the Europa Experience spaces in the Member States, and more generally for visitors’ facilities. It will mostly be used to implement new interactive exhibition spaces, to upgrade existing facilities and to replace defective or obsolete hardware in the European Parliament Visitors' services in Brussels and in the Member States.

II.1.6) Information about lots

This contract is divided into lots:   no

II.1.7) Total value of the procurement (excluding VAT)

Value:   12.500.000,00

Currency:   EUR

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   30213200 - Tablet computer

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   The Parlamentarium in Brussels and the exhibition spaces in other visitors' facilities in Europe

II.2.4) Description of the procurement

(a) Supply of IT equipment
The "Task I — Hardware" of the specific technical clauses covers a whole range of hardware and IT components, which the successful tenderer will be required to supply in the frame of new projects’ implementation, maintenance stocks or to replace defective, damaged or obsolete hardware.
Example: Touch screens, TV monitors, speakers, IT components and cabling (power switches, connectors, KVM extenders...), projectors, network devices, servers, computers, media players, RFID equipment (tags, readers, antennas), portable handsets.
(b) Supply of IT consumables
The smooth operation and preventive maintenance of the Parlamentarium and Europa Experience spaces require consequent provision of consumables, which are installed either by the IT team of the Parlamentarium or by maintenance contractors. The "Task II — Consumables" of the Specific technical clauses detail the type of products required for the daily running of the Visitors services.
Example: Projector lamps and filters, mobile handsets batteries, custom-made casing, lanyards, protection foils and earphones.
(c) Services
Upon request from Parliament, the Contractor will be required to provide specific IT services, from on-site installation of equipment to the conception, design and implementation of a new exhibition interactive station.
Based on the specifications provided by Parliament or the concept and feasibility study developed by the architect and media planner, the Contractor shall have the capacities to deliver complex integrated hardware solution, by establishing in particular:
— a price list for the required hardware, software, consumable and maintenance stock,
— a service cost breakdown covering the man/days required for project management, design, engineering, workshop pre-installation of embedded hardware, on-site installation and commissioning and the expert services a project may require (e.g. Watchout configuration, Crestron programming, capacitive touch foil installation...),
— a phased schedule with the milestones and delivery times for the project’s elements within the Contractor’s remit, to be aligned with the overall project schedule,
— the detailed technical planning of a project, e.g. principle schematics, technical input to the fit-out contractor-coordinator’s media station design, user manuals and as-built files.

II.2.5) Award criteria

Criteria below

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

Please use the e-mail visitcenterproject@ep.europa.eu only for a compulsory visit to the premises issues. Any other questions must be placed via e-tendering platform https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3646

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2018/S 109-247389

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no

Section V: Award of contract

Contract No:   COMM/CI-VC/FWC/2018/6

Lot No:   -

Title:   Open call for a Framework Contract for the Supply of Hardware, Consumables and IT Services to the Parlamentarium, the Europa Experiences Exhibition Spaces and other Visitors’ Services

A contract/lot is awarded:   yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

09-11-2018

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -

Section VI: Complementary information

VI.3) Additional information

Compulsory visit to the premises: Monday, 9.7.2018 at the Parlamentarium Brussels

VI.4) Procedures for review

VI.4.1) Review body

Official name
Directorate-General for Communication
Postal address
-
Town
Brussels
Postal code
-
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.2) Body responsible for mediation procedures

Official name
European Ombudsman
Postal address
-
Town
Strasbourg
Postal code
67001
Country
FRANCE
Telephone
+33 388172313
E-mail
-
Fax
+33 388179062
Internet address
http://www.ombudsman.europa.eu

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   Any appeal against the award decision must be lodged within 2 months of the notification of the results.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

14-11-2018

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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