European Parliament, Directorate-General for Communication, Directorate for Relations with the Citizens, House of European History
Contract notice

Design, production, installation, maintenance and dismantling of the temporary exhibition ‘Restless youth: 70 years of growing up in Europe’.

Section I: Contracting authority

I.1) Name and addresses

Official name
European Parliament, Directorate-General for Communication, Directorate for Relations with the Citizens, House of European History
National registration number
-
Postal address
rue Wiertz 60
Town
Brussels
Postal code
1047
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
Mr R. Evers — PHS00A77
Telephone
-
E-mail
[email protected]
Fax
-

Internet address(es)

Main address:   http://www.europarl.europa.eu/tenders/invitations.htm

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

Access to the procurement documents is restricted. Further information can be obtained at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2838

Tenders or requests to participate must be submitted

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Design, production, installation, maintenance and dismantling of the temporary exhibition ‘Restless youth: 70 years of growing up in Europe’.

Reference number:   COMM/DG/AWD/2017/772.

II.1.2) Main CPV code

Main CPV code:   92521100 - Museum-exhibition services

Supplementary CPV code:   -

II.1.3) Type of contract

Works

II.1.4) Short description

European Parliament has decided to issue this invitation to tender for the design, the production, the installation, the maintenance and the dismantling of the temporary exhibition ‘Restless youth: 70 years of growing up in Europe’ at the House of European History in Brussels.

II.1.5) Estimated total value

Value excluding VAT:   1.100.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   no

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   79930000 - Specialty design services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   Contractors' premises and Brussels — House of European History.

II.2.4) Description of the procurement

The invitation to tender aims at establishing a works contract for the design, the production, the installation, the maintenance and the dismantling of the temporary exhibition ‘Restless youth: 70 years of growing up in Europe’ at the House of European History in Brussels. Those services/works include:

1. design of the temporary exhibition;

2. fit-out of the existing spaces, production, delivery and installation of partition walls, furniture, showcases, display bases and mounting supports for objects including handling and installation of the objects, graphics and scenographic elements;

3. supply and installation of the lighting equipment, audiovisual and multimedia hardware and all other necessary technical installations, including exhibition control system, bearing in mind the reuse of parts of the existing lighting system (‘Medialon’) and grids fixed to the ceiling;

4. development and implementation of all the audiovisual and multimedia software;

5. maintenance of the temporary exhibition in good operating level and consequently minimisation of downtime, including occasional change of objects in showcases;

6. dismantling, sorting and disposal of the temporary exhibition;

7. content, image, footage, and music research and acquisition, including necessary rights, for exhibition, online and print use;

8. placing a palisade.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

-

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   29

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

The tenderer is required to fulfil at least 1 of the following conditions:

(a) be enrolled in a relevant professional or trade register, except for international organisations;

(b) (for services) hold a particular authorisation proving that it is authorised to perform the contract in its country of establishment or be a member of a specific professional organisation.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

Tenderers should have appropriate professional risk indemnity insurance in place, in particular against risks and damage relating to performance of the contract which is required by the relevant legislation.

Tenderers must demonstrate a minimum average turnover of 1 000 000 EUR over the last 3 financial years for which accounts have been closed in the area covered by the contract.

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

At least 8 years of experience in the design of exhibitions of similar nature and complexity as the one described in this tendering procedure.

Design of at least 4 exhibitions of which:

— at least 2 of min 500 m2,

— at least 2 with a total production value of at least 750 000 EUR,

— at least 3 dealing with museum objects,

— at least 1 with an innovative use of culture (film, music, fashion, art, television) in the context of a museum narrative,

— at least 2 must be completed and should have reached at least the level of final acceptance. These projects should not be finished later than 5 years ago.

At least 8 years of experience in the technical development, the production and the installation of exhibitions of similar nature and complexity of this tendering procedure.

Production and installation of at least 3 exhibitions completed within the last 8 years:

— of at least 500 m2 exhibition space,

— of a value of at least 750 000 EUR,

— for which project management was done,

— for which AV software (video, multimedia, interactives) were developed,

— at least 2 exhibition for which the museum conservation-grade showcases and furniture was produced,

— for which the integration and installation of the museum equipment (incl. light, AV, multimedia, museum furniture, etc.) was carried out.

Senior designer:

— with appropriate qualifications,

— with at least 10 years of relevant experience,

— having the capacity to work in English.

Project manager:

— appropriate qualifications,

— with at least 10 years of relevant experience in this field with at least 3 proven exhibition projects of a size and complexity similar to that described in this tendering procedure in the last 8 years,

— having the capacity to work in English.

Interpretive planner:

— with appropriate qualifications,

— with at least 5 years of relevant experience,

— having the capacity to work in English.

Audiovisual software/media director:

— with appropriate qualifications,

— with at least 10 years of relevant experience in audiovisual and multimedia production incl. scripting, filming, editing,

— having the capacity to work in English.

Graphic art expert:

— with appropriate qualifications,

— with at least 5 years of relevant experience in graphic design,

— having the capacity to work in English.

Works coordinator/manager:

— with appropriate qualifications,

— 10 years of relevant experience in this field with at least 3 proven exhibition projects of a size and complexity similar to that described in this tendering procedure in the last 8 years,

— having the capacity to work in English.

Exhibit mounting support expert:

— with appropriate qualifications,

— with at least 10 years of relevant experience in development of mounting supports,

— having the capacity to work in English.

Art handler:

— with appropriate qualifications,

— with at least 6 years of relevant experience in art handling in the area relevant to the contract,

— having the capacity to work in English.

Audiovisual hardware expert:

— with appropriate qualifications,

— with at least 10 years of relevant experience in integration of equipment in exhibitions,

— having the capacity to work in English.

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

See draft contract.

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   yes

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   14-09-2017

Local time:   17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   6

IV.2.7) Conditions for opening of tenders

Date:   21-09-2017

Local time:   10:00

Place:   See conditions.

Information about authorised persons and opening procedure:   See conditions.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

There will be an optional visit to the premises on 30.8.2017. Further details please see conditions.

The European Parliament reserves the right to use a negotiated procedure without prior publication of a contract notice, according to Article 134.1(e) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union as last amended by Commission Delegated Regulation (EU) 2015/2462 of 30.10.2015.

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the Court of Justice of the European Union
Postal address
-
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
[email protected]
Fax
+352 4303-2600
Internet address
-

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   Please contact the body responsible for appeals for information concerning the deadline(s) for lodging appeals.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
General Court of the Court of Justice of the European Union
Postal address
-
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
[email protected]
Fax
+352 4303-2600
Internet address
-

VI.4.5) Date of dispatch of this notice

02-08-2017