Contract notice

Framework contract for the design, supply, installation, maintenance, rental and transport of audiovisual, multimedia and/or conference equipment

Section I: Contracting authority

I.1) Name and addresses

Official name
European Parliament — direction générale de la logistique et de l'interprétation pour les conférences
National registration number
-
Postal address
Rue Wiertz 60
Town
Brussels
Postal code
1047
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
+32 22846150
E-mail
linc.marches@ep.europa.eu
Fax
-

Internet address(es)

Main address:   http://www.europarl.europa.eu

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

Access to the procurement documents is restricted. Further information can be obtained at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3607

Tenders or requests to participate must be submitted

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

electronically via:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3607

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework contract for the design, supply, installation, maintenance, rental and transport of audiovisual, multimedia and/or conference equipment

Reference number:   -

II.1.2) Main CPV code

Main CPV code:   32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

Multi-lot contract for the design, supply, installation, maintenance, rental, updating and transport of audiovisual, multimedia and/or conference equipment and consumables for buildings in Brussels, Luxembourg, Strasbourg and any other country where the institution's activities so require.

II.1.5) Estimated total value

Value excluding VAT:   56.000.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots: 4

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -


II.2) Description Lot No: 1

II.2.1) Title

Framework contract for the design of audiovisual, multimedia and/or conference installations in Brussels, Strasbourg, Luxembourg and elsewhere.

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   72000000 - IT services: consulting, software development, Internet and support

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest

Main site or place of performance:   Brussels, Luxembourg and Strasbourg and any place where the EP's activity requires it (e.g. the European Parliament's information office).

II.2.4) Description of the procurement

Design of audiovisual, multimedia and/or conference technical solutions.
Follow-up of the worksites.
Drawing up plans.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   7.000.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 2

II.2.1) Title

Framework contract for the supply and installation of audiovisual, multimedia and/or conference equipment in Brussels, Strasbourg, Luxembourg and elsewhere.

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   72000000 - IT services: consulting, software development, Internet and support

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest

Main site or place of performance:   Brussels, Luxembourg and Strasbourg and any place where the EP's activity requires it (e.g. the European Parliament's information office).

II.2.4) Description of the procurement

Supply of audiovisual, multimedia and/or conference equipment and accessories and tools necessary for the deployment of technical solutions and renewal of installations.
Services for the execution and coordination of installation work.
Adaptation of plans.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   31.000.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 3

II.2.1) Title

Framework contract for the maintenance, operation, rental, update and transport of audiovisual, multimedia and/or conference equipment in Brussels, Luxembourg and elsewhere.

Lot No:   3

II.2.2) Additional CPV code(s)

Main CPV code:   72000000 - IT services: consulting, software development, Internet and support

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest

Main site or place of performance:   Brussels, Luxembourg and any place where the EP's activity requires it (e. g. European Parliament Information Office) with the exception of certain services described in the following point

II.2.4) Description of the procurement

Maintenance, updating, operation, and rental of audiovisual, multimedia and/or conference equipment in Brussels, Luxembourg and any other country where the institution's activities so require, with the exception of Strasbourg.
Supply of audiovisual, multimedia and/or conference equipment and accessories and tools for the maintenance and daily management of all sites except Strasbourg.
Transport of equipment for all countries where EP activities require it, including Strasbourg

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   12.000.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   60

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 4

II.2.1) Title

Framework contract for the maintenance, operation, rental and updating of audiovisual, multimedia and/or conference equipment in Strasbourg

Lot No:   4

II.2.2) Additional CPV code(s)

Main CPV code:   72000000 - IT services: consulting, software development, Internet and support

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   FRF11 - Bas-Rhin

Main site or place of performance:   Strasbourg

II.2.4) Description of the procurement

Maintenance, updating, operation and rental of audiovisual, multimedia and/or conference equipment in Strasbourg.
Supply of audiovisual, multimedia and/or conference equipment and accessories and tools for the maintenance and daily management of the Strasbourg facilities.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   6.000.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   60

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

The bidder must be entered in its professional register or in the commercial register.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

-

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   29-11-2018

Local time:   11:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN, BG, DA, DE, EL, ET, FI, FR, GA, HR, HU, IT, LV, LT, MT, NL, PL, PT, RO, SK, SL, ES, SV, CS

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   12

IV.2.7) Conditions for opening of tenders

Date:   03-12-2018

Local time:   14:00

Place:   -

Information about authorised persons and opening procedure:   -

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

The contracting authority may use a negotiated procedure based on Article 134, paragraph 1, point e) of the implementing rules of the Financial Regulation to extend this contract.

VI.4) Procedures for review

VI.4.1) Review body

Official name
Court of Justice of the European Union
Postal address
Rue du Fort Niedergrunewald
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
CFI.registry@curia.europa.eu
Fax
+352 4303-2100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
European Ombudsman
Postal address
1 avenue du Président Robert Schuman
Town
Strasbourg
Postal code
67000
Country
FRANCE
Telephone
+33 388172313
E-mail
eo@ombudsman.europa.eu
Fax
-
Internet address
http://www.ombudsman.europa.eu

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
European Parliament — direction générale de la logistique et de l'interprétation pour les conférences
Postal address
Rue Wiertz 60
Town
Bruxelles
Postal code
1047
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

13-09-2018

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