Contract award notice

Promotional items, official gifts as well as trophies and medals.

Section I: Contracting authority

I.1) Name and addresses

Official name
European Committee of the Regions
National registration number
-
Postal address
rue Belliard/Belliardstraat 101
Town
Brussels
Postal code
1040
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
Unit E4 — General Administration and Public Procurement
Telephone
-
E-mail
cor-marches-publics@cor.europa.eu
Fax
-

Internet address(es)

Main address:   http://cor.europa.eu/en/about/tenders/Pages/calls-for-tender.aspx

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Promotional items, official gifts as well as trophies and medals.

Reference number:   CDR/COM/48/2016.

II.1.2) Main CPV code

Main CPV code:   30192000 - Office supplies

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The Committee of the Regions regularly requires items to promote the institution and its activities during events it organises on an annual or ad hoc basis.

II.1.6) Information about lots

This contract is divided into lots:   yes

II.1.7) Total value of the procurement (excluding VAT)

Value:   725.000,00

Currency:   EUR


II.2) Description Lot No: 1

II.2.1) Title

Promotional items

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   30192000 - Office supplies

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   -

II.2.4) Description of the procurement

The promotional items are for the general public during events organised by the Committee of the Regions.

These promotional items are of negligible value. It must, however, be possible to customise them in a neat, visible and legible manner.

II.2.5) Award criteria

Criteria below

Price - Weighting:   40

Quality criterion - Name:   Quality  / Weighting:   60

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


II.2) Description Lot No: 2

II.2.1) Title

Official gifts

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   30192121 - Ballpoint pens

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   -

II.2.4) Description of the procurement

The official gifts must be of high quality. On account of their recipients, the required products must be original, discreet, high-quality and have a guarantee that they are manufactured in Europe. The Committee of the Regions is also seeking items showcasing European expertise, which are of a high aesthetic quality.

II.2.5) Award criteria

Criteria below

Price - Weighting:   40

Quality criterion - Name:   Quality  / Weighting:   60

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-


Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2016/S 180-322100

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no


Section V: Award of contract

Contract No:   CDR/COM/48/2016

Lot No:   1

Title:   Framework supplies contract

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 1

V.2.1) Date of conclusion of the contract

22-05-2017

V.2.2) Information about tenders

Number of tenders received:   9

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
MCS Kick & Rush
National registration number
BE 0457855935
Postal address
-
Town
Waterloo
NUTS code
BE10
Postal code
1410
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   600.000,00 EUR

Total value of the contract/lot:   600.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   CDR/COM/48/2016

Lot No:   2

Title:   Framework supplies contract

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 2

V.2.1) Date of conclusion of the contract

22-05-2017

V.2.2) Information about tenders

Number of tenders received:   5

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.3) Name and address of the contractor

Official name
MCS Kick & Rush
National registration number
BE 0457855935
Postal address
-
Town
Waterloo
NUTS code
BE10
Postal code
1410
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-
The contractor is an SME
yes

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   100.000,00 EUR

Total value of the contract/lot:   100.000,00 EUR

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section VI: Complementary information

VI.3) Additional information

-

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the European Union
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

24-05-2017

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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