Contract notice

Open call for tender for the establishment of a framework contract for the update and maintenance of the Parlamentarium in Brussels and for the fit-out of other visitors' facilities.

Section I: Contracting authority

I.1) Name and addresses

Official name
European Parliament
National registration number
-
Postal address
rue Wiertz 60
Town
Bruxelles
Postal code
1047
NUTS code
BE - BELGIQUE-BELGIË
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
VisitCenterProject@ep.europa.eu
Fax
-

Internet address(es)

Main address:   http://www.europarl.europa.eu

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

the abovementioned address

The procurement documents are available for unrestricted and full direct access, free of charge, at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2293

Tenders or requests to participate must be submitted

Official name
European Parliament
National registration number
-
Postal address
rue Wiertz 60
Town
Brussels
Postal code
1047
NUTS code
BE - BELGIQUE-BELGIË
Country
BELGIQUE-BELGIË
Contact person
-
Telephone
-
E-mail
visitcenterproject@ep.europa.eu
Fax
-
Main address
https://www.europarl.europa.eu
Address of the buyer profile
-

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Open call for tender for the establishment of a framework contract for the update and maintenance of the Parlamentarium in Brussels and for the fit-out of other visitors' facilities.

Reference number:   COMM/DG/AWD/2017/276.

II.1.2) Main CPV code

Main CPV code:   39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

Supplementary CPV code:   -

II.1.3) Type of contract

Supplies

II.1.4) Short description

The contract refers to the fit-out of the Parlamentarium and of exhibition spaces and welcome areas: their furniture, media stations and graphical components, i.e.:

— the maintenance and repair of fit-out elements in Brussels,

— the regular update of physical exhibition contents, in particular the graphical elements,

— the supply of exhibition furniture, casings, media stations and graphics for new visitors' services/mini-parlamentaria throughout Europe.

II.1.5) Estimated total value

Value excluding VAT:   7.500.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   no

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   22000000 - Printed matter and related products

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   The Parlamentarium in Brussels and the exhibition spaces in other visitors' facilities in Europe.

II.2.4) Description of the procurement

The present call for tender covers a combination of service (maintenance, specific tasks) and supply tasks (production of exhibition elements, new developments).

1) Maintenance of the Brussels exhibition:

The first part of the specific technical clauses refers to a general maintenance mission for the fit-out elements of the Brussels exhibition that have a communication (media stations, graphical elements) or a practical (lockers, personal media guide trolleys, floor scanners, etc.) functions. The Station Europe and Atrium visitors' hub are also integrated in the scope of this general maintenance task.

2) Production tasks:

The second part of the specific technical clauses covers a wide series of well-defined production tasks, which are required for:

a) the replacement of exhibition items damaged beyond repair, therefore requiring the re-production of fit-out elements, or part thereof. Replacement means re-production of a true copy of the original item (‘à l'identique’);

b) the regular or punctual update of some exhibition content installations;

c) the duplication of already existing exhibition elements.

3) Projects and services:

The European Parliament also wishes to be able to react swiftly to new developments or political decisions that require punctual modifications of the exhibition contents, and which may require genuinely new design solutions and/or fit-out works of a limited scale.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT:   7.500.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   12

This contract is subject to renewal:   yes

Description of renewals:   3 times with an optional prolongation of 1 year.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

Please use the e-mail visitcenterproject@ep.europa.eu only for issues related to a compulsory visit to the premises. Any other questions must be placed via e-tendering platform https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2293

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

See tender documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

See tender documents.

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   13-12-2017

Local time:   12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN, BG, DA, DE, EL, ET, FI, FR, GA, HR, HU, IT, LV, LT, MT, NL, PL, PT, RO, SK, SL, ES, SV, CS

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   6

IV.2.7) Conditions for opening of tenders

Date:   08-01-2018

Local time:   10:00

Place:   See tender documents.

Information about authorised persons and opening procedure:   See tender documents.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

Compulsory visit to the premises: 16.10.2017.

VI.4) Procedures for review

VI.4.1) Review body

Official name
Directorate-General for Communication
Postal address
-
Town
Brussels
Postal code
-
Country
BELGIQUE-BELGIË
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.2) Body responsible for mediation procedures

Official name
European Ombudsman
Postal address
-
Town
Strasbourg
Postal code
67001
Country
FRANCE
Telephone
+33 388172313
E-mail
-
Fax
+33 388179062
Internet address
http://www.ombudsman.europa.eu

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   Any appeal against the award decision must be lodged within 2 months of the notification of the results.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

18-09-2017

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