Contract notice

Provision of strategic communications, editorial support, graphical, digital and events-related communications

Section I: Contracting authority

I.1) Name and addresses

Official name
SESAR Joint Undertaking
National registration number
-
Postal address
100, Avenue de Cortenbergh
Town
Brussels
Postal code
B-1000
NUTS code
BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country
BELGIQUE-BELGIË
Contact person
SESAR Joint Undertaking
Telephone
+32 25078000
E-mail
procurement@sesarju.eu
Fax
+32 25078001

Internet address(es)

Main address:   http://www.sesarju.eu

Address of the buyer profile:   -

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

Access to the procurement documents is restricted. Further information can be obtained at:   http://www.sesarju.eu/procurement

Tenders or requests to participate must be submitted

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

Other activity:   Air Traffic Management R&D

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of strategic communications, editorial support, graphical, digital and events-related communications

Reference number:   -

II.1.2) Main CPV code

Main CPV code:   22000000 - Printed matter and related products

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

In order to continue to produce quality communications content both online and offline, the SJU is launching a call for tender to provide the SJU with framework contracts for the provision of a range of services for strategic and editorial support, graphic design, digital communications and events.
The call is divided in 3 lots:
Lot 1: Strategic communications, editorial and graphic design;
Lot 2: Digital communications;
Lot 3: Event communications.

II.1.5) Estimated total value

Value excluding VAT:   1.454.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots:

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -


II.2) Description Lot No: 1

II.2.1) Title

Strategic communications, editorial and graphic design

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   79416000 - Public relations services
79416100 - Public relations management services
92200000 - Radio and television services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST

Main site or place of performance:   The services may take place anywhere in the European Union territories or, exceptionally, outside these territories.

II.2.4) Description of the procurement

Strategic conception, design, drafting and production, in any medium (offline and online) of communications content and branding material relating to the activities of the SJU. In this context, the SJU might at any moment seek advice from the Future Contractor in relation to the services described in the tender specifications and innovative ways of approaching its target groups.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   340.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   12

This contract is subject to renewal:   yes

Description of renewals:   Initial duration of the contract: 12 months. The contract is automatically renewed 3 times up to a maximum duration of 48 months.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

All the documents are available on www.sesarju.eu/procurement. Requests for clarifications can be addressed to the functional email box procurement@sesarju.eu


II.2) Description Lot No: 2

II.2.1) Title

Digital communications

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   79416000 - Public relations services
79416100 - Public relations management services
92200000 - Radio and television services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST

Main site or place of performance:   The services may take place anywhere in the European Union territories or, exceptionally, outside these territories.

II.2.4) Description of the procurement

Strategic conception of digital communications strategies, electronic and web-based material, audio-visual products and mobile applications. In this context, the SJU might at any moment seek advice from the future contractor in relation to the services described in the tender specifications and innovative ways of approaching its target audiences.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   354.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   12

This contract is subject to renewal:   yes

Description of renewals:   Initial duration of the contract: 12 months. The contract is automatically renewed 3 times up to a maximum duration of 48 Months.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

All the documents are available on www.sesarju.eu/procurement. Requests for clarifications can be addressed to the functional email box procurement@sesarju.eu


II.2) Description Lot No: 3

II.2.1) Title

Event communications

Lot No:   3

II.2.2) Additional CPV code(s)

Main CPV code:   55510000 - Canteen services
55520000 - Catering services
92000000 - Recreational, cultural and sporting services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST

Main site or place of performance:   The services may take place anywhere in the European Union territories or, exceptionally, outside these territories.

II.2.4) Description of the procurement

This Lot aims to provide the SJU with support in the logistics planning and preparation of event organisation.
Events may include conferences, workshops, seminars, site visits, press briefings, demonstrations, exhibitions and virtual events, such as webinars and social media chats.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   760.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   12

This contract is subject to renewal:   yes

Description of renewals:   Initial duration of the contract: 12 months. The contract is automatically renewed 3 times up to a maximum duration of 48 Months.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

All the documents are available on www.sesarju.eu/procurement. Requests for clarifications can be addressed to the functional email box procurement@sesarju.eu


Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

As defined in tender specifications

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

As defined in tender specifications

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

As defined in tender specifications

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   As defined in tender specifications

III.2.2) Contract performance conditions

As defined in tender specifications

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   yes

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   22-03-2019

Local time:   11:30

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   9

IV.2.7) Conditions for opening of tenders

Date:   28-03-2019

Local time:   10:00

Place:   SESAR Joint Undertaking's premises

Information about authorised persons and opening procedure:   -

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

The call documentation is available under the section "On-going calls" on www.sesarju.eu/procurement. The call reference is SJU/LC/0148-CFT

VI.4) Procedures for review

VI.4.1) Review body

Official name
Court of Justice of the European Union - General Court
Postal address
Rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
http://curia.europa.eu/jcms/jcms/Jo2_7033/en/

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
Court of Justice of the European Union - General Court
Postal address
-
Town
Luxembourg
Postal code
-
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

08-02-2019

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