European Commission
Aankondiging van een opdracht

Technical assistance with carrying out building projects in the engineering, architecture and quantity surveying fields.

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission
National registration number
-
Postal address
CSM 1 05/P001
Town
Bruxelles
Postal code
1049
NUTS code
BE - BELGIQUE-BELGIË
Country
BELGIQUE-BELGIË
Contact person
Office pour les infrastructures et la logistique — Bruxelles
Telephone
+32 22986989
E-mail
[email protected]
Fax
+32 22960570

Internet address(es)

Main address:   http://ec.europa.eu

Address of the buyer profile:   http://ec.europa.eu/oib/procurement_fr.htm

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

the abovementioned address

The procurement documents are available for unrestricted and full direct access, free of charge, at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2829

Tenders or requests to participate must be submitted

the abovementioned address

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Technical assistance with carrying out building projects in the engineering, architecture and quantity surveying fields.

Reference number:   OIB.02/PO/2017/042/773.

II.1.2) Main CPV code

Main CPV code:   71000000 - Architectural, construction, engineering and inspection services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The aim of this contract is to provide technical assistance with carrying out building projects (renovation, redevelopment or (re)construction) in the engineering, architecture and quantity surveying fields.

II.1.5) Estimated total value

Value excluding VAT:   8.810.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -


II.2) Description Lot No: 1

II.2.1) Title

Technical assistance with carrying out building projects in the engineering, architecture and quantity surveying fields in Brussels

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   71200000 - Architectural and related services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   Brussels and surrounding area.

II.2.4) Description of the procurement

Provision of technical assistance with carrying out building projects (renovation, redevelopment ot (re)construction) in the engineering, architecture and quantity surveying fields, mainly involving the buildings occupied or managed by the European Commission in Brussels, but also those of other EU institutions or bodies with which the Commission has a service level agreement; these may be elsewhere on the territory of the EU.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   6.410.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-


II.2) Description Lot No: 2

II.2.1) Title

Technical assistance with carrying out building projects in the engineering, architecture and quantity surveying fields in Karlsruhe

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   71200000 - Architectural and related services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   DE - DEUTSCHLAND

Main site or place of performance:   Karlsruhe.

II.2.4) Description of the procurement

Provision of technical assistance with carrying out building projects (renovation, redevelopment or (re)construction) in the engineering, architecture and quantity surveying fields, mainly involving the European Commission buildings in Karlsruhe (Germany) that are occupied by the Joint Research Centre (JRC) and subject to the nuclear regulatory framework.

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   2.400.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-


Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

the tenderer shall enclose with his tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the specifications.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.cfm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.

NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

the tenderer must provide:

— copy of the financial statements (balance sheets and profit and loss accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must furnish further documentation as proof of his financial and economic capacity, such as an appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,

— statement as to overall annual turnover during the past 3 financial years.

Minimum level(s) of standards possibly required:

to be selected, tenderers must provide proof of an average overall annual turnover of 3 200 000 EUR for lot 1 and of 1 200 000 EUR for lot 2. If a tenderer submits tenders for the 2 lots, the average overall annual turnover to be taken into consideration is at least 4 000 000 EUR.

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

the tenderer must provide:

— educational and professional qualifications (CVs) of the tenderer's staff, as well as their professional experience.

Means of proof: the tenderer must provide CVs for each profile, confirming the diplomas obtained (copy to be included), the level of study completed and professional experience.

A certificate showing the highest language level achieved should also be included,

— list of the main services provided, as well as additional services provided in connection with the contract (for lot 1: technical assistance and consultancy for carrying out building projects, for lot 2: technical assistance and advice with carrying out building projects subject to the nuclear regulatory framework) over the past 3 years, including details of the amounts, dates and contact details of the public or private recipients,

— quality management certification (e.g. ISO 9001 or equivalent) or, if the tenderer has no access to such certificates or no possibility of obtaining them within the time limits set, other evidence of equivalent quality assurance measures taken by himself.

Minimum level(s) of standards possibly required:

to be selected, tenderers must prove they have staff with the following profiles:

(A) profiles for both lot 1 and 2:

— architect or engineer (educated to Master's level) with 10 years' experience for the profile 'project lead in the field of architecture or building engineering',

— architect (educated to Master's level) with 5 years' experience in the design and supervision of office building works,

— building services engineer (educated to Master's level) with at least 5 years' experience in this field,

— quantity surveyor (educated to Master's level: engineer, architect, surveyor or equivalent qualification in the construction or civil engineering field) with at least 5 years' experience in managing costs, construction time and quality in relation to building, civil engineering and renovation projects, and registered with the Belgian quantity surveyors' union (UBQS), the European Committee of Construction Economists (CEEC) or equivalent;

(B) profiles specific to lot 1:

— programmer (educated to Master's level: architect or building engineer, or equivalent qualification in the construction or civil engineering field), certified and/or qualified in programming. At least 5 years' experience in this field,

— BIM manager (engineer or architect educated to Master's level) with at least 5 years' experience in building project management and 2 years as a BIM manager;

(C) profiles specific to lot 2:

— electrical engineer specialising in high-voltage electricity, with 5 years' professional experience in executing high-voltage projects and devising power distribution plans and 1 year's professional experience in the nuclear sector. Thorough knowledge of VOB (Vergabe und Vertragsordnung für Bauleistungen – German legal guidelines for construction) and HOAI (Honorars Ordnung für Ingenieure und Architekten – German legal guidelines setting out the different fee levels). Proficient in German — at least C1 level, certified,

— automation and communications electrical engineer with 5 years' professional experience in building services and in executing communications and automation projects, including 1 year in the nuclear sector. Thorough knowledge of VOB and HOAI. Proficient in German — at least C1 level, certified,

— process engineer for ventilation technology with 5 years' professional experience in building services and in executing ventilation, refrigeration and temperature-control projects, including 1 year in the nuclear sector. Thorough knowledge of VOB and HOAI. Proficient in German — at least C1 level, certified,

— process engineer specialised in ventilation control technology, with 5 years' professional experience in building services and in executing automation technology and building automation projects, including 1 year in the nuclear sector. Thorough knowledge of the Siemens WinCC, Siemens PCS7 and Siemens ProTool systems. Proficient in German — at least C1 level, certified.

To be selected, tenderers must be able to provide proof:

for lot 1:

— of at least 3 assignments on building projects each with a value exceeding 10 000 000 EUR,

— of at least 3 assignments on building projects each with a value between 1 000 000 EUR and 10 000 000 EUR;

for lot 2:

— of at least 3 assignments on building projects subject to the nuclear regulatory framework, each with a value exceeding 10 000 000 EUR,

— of at least 3 assignments on building projects subject to the nuclear regulatory framework, each with a value between 1 000 000 EUR and 10 000 000 EUR.

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

-

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

Framework agreement with several operators:   yes

Envisaged maximum number of participants to the framework agreement:   3

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   16-10-2017

Local time:   17:30

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   6

IV.2.7) Conditions for opening of tenders

Date:   20-10-2017

Local time:   10:00

Place:   Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, Cours Saint-Michel 23 (entrée côté rue Père de Deken), 1040 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:   1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   yes

Estimated timing for further notices to be published:   36 months after award.

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2829 Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.

The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.

Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.

2) The framework agreement will run for an initial duration of 2 years (24 months) from the date of its entry into force and may be renewed twice by tacit agreement, each time for an additional period of 1 year (12 months), i.e. a maximum duration of 4 years (= 2+1+1).

3) During the 3 years following conclusion of the initial contract, the contracting authority will be able to use the negotiated procedure, without prior publication of a contract notice for new services involving the repetition of similar services assigned to the party awarded this contract by the contracting authority.

4) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.cfm

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the European Union
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
[email protected]
Fax
+352 43032100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

08-08-2017