Committee of the Regions
Aankondiging van een opdracht

Audiovisual Services for the European Committee of the Regions

Section I: Contracting authority

I.1) Name and addresses

Official name
Committee of the Regions
National registration number
-
Postal address
Rue Belliard/Belliardstraat 101
Town
Brussels
Postal code
1040
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
Unit E4 — General Administration and Public Procurement
Telephone
-
E-mail
[email protected]
Fax
-

Internet address(es)

Main address:   http://cor.europa.eu

Address of the buyer profile:   http://cor.europa.eu/en/about/tenders/Pages/calls-for-tender.aspx

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

the abovementioned address

Access to the procurement documents is restricted. Further information can be obtained at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6488

Tenders or requests to participate must be submitted

the abovementioned address

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Audiovisual Services for the European Committee of the Regions

Reference number:   CDR-COM-37-2020

II.1.2) Main CPV code

Main CPV code:   92110000 - Motion picture and video tape production and related services

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The purpose of this call for tenders is the provision of audiovisual services. The services are mainly used for the creation of audiovisual creative content, the coverage of the Committee of the Regions main events, and the provision of material and facilities for audiovisual and radio journalists. The CoR is seeking for an agile, versatile and creative contractor that is willing to work on small innovative cross-platform audiovisual projects, new audio or video formats (VR, 3D, etc.), out-of-the-box video campaigns for social media, social media streaming, as well as on bigger coverage of events and the provision of material and facilities for TV and Radio journalists.

II.1.5) Estimated total value

Value excluding VAT:   2.000.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   no

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   50342000 - Repair and maintenance services of audio equipment
50343000 - Repair and maintenance services of video equipment
92100000 - Motion picture and video services
92110000 - Motion picture and video tape production and related services
92111200 - Advertising, propaganda and information film and video-tape production
79961000 - Photographic services
79962000 - Photograph processing services
72212521 - Music or sound editing software development services

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad

Main site or place of performance:   Brussels.

II.2.4) Description of the procurement

See internet address provided in section I.3).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT:   2.000.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   yes

Description of renewals:   See internet address provided in section I.3).

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

-

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

See internet address provided in section I.3).

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   yes

List and brief description of selection criteria:

-

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

See internet address provided in section I.3).

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

Framework agreement with a single operator:   yes

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   no

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   17-07-2020

Local time:   -

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN, BG, DA, DE, EL, ET, FI, FR, GA, HR, HU, IT, LV, LT, MT, NL, PL, PT, RO, SK, SL, ES, SV, CS

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   9

IV.2.7) Conditions for opening of tenders

Date:   27-07-2020

Local time:   14:30

Place:   Room BVS 765 European Committee of the Regions, Rue Montoyer 92, 1040 Bruxelles/Brussel, BELGIQUE/BELGIË. In the view of the situation of Covid-19, the attendance to the opening session may be online or face-to-face depending on the number of attendees.

Information about authorised persons and opening procedure:   A maximum of two representatives per tenderer may attend the opening of tenders. For organisation and security reasons, the tenderer must provide the full name and identity card or passport of the representatives by email to [email protected] at least 3 working days before the date of the opening.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

In accordance with Article 164 paragraph 5 and Annex I.11.1 (e) of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, the Commission may initiate negotiated procedures with the successful tenderers of this tender for new services consisting of the repetition of services similar to those in this notice.

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court of the European Union
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
-
E-mail
-
Fax
-
Internet address
https://curia.europa.eu/jcms/jcms/index.html

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

05-06-2020