Contract notice

Supply of shelving, wire-mesh partitions and associated services

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission
National registration number
-
Postal address
CSM 1 05/P001
Town
Bruxelles
Postal code
1049
NUTS code
BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Country
BELGIQUE-BELGIË
Contact person
OIB.02.002 Marchés publics
Telephone
+32 22986989
E-mail
oib-marches-publics@ec.europa.eu
Fax
+32 22960570

Internet address(es)

Main address:   http://ec.europa.eu

Address of the buyer profile:   http://ec.europa.eu/oib/procurement_fr.cfm

I.2) Joint procurement

The contract involves joint procurement:   yes

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

Access to the procurement documents is restricted. Further information can be obtained at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3906

Tenders or requests to participate must be submitted

Official name
-
National registration number
-
Postal address
-
Town
-
Postal code
-
NUTS code
-
Country
-
Contact person
-
Telephone
-
E-mail
-
Fax
-
Main address
-
Address of the buyer profile
-

electronically via:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3906

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply of shelving, wire-mesh partitions and associated services

Reference number:   OIB.02/PO/2018/008/750

II.1.2) Main CPV code

Main CPV code:   39131000 - Office shelving

Supplementary CPV code:   -

II.1.3) Type of contract

Supplies

II.1.4) Short description

Supply of shelving, wire-mesh partitions and associated services

II.1.5) Estimated total value

Value excluding VAT:   3.000.000,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   yes

Tenders may be submitted for:   all lots:

Maximum number of lots that may be awarded to one tenderer:   -

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:   -

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   39131100 - Archive shelving

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE - BELGIQUE-BELGIË

Main site or place of performance:   Brussels Capital Region and surrounding area (BE), Luxembourg (LU), Strasbourg (FR), Heraklion (EL), Ispra (IT), Seville (ES), The Hague and Amsterdam (NL), Stockholm (SE)

II.2.4) Description of the procurement

Supply of shelving, wire-mesh partitions and associated services

II.2.5) Award criteria

Criteria below

II.2.6) Estimated value

Value excluding VAT:   3.000.000,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   no

Description of renewals:   -

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

-

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

The tenderer must enclose with its tender all the documents and information required in point III.1 'Conditions for participation' of this notice and listed in Annex I 'Checklist of documents to be completed and provided' to the tender specifications.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

— copy of the financial statements (balance sheets and profit and loss accounts) for the last 3 financial years, showing the annual pre-tax results. If, for a valid reason, the tenderer is unable to provide these, it must enclose a statement as to annual pre-tax results for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must provide another document as proof of its financial and economic capacity, such as the appropriate guarantee from a third party (e.g. a parent company), statements from auditors, professional accountants or equivalent,
— statement as to specific annual turnover related to this contract, realised during the past 3 financial years.

Minimum level(s) of standards possibly required:

To be selected, the tenderer must provide proof of an average annual turnover for the last 3 financial years of 800 000 EUR

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

— the tenderer must provide proof of the execution of 5 deliveries with installation of shelving, including one example of delivery with installation of fixed archiving shelving, one example of delivery with installation of fixed shelving for libraries, 2 examples of delivery with installation of mobile shelving, and one example of delivery with installation of industrial shelving, and which have been performed in the past 3 years, with their amount, duration, start date and full contact details (contact name, address, telephone number, e-mail address) of their public or private recipients,
— the tenderer must prove the existence of an organisation based on a quality assurance system that meets at least the requirements of the ISO 9001 standard:
—— either by providing the certified copy of the ISO 9001 certificate specifying the area covered and the accredited body that issued the certificate,
—— or by providing a certified copy of any other equivalent reference that may be the subject, following a third party audit, to a recognition such as certification, authorisation or approval,
—— or by providing documentation of the quality management system implemented by the tenderer, with a written and signed commitment (prior to the publication of the contract notice) from the person authorised to commit the tenderer; this documentation must include at least:
—— the quality policy and the 'quality' objectives,
—— a documentary system (control of internal and external documents, control of recordings, control of non-conformities, preventive actions, corrective actions and internal audits),
—— mapping and definition of the processes to be applied,
—— a verification system (internal audit, etc.),
—— a system of analysis of the results (management review, complaints, surveys, satisfaction, indicators, etc.),
—— an adjustment and improvement plan (business plan, management and services action plan, etc.).

Minimum level(s) of standards possibly required:

To be selected, the tenderer must prove:
(1) For delivery with installation of fixed archiving shelving, a minimum value of 25 000 EUR;
(2) For delivery with installation of fixed shelving for libraries, a minimum value of 20 000 EUR;
(3) For delivery with installation of mobile shelving, a minimum value of 40 000 EUR for each of the 2 references;
(4) For delivery with installation of industrial shelving, a minimum value of 200 000 EUR.

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

-

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   no

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   01-10-2018

Local time:   15:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   6

IV.2.7) Conditions for opening of tenders

Date:   02-10-2018

Local time:   10:00

Place:   Office pour les Infrastructures et la Logistique, Bruxelles (OIB), bâtiment CSM1, cours Saint–Michel 23 (entrée côté rue Père de Deken), 1040 Bruxelles, Belgium.

Information about authorised persons and opening procedure:   One duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   yes

Estimated timing for further notices to be published:   36 months after the award

VI.2) Information about electronic workflows

Electronic ordering will be used:   yes

Electronic invoicing will be accepted:   no

Electronic payment will be used:   no

VI.3) Additional information

1) The tender specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3906
Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website. The website will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period;
2) Delivery of samples: the tenderer must provide 2 samples of shelving as described in point 3.3.1 of the Administrative Clauses (Annex II), within 15 working days of the final date of submission of the tender;
3) An optional visit is scheduled (see point 3.3.1 of Annex II "Administrative clauses").
4) Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the tender specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance;
5) Executive agencies may be included in the contract as contracting authorities (within a limit of 10 % of the total contract value and for all the executive agencies taken together) if, at the time of publication of this invitation to tender, they were not yet officially set up or in the process of being set up and, consequently, no formal designation could be specified in the invitation to tender documents;
6) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.htm
7) This contract is the subject of a joint procedure in which 18 other Institutions and Agencies take part as contracting authorities (see invitation to tender of the call for tenders).

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
Rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
L-2925
Country
LUXEMBOURG
Telephone
+352 43031
E-mail
GeneralCourt.registry@curia.europa.eu
Fax
+352 43032100
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

18-07-2018

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