Contract award notice

Delivery of Computer Based Tests (CBT) in EU Staff Selection Process

Section I: Contracting authority

I.1) Name and addresses

Official name
European Commission, European Personnel Selection Office - EPSO.01
National registration number
-
Postal address
-
Town
Bruxelles
Postal code
1049
NUTS code
BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Country
BELGIQUE-BELGIË
Contact person
Directorate General for Human Resources and Security, HR.DDG.R.1
Telephone
-
E-mail
hr-contrats-marches@ec.europa.eu
Fax
-

Internet address(es)

Main address:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3092

Address of the buyer profile:   https://epso.europa.eu/

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Delivery of Computer Based Tests (CBT) in EU Staff Selection Process

Reference number:   EPSO/PR/2016/049

II.1.2) Main CPV code

Main CPV code:   79635000 - Assessment centre services for recruitment

Supplementary CPV code:   -

II.1.3) Type of contract

Services

II.1.4) Short description

The tendering procedure will result in 2 framework contracts (1 per lot) to assist the European Personnel Selection Office (EPSO) in staff selection procedures on behalf of EU institutions by:
— delivering computer-based tests (CBT) - multiple choice and essay type, and
— delivering internet based testing (IBT) - unproctored, locally and remotely proctored.
EPSO's use of computer-based testing method of delivering exams has significantly developed over the years, not only when it comes to the test content /test types, but also as far as the exam delivery process is concerned, with a wider geographical coverage of candidates’ population (worldwide testing) and online testing (internet based testing).
More details are provided in the relevant sections below for each lot.

II.1.6) Information about lots

This contract is divided into lots:   yes

II.1.7) Total value of the procurement (excluding VAT)

Value:   28.750.000,00

Currency:   EUR


II.2) Description Lot No: 1

II.2.1) Title

Delivery of Computer-Based Tests (multiple choice and essay type)

Lot No:   1

II.2.2) Additional CPV code(s)

Main CPV code:   79635000 - Assessment centre services for recruitment

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST

Main site or place of performance:   Global network of testing centres (worldwide) and Brussels (Belgium)

II.2.4) Description of the procurement

Lot 1 covers the organisation and delivery of “classical” computer-based tests via a global network of testing centres. These typically consist of a series of multiple-choice and essay type tests of different length delivered in the test centres’ network provided by the contractor. This lot will also cover the delivery of E-trays. The test content is provided by EPSO. See internet address provided in Section I.3 for details.

II.2.5) Award criteria

Criteria below

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

See internet address provided in Section I.1.


II.2) Description Lot No: 2

II.2.1) Title

Internet-Based Testing (IBT)

Lot No:   2

II.2.2) Additional CPV code(s)

Main CPV code:   79635000 - Assessment centre services for recruitment

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE1 - RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST

Main site or place of performance:   Contractor's premises (internet based) and EU institutions' premises.

II.2.4) Description of the procurement

Lot 2 covers the delivery of IBT via an on-line testing platform for candidates. Internet-based testing will be used by EPSO for different purposes:
— as self-selection /self-assessment tool for potential candidates (unproctored),
— as a platform to deliver locally proctored IBT exams in EU institutions' premises,
— as a platform to deliver remotely proctored tests.
The test content will be provided by EPSO.

II.2.5) Award criteria

Criteria below

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   yes

II.2.14) Additional information

See internet address provided in Section I.1.


Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

A dynamic purchasing system was set up:   no

IV.1.6) Information about electronic auction

An electronic auction has been used:   no

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   2017/S 244-508657

IV.2.8) Information about termination of dynamic purchasing system

The notice involves the termination of the dynamic purchasing system published by the above contract notice:   no

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice:   no


Section V: Award of contract

Contract No:   EPSO/PR/2016/049

Lot No:   1

Title:   Delivery of Computer-Based Tests (multiple choice and essay type)

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 1

V.2.1) Date of conclusion of the contract

09-08-2018

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   no

Proportion:   -

Short description of the part of the contract to be subcontracted:   -


Section V: Award of contract

Contract No:   2

Lot No:   2

Title:   Internet-Based Testing (IBT)

A contract/lot is awarded:   yes

V.2) Award of contract Lot No: 2

V.2.1) Date of conclusion of the contract

09-08-2018

V.2.2) Information about tenders

Number of tenders received:   0

Number of tenders received from SMEs:   0

Number of tenders received from tenderers from other EU Member States:   0

Number of tenders received from tenderers from non-EU Member States:   0

Number of tenders received by electronic means:   0

The contract has been awarded to a group of economic operators:   no

V.2.4) Information on value of the contract/lot

Initial estimated total value of the contract/lot:   -

Total value of the contract/lot:   -

Lowest offer:   -

Highest offer:   -

V.2.5) Information about subcontracting

The contract is likely to be subcontracted:   yes

Proportion:   -

Short description of the part of the contract to be subcontracted:   Services to be subcontracted will account for less than 10 % of the contract value and do not concern sensitive functions.


Section VI: Complementary information

VI.3) Additional information

See internet address provided in Section I.3.

VI.4) Procedures for review

VI.4.1) Review body

Official name
General Court
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
-
E-mail
generalcourt.registry@curia.europa.eu
Fax
-
Internet address
http://curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   See internet address provided in Section I.1.

VI.4.4) Service from which information about the review procedure may be obtained

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.5) Date of dispatch of this notice

20-08-2018

Annex D1 – General procurement: Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to:

open procedure:   no

restricted procedure:   no

The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive:   -

The works, supplies or services can be provided only by a particular economic operator for the following reason:

absence of competition for technical reasons:   no

procurement aiming at the creation or acquisition of a unique work of art or artistic performance:   no

protection of exclusive rights, including intellectual property rights:   no

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive:   no

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive:   no

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive:   -

Service contract to be awarded to the winner or one of winners under the rules of a design contest:   -

Procurement of supplies quoted and purchased on a commodity market:   -

Purchase of supplies or services on particularly advantageous terms:

from a supplier which is definitively winding up its business activities:   -

protection of exclusive rights, including intellectual property rights:   -

2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive:   no

3. Explanation

-

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