Council of the European Union, secrétariat général
Contract notice

Regular and ad hoc supply of flowers and related services.

Section I: Contracting authority

I.1) Name and addresses

Official name
Council of the European Union, secrétariat général
National registration number
-
Postal address
rue de la Loi 175
Town
Bruxelles
Postal code
1048
NUTS code
BE100 - Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Country
BELGIQUE-BELGIË
Contact person
Procurement Coordination Unit
Telephone
+32 22818062
E-mail
[email protected]
Fax
+32 22800262

Internet address(es)

Main address:   http://www.consilium.europa.eu/

Address of the buyer profile:   http://www.consilium.europa.eu/contacts/procurement

I.2) Joint procurement

The contract involves joint procurement:   no

In the case of joint procurement involving different countries, state applicable national procurement law:   -

The contract is awarded by a central purchasing body:   no

I.3) Communication

Additional information can be obtained from

the abovementioned address

The procurement documents are available for unrestricted and full direct access, free of charge, at:   https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2844

Tenders or requests to participate must be submitted

the abovementioned address

electronically via:   -

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: -

I.4) Type of the contracting authority

European institution/agency or international organisation

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Regular and ad hoc supply of flowers and related services.

Reference number:   UCA 17/056.

II.1.2) Main CPV code

Main CPV code:   03121210 - Floral arrangements

Supplementary CPV code:   QA11

II.1.3) Type of contract

Supplies

II.1.4) Short description

Conclusion of a framework contract with 3 contractors for the regular and ad hoc supply of flowers and related services.

II.1.5) Estimated total value

Value excluding VAT:   1,00

Currency:   EUR

II.1.6) Information about lots

This contract is divided into lots:   no

II.2) Description

II.2.1) Title

-

Lot No:   -

II.2.2) Additional CPV code(s)

Main CPV code:   03121200 - Cut flowers

Supplementary CPV code:   -

II.2.3) Place of performance

NUTS code:   BE10 - Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest

Main site or place of performance:   -

II.2.4) Description of the procurement

The General Secretariat of the Council of the European Union and the European Commission are intending to enter into an interinstitutional framework contract with 3 contractors for:

— the regular delivery (weekly and monthly) of floral decorations for reception and representation areas as well as for formal and working meals,

— the ad hoc delivery of floral decorations when there are European Council meetings or other similar events,

— the delivery of ad hoc orders for bouquets or roses for specific events,

— the delivery of funeral wreaths.

Floral decoration involves fresh cut and uncut flowers, particularly arranged in floral compositions, bouquets, displays, table centrepieces or small table decorations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT:   1,00

Currency:   EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months:   48

This contract is subject to renewal:   yes

Description of renewals:   this contract will initially run for up to 24 months. 2 renewals of 12 months each are envisaged, giving a maximum term of 48 months in total.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:   -

II.2.10) Information about variants

Variants will be accepted:   no

II.2.11) Information about options

Options:   no

Description of options:   -

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue:   no

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds:   no

II.2.14) Additional information

The General Secretariat of the Council shall not publish the estimated value of the contracts. The estimated volume of the contract is indicated in the specifications. Tenderers are invited to take part in a mandatory site visit. Information about authorised persons and access procedures: see invitation to tender.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of selection criteria:

-

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

see specifications.

Minimum level(s) of standards possibly required:

-

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents:   no

List and brief description of selection criteria:

see specifications.

Minimum level(s) of standards possibly required:

-

III.1.5 Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons:   no

The execution of the contract is restricted to the framework of sheltered employment programmes:   no

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession:   -

Reference to the relevant law, regulation or administrative provision:   -

III.2.2) Contract performance conditions

-

III.2.2) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract:   no

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement:   yes

Framework agreement with several operators:   yes

Envisaged maximum number of participants to the framework agreement:   `tran(3)` not found

In the case of framework agreements, provide justification for any duration exceeding 4 years:   -

The procurement involves the setting up of a dynamic purchasing system:   no

The dynamic purchasing system might be used by additional purchasers:   no

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:   no

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations:   no

IV.1.6) Information about electronic auction

An electronic auction will be used:   no

Additional information about electronic auction:   -

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement:   yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:   -

IV.2.2) Time limit for receipt of tenders or requests to participate

Date:   21-09-2017

Local time:   16:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

-

IV.2.4) Languages in which tenders or requests to participate may be submitted

BG, CS, DA, DE, EL, EN, ES, ET, FI, FR, GA, HR, HU, IT, LT, LV, MT, NL, PL, PT, RO, SK, SL, SV

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months:   6

IV.2.7) Conditions for opening of tenders

Date:   28-09-2017

Local time:   11:00

Place:   bâtiment Justus Lipsius, rue de la Loi 175, 1048 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:   see invitation to tender. The opening of tenders may be postponed, at short notice, owing to unforeseen events occurring in the General Secretariat's buildings on the day on which the tender opening session was initially scheduled.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement:   no

Estimated timing for further notices to be published:   -

VI.2) Information about electronic workflows

Electronic ordering will be used:   no

Electronic invoicing will be accepted:   no

Electronic payment will be used:   yes

VI.3) Additional information

Questions/answers and consulting the specifications using the 'eTendering' application: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2844

VI.4) Procedures for review

VI.4.1) Review body

Official name
Court of Justice of the European Union
Postal address
rue du Fort Niedergrünewald
Town
Luxembourg
Postal code
2925
Country
LUXEMBOURG
Telephone
+352 4303-1
E-mail
[email protected]
Fax
+352 4303-2100
Internet address
http://www.curia.europa.eu

VI.4.2) Body responsible for mediation procedures

Official name
-
Postal address
-
Town
-
Postal code
-
Country
-
Telephone
-
E-mail
-
Fax
-
Internet address
-

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:   -

VI.4.4) Service from which information about the review procedure may be obtained

Official name
Council of the European Union, secrétariat général
Postal address
rue de la Loi 175/Wetstraat 175
Town
Brussels
Postal code
1048
Country
BELGIQUE-BELGIË
Telephone
+32 2-281-8062
E-mail
[email protected]
Fax
+32 2-2800262
Internet address
http://www.consilium.europa.eu/en/general-secretariat/public-procurement/

VI.4.5) Date of dispatch of this notice

10-08-2017